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HomeMy WebLinkAbout9G - Lakefront Park Improvements - Change Order , ,/ STAFF AGENDA REPORT AGENDA ITEM: SEPTEMBER 7,1999 9l?t PAUL HOKENESS, PARKS AND RECREATION DIRECTOR BRET WOODSON, ASSISTANT CITY MANAGER ~ CONSIDER APPROVAL OF RESOLUTION 9~-~ Q ~ APPROVING CHANGE ORDER #1 FOR INGRAM N EXCAVATING, INC. AND THE TRANSFER OF FUNDS FROM THE TRUNK RESERVE FUND AND THE STORM WATER UTILITY FUND TO THE PARKS AND LIBRARY REFERENDUM FUND MEETING DATE: AGENDA NUMBER: PREPARED BY: DISCUSSION: History On April 5, 1999 the City Council awarded a contract to Ingram Excavating, Inc. in the amount of $1,377,052.50 to construct the improvements to Lakefront Park. During the initial construction phase it was necessary to make changes in the field which resulted in change order #1. Change Order #1 includes items which fall under three separate categories: Water quality, Watermain, and Park improvements. Attached is a detailed list of each of the items listed in the three categories. The change order amount totals $40,339.50 which would increase the Ingram Contract to $1,417,392.00. Current Circumstances Attached is the Architects detailed breakdown describing the change order items. These change order items are broken down into three categories and are listed 1 - 28. Water Quality Items 1 - 17 As a part of purchasing the Kop property it has always been thought that this would be a good opportunity to improve the ponding for the park as well as a potential to develop wetlands. The Engineering Department included $20,000.00 in the 1999 Capital Improvement Program for this project. When the contract was let we hadn't purchased the Kop property, however, once the property was acquired we were able to utilize this property. With the contractor already working on the park it was more cost effective to use them to complete this work. A large portion of this change order was a result of these improvements. The watershed district also had requi~ements for improving water quality through ponding, wetlands, and special skimmers, structures, and weirs. 16200 &M!ft~b<ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER When we redesigned the ponding areas it required additional piping for the development of a larger pond and wetland. We did however receive a deduct for the pipe and castings which were a part of the original design. Water Quality Add $25,205.00 Water Quality Deduct $ 3,316.00 Water Quality Total Add $21,889.00 The funding source for this change will be drawn from the Storm Water Utility Fund. PARK IMPROVEMENT ITEMS 18-26 We added an additional turn lane at the exit of the new roadway. This was a recommendation of our Planning Department and is consistent with City standards. We constructed a new sanitary sewer catch basin. This was a change which was made in the field when it was discovered that we would have to remove a large number of trees and do sorne mass grading to use the existing sanitary sewer manhole. When we consolidated some of the smaller ponds into a larger pond it allowed us room to move the path/emergency road to a new location. This will make it much easier for emergency and delivery vehicles to access the beach area. The largest park improvement change order item was the additional grading which was a result of purchasing the Kop property. We were able to extend the soccer and baseball fields further to the South which also required us to shift the trail section going around these fields. It was our intention to use as much of the Kop property as possible for park purposes. We did receive a substantial credit for work that was done by our own Parks Maintenance crew. We provided the base material for a large section of trail which meanders through the woods. With smaller equipment the city crew was able to maneuver through the wooded areas and since the contractor had only large equipment on site we were able to expedite the base work required for the trail and receive a deduct. Park Improvement Add $25,088.00 Park Improvement Deduct $ 9,922.50 Park Improvement Total Add $15,165.50 The funding for the portion of the park improvement changes will come from the Lakefront Park Referendum Fund. There will be CHGlLKFT.DOC T:T I FINANCIAL IMPACT: CHGlLKFT.OOC money saved by not screening and pulverizing the soil as we originally had thought we would have to do. As it turns out the top soil was relatively clear of rocks. We will also be saving some money on our engineering services We will save approximately $18,000.00 , in both of these areas. -...:------ Watermain Items 27- 28 When Lakefront park was in the development stages it was thought by the Engineering Department that this would be an opportune time to loop the watermain from Rutledge to Main Street. With the park under construction, and with the location of the new entrance drive this watermain improvement made sense to do at this time, and this portion of the project was included in the contract. Funding for these improvements was approved in the original Ingram Contract, and drawn from the Trunk Reserve Fund. While installing this new watermain we experienced problems with the elevations of the new watermain and its proximity to the new storm sewer which crosses Main Street. The watermain had to be lowered to avoid the storm sewer. Due to elevations and drainage concerns the storm sewer could not be moved and the watermain had to be