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HomeMy WebLinkAbout8C -Library/Resource Center Change Order #3 STAFF AGENDA REPORT AGENDA ITEM: AUGUST 16, 1999 8C PAUL HOKENESS, PARKS AND RECREATION DIRECTOR BRET WOODSON, ASSISTANT CITY MANAGER CONSIDER APPROVAL OF CHANGE ORDER #3 FOR FULCO CONSTRUCTION FOR THE LmRARY/RESOURCE CENTER MEETING DATE: AGENDA NUMBER: PREP ARED BY: DISCUSSION: Historv On September 8, 1998 the City Council awarded Fulco Construction a contract in the amount of $1,960,300.00 to construct the Prior Lake Library/Resource Center. To date the City Council has approved two change orders. On February 16, 1999 the City Council approved Change Order #1 for an addition to the contract of $5,957.00 and on March 1, 1999 the Council approved Change Order #2 for the purchase of pre-cast concrete in the amount of $28,442.90. Change Order #3 includes eight items which the Architect discussed with the Council at the July 6th worksession. Item #9 on the Change Order is an additional item, which the Council did not discuss on July.. 6th. Current Circumstances The Library/Resource Center is very close to completion. The Architect is still negotiating two items: Hardware and window opening masonry. These two items mayor may not be a Change Order. Below are listed the nine items that the Architect has agreed to as legitimate. As a side note we have been fortunate to have Kirby Thompson as the Construction Superintendent on the job. Kirby has worked closely with the sub-contractors and helped us avoid items that could have potentially been change order items. Nine items are included in this change order: 1. Window shade price increase. There was an industry increase in the cost of the window shades. The Architect thought that we could save some money by decreasing the number of window shades. By delaying the purchase of the shades we got caught in a price increase. Add $784.00 2. Fire and smoke damper wiring. This item was not included in the original plans and is a Building Code requirement. Add $1,285.00 16200 ~el~~~9\ve. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~,~ <: ~. 3. Gypsum board covering of plenum plywood. There was exposed plywood in the return air plenum which needed to be covered by sheetrock for fire protection purposes. This is a Building Code requirement. Add $4,980.00 4. Louver changes. Apparently the louver manufacturer felt that there was not enough detail provided on the louver drawings and the louvers would cost more than originally thought. Fulco requested an additional $1,624.00. This was one item that the Council was very concerned about at the worksession. Barry was able to reduce this amount to $765.00. Add $765.00 5. Wood batten supports for Resource Center ceiling. These wooden battens help support the insulation and plastic vapor barrier on the ceiling. This is a Building Code requirement. Add $1,313.00 6. Coffee shop sink plumbing. The plans did not include rough in plumbing for the coffee shop sink. This was discovered by staff and was included before the walls were finished and floor poured. This would have had to be done later and would have resulted in retrofitting and additional costs. Add $1,178.00 7. Parking lot lighting. The number of fixtures had to be increased to provide additional lighting for safety reasons. Add $1,854.00 8. Fire damper valve access panels. The plans did not include the access doors for the fire damper valves. This is a Building Code requirement. Add $955.00 9. Raise condenser screen wall. In Change Order # 1 we received a $507.00 deduct as a result of decreasing the length of the wall which screens the exterior mechanical equipment. During construction and following the delivery of the condenser units it was discovered that these units had a larger fan housing and were taller than expected. According to our City Code these outdoor units have to be screened and not be seen from the street. Though the wall was shortened we were required to raise it two courses of block which resulted in added labor and materials. Add $1,500.00 Change Order number 3 adds $14,614.00 to the Fulco contract which would bring the contract total to $2,009,314.00. Conclusion The Architects narrative describing the change orders is included for council information. ISSUES: The council should determine if it concurs with the change order as outlined in this staff report. We previously advised the Council of eight of the nine changes at the July 6th worksession. Item #9, (the height of the screen wall) had not been determined as a Change Order item prior to the July 6th meeting. The Contractor had not advised the Architect as to this Change Order item. CHGLIB#3.DOC FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDATION MOTION: REVIEWED BY: CHGLIB#3.DOC As a result of change otBer #3 we are currently $73,275.00 or (2.9%) over the original budget amount of $2.5 million. (budget attached) 1. Approve Change Order #3 for Fulco Construction in the amount of$14,614.00. 2. Table this Agenda item for a specific reason. 3. Deny this Agenda item for a specific reason. Motion and second to approve Change Order #3 in the amount of $14,614.00 increasin he total Fulco Construction contract amount to $2, 09,31 .00 Prior Lake Public Libr~ry and Resource Center Meyer Scherer lie Rockcasde, LId. Archilecls Projecl Budgel 07/26/99 Projecl Scope T olal Gross Area of Building hems for AlIocalion Bid Package One: Soils Correclion and Ulilily Relocalions Conlingency, drop 10 zero Sublolal Bid Package Two: General Conslruclion Comingency; none Sublolal Wood dance floors@ 6.25 per sf PACKAGE THREE Millwork PACKAGE TIIREE Carpel @ 20.73 per sy fob job sile purchased direcl Bid Package Three: Miscellaneous Conlingency @ 0 Sublolal Mirrors BID SEPERA TEL Y BY OWNER SecurilY BID SEPERATEL Y BY OWNER Phone BID SEPERATELY BY OWNER Signage BID SEPERATEL Y BY OWNER Landscaping BID SEPERA TEL Y BY OWNER Dance Barre BID SEPERATEL Y BY OWNER Bid Seperalely by Owner Conlingency @ 0 Sublolal Grand TOlal Consrruclion General Furniture lCiIY pOrlion only) Reimbursibles Professional Fees Minnegascu land Cap Well Remove Slreel Lighls Adverlisemenl Conslruclion Sign Dumpsler for Old Gas Building Conslruclion Tesling and Surveys Move calch basins New Fill for Sile Sublolal Non Conslruclion COSIS Sublolal Currenl Projecl COSI Porjeclion Change Order No 1 Excavalion Silework Change Order for Cily work Change Order No 2 Casl Slone by Owner/Fulco Change Order No 3 see ilems below Shades, price increase Conneclion of fire + smoke dampers Addilional Gyp board f,?r fire raling Louvers Wood balren supporling vapor barrier Plumbing for fUlure coffee shop sink Parking 101lighling Screen wall fur Chillers Access pnls fur plumbing shlll-offs TOlal ChanRes TOlal Currenl Projecl COSI Projeclion Projecl Budgel Amounl Over Budgel md(lrujcI.:upriorlakl112 l-bl'JHOJf8S. wk4 19,955 "" Increased from 19,850 on 7/26/99 Amounl NOles $110,000 ConlraCI amI $0 $110,000 Com leled $1,960,300 Conlracl amI $0 $1,960,300 $22,834 Comracl amI $86,000 $30,805 Conlracl amI $139,639 Bid 6115/99 $0 $139,639 1 $2,940 $0 $3,182 $9,500 $18,400 $1,260 $35,282 $0 $35,282 $2,245,2211 $3,000 $9,500 $207,000 $1,650 $1,030 $1,020 $293 $543 $280 $15,475 $2,470 $17,376 $259637 $2 504 8581 $5,957 $19,403 $28,443 1 $784 $1,285 $4,980 $765 $1,313 $1,178 $1,8H $1,500 $955 $68,417 $2,573,275 I $2,500:000 $73 275 I Bid 5/99 s.f. COSI aClual s.f. COSI s.f. COSI s.f. C051 % over budgel 28,S 12 Original budgel was 36,700 $4,500 on 7-1-99 budgel $ 112.51 $13.ot $125.53 $128.95 0.029 27 July, 1999 Frank Boyles City Manager Prior Lake City Hall 16200 Eagle Creek Ave SE Prior Lake, Minnesota 55372 Dear Frank: We've completed Change Order #3 for the Council review and approval. Following the direction of the July 6rh workshop, I've attempted to trim dollars on several items. The gypsum board required to cover the exposed wood within the plenum spaces dropped from $5,368 to $4,980. The Millwork was reduced from $91,900 to $86,000. Fulco Construction also agreed to reduce the Louver increase from $1,624 to $765. As you requested, we are trying to anticipate other cost changes. This week Fulco raised three issues with potential dollar impacts. One request is from the hardware supplier. I recall no changes in his work so I have no idea why he wants more money. Fulco is sending a detailed explanation (request approx $1,300). The second request is from the brick mason regarding the cost for deleted windows (request appro x $900). I need more info on this as well. The third issue is also from the brick mason requesting $1,500 for increasing the height of the chiller screen wall. I've discussed this with Fulco and the amount appears accurate. I've included the add on C.O. #3. With respect to the sales tax issue, all sales taxes from the subcontractors and vendors to Fulco were excluded in the original base bid. The money saved as a result of the sales tax exemptions was accounted for in our original budget. Also there are no sale taxes on the work in Change Orders 1 through 3. I've 0 attached an new Project Budget dated 07/26/99. We are $73,275 (2. Yo). udget. Obviously the Millwork miscue greatly impacted this nu b . dJproj ectlpriorlk/9 8 031 t 15 .doc . . ~ -- . :... -,..J I-.---~ I AI'r' - ~ lC,Cg I I v\J V 1.......J I i J ~:..:;~O .r<~_~~~~~.:n I Change Order Project: Prior Lake Public Library Prior Lake, Minnesota Owner . . Architect . Contractor . Field 0 Others 0 Change Order Number: 3 Date: 27 July 1999 To Contractor: Fulco Construction 123 Columbia Court North Chaska, Minnesota 55318 Architect's Project No.: 9803 Contract Date: 27 February 1998 Contract For: General Construction The Contract is changed as follows: Item #1 Item #2 Item #3 Item #4 Item #5 Item #6 Item #7 Item #8 Item #9 Window shade price increase Fire and smoke damper wiring Gyp Bd cover of plenum plywood Louver changes Wood batten supports for Resource Center V.B. Coffee Shop sink plumbing Parking lot lighting Fire damper valve access panels Raise condenser screen wall Add Add Add Add Add Add Add Add Add Attachments: See attached explanations. 784 1,285 4,980 765 1,313 1,178 1,854 955 1,500 Not valid until signed by the Owner, Architect and Contractor The original Contract S urn was ..................................................................................................... $ 1,960,300 Net Change by previously authorized Change Orders ........................................................................ $ 34,400 The Contract Sum prior to this Change Order was ....................................................................... $ 1,994,700 The Contract Sum will be increased decreased by this Change Order in the amount of ...................$ 14,614 The new Contract Sum including this Change Order will be ........................................................$ 2,009,314 The Contract Time will be unchanged by .............................................................................................. 0 Days The date of Substantial Completion as of the date of this Change Order therefore is ....... 01 September 1999 By. Contractor Owner Fulco Construction 123 Columbia Court North Chaska, Minnesota 55318 BY~ ~w. Date ~G ~I q, City of Prior Lake 16200 Eagle Creek Ave SE Prior Lake, MN 55372 By Date -. Prior Lake Public Libr~ry and Resource Center Meyer Scherer & Rockcastle, Ltd. Architects Project Budget 07/26/99 Project Scope Total Gross Area of Building 19,955 Increased from 19,850 on 7/26/99 Amount Notes $110,000 Contract amt $0 $110,000 Com leted $1,960,300 Contract amt $0 $1,960,300 $22,834 Contract amt budget 28,S 12 $86,000 Original budget was 36,700 $30,805 Contract amt $139,639 Bid 6/15/99 $0 $139,639 $2,940 $0 $3,182 $4,500 on 7-1-99 bu~get $9,500 $18,400 $1,260 $35,282 Bid 5/99 $0 $35 282 $2,245,2211 s.f. cost $112.51 $3,000 $9,500 $207,000 $1,650 $1,030 $1,020 $293 $543 $280 $15,475 $2,470 $17,376 actual $259637 s.f. cost $13.01 $2 504 8581 s.f. cost $125.53 $5,957 $19,403 $28,443 $784 $1,285 $4,980 $765 $1,313 $1,178 $1,854 $1,500 $955 $68,417 $2,573,275 I s.f. cost $128.95 $2,500:000 % oyer 0.029 $73 275 I Items for Allocation Bid Package One: Soils Correction and Utility Relocations Contingency, drop to zero Subtotal Bid Package Two: General Construction Contingency; none Subtotal Wood dance floors @ 6.25 per sf PACKAGE THREE Millwork PACKAGE THREE Carpet@ 20.73 per sy fob job site purchased direct Bid Package Three: Miscellaneous Contingency @ 0 Subtotal Mirrors BID SEPERA TEL Y BY OWNER Security BID SEPERA TEL Y BY OWNER Phone BID SEPERA TEL Y BY OWNER Signage BID SEPERATEL Y BY OWNER Landscaping BID SEPERA TEL Y BY OWNER Dance Barre BID SEPERATEL Y BY OWNER Bid Seperately by Owner Contingency @ 0 Subtotal Grand Total Construction I General Furniture (City portion only) Reimbursibles Professional Fees Minnegascu Land Cap Well Remoye Street Lights Adyertisement Construction Sign Dumpster for Old Gas Building Construction Testing and Surveys Move catch basins New Fill for Site Subtotal Non Construction COSlS Subtotal Current Project Cost Porjection I Change Order No 1 Excavation Sitework Change Order for City work Change Order No 2 Cast Stone by Owner/Fulco Change Order No 3 see items below Shades, price increase Connection of fire + smoke dampers Additional Gyp board fl." fire rating Louvers Wood banen supporting vapor barrier Plumbing for future coffee shop sink Parking lot lighting Screen wall for Chillers Access pnls for plulIlhing shut.offs Total Chanl!es Total Current Project Cost Projection I Project Budget Amount Over Budget ncrlprujl.:t.:upriorlake/121-bl\JH03f8.i. wk4 ,..""~,.J",,c,',.'_'I~ ...,,~_, - - .~.,(o\ialllil~r.. .tr..;,_,:~~:;J.",.