lowered. Due to the distance of the watermain it was also necessary to include an additional gate valve. Watermain Add $3,285.00 The funding for the changes to the watermain will be drawn from the Trunk Reserve Fund. NET CHANGE ORDER TOTAL $40,339.50 Conclusion Many of these items are a result of the purchase of the Kop property. When we purchased this property it gave us the opportunity to realign the road, expand the ballfields, and develop wetland and ponding areas. The additional grading and earthwork which took place on the Kop property represents a large portion of the change order dollars. The Architects narrative describing the breakdown of the change order items is included for council information. These change order items represent the major changes that will be associated with this project. The Architects have done their best in negotiating each of these items and are confident that they have received the best price possible with the contractor. Funds for Change Order #1 will be drawn from three different accounts. $3,285.00 will be taken from the Trunk Reserve fund as this ALTERNATIVES: RECOMMENDATION MOTION: REVIEWED BY: CHGlLKFT.DOC portion of the change order relates to the watermain. $15,165.50 will be taken from the Parks and Library Referendum Fund for the items that are specific to the Park improvements. $21,899.00 will be taken from the Storm Water Utility Fund as there are a number of items that are water quality related such as the additional ponding, wetland development, skimmer structures, and weirs. 1. Approve Resolution 99-xx approving Change Order #1 for Ingram Excavating, Inc. and the transfer of funds from the Storm Water Utility Fund and Trunk Reserve Fund to the Parks and Library Referendum Fund. 2. Table this Agenda item for a specific reason. 3. Deny this Agenda item for a specific reason. Motion and second to approve Resolution 99-xx approving Change Order #1 in the amount of $40,339.50 increasing the total Ingram Excavating, Inc. contract amount to $1,417,392.00 and approving the transfer of $21,899.00 from the Storm Water Utility Fund and $3,285.00 from the Trunk Reserve Fund to the Parks and Library Referendum Fund. p~ RESOLUTION 99-XX RESOLUTION APPROVING CHANGE ORDER #1 IN THE AMOUNT OF $40,339.50 INCREASING THE TOTAL INGRAM EXCAVATING, INC. CONTRACT AMOUNT TO $1,417,392.00 AND APPROVING THE TRANSFER OF $21,899.00 FROM THE STORM WATER UTILITY FUND AND $3,285.00 FROM THE TRUNK RESERVE FUND TO THE PARKS AND LIBRARY REFERENDUM FUND MOTION BY: SECOND BY: WHEREAS, during the construction of the improvements to Lakefront Park there were changes that were necessary to complete the project on schedule and also take advantage of the property which was purchased from the Kop family, and ' WHEREAS, during the construction of the improvements to Lakefront Park there were certain change order items which pertained to the installation of a new watermain, and WHEREAS, there were change order items which were required to improve water quality, including additional ponding, wetlands, skimmers, and weirs, and WHEREAS, the firm of Brauer and Associates has verified the changes, and WHEREAS, it is recommended that funding for these change order items be drawn from the Parks and Library Referendum, Storm Water Utility, and Trunk Reserve Funds, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, to hereby approve Change Order #1 in the amount of $40,339.50 which increases Ingram Excavating Inc. contract to $1,417,392.00, and FURTHER, authorizes the transfer of $3,285.00 from the Trunk Reserve Fund to the Parks and Library Referendum Fund, and FURTHER, authorizes the transfer of $21,889.00 from the Storm Water Utility Fund to the Parks and Library Referendum Fund, and FURTHER, that these funds are to be allocated to the Lakefront Park budget to cover the expenses incurred as a result of Change Order Number One for the Ingram Excavating Inc. contract. ~H~R&~~ Creek Ave, S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Passed and adopted this 7th day of September, 1999 YES NO Mader Mader Kedrowski Kedrowski Schenck Schenck Petersen Petersen Wuellner Wuellner {Seal} City Manager City of Prior Lake LKFCHNGl.DOC :; i. ....~~.~Ob~Iili:1,..,..., .il A . h.-.:...,....... II: .'it t('; " dilll.il_~.... :~ ,. . '" Charge'order#1 Lakefront Park - City of Prior Lake Contract Change Order for Lakefront Park Site Improvements Distribution To: DOwner o Consultant X Contractor o Field o Other Project Address: 15790 RidgernontAvenue Prior Lake, Minnesota 55372 To (Contractor): Ingram Excavating Inc. 18900 Pioneer Trail Eden Prairie, MN 55344 Initiation Date: Consultants Project No: Contract For: Contract Date: May 6, 1999 98-09A General Site Improvements May 3, 1999 Change Order Number: ONE (1) CHANGES TO THE CONTRACT (The contractor shall make the following changes to the contract) # DESCRIPTION I ADO DEDUCT 1 Deduct cost for furnishing all materials for and constructing DRAINAGE STRUCTURE DES 48-4020, complete 1,248.00 including all appurtenances (deduct 8 LF @ $156 = $1,248.00) 2 Deduct cost for furnishing all materials for and constructing DRAINAGE STRUCTURE DES 60-4020, complete 586.00 including all appurtenances (deduct 2 LF @ $293 = $586.00) 3 Deduct cost for furnishing and installing CASTING ASSEMBLY 226.00 (NEENAH R-4342), complete including all appurtenances (deduct 1 @ $226 = $226.00) 4 Additional cost for furnishing and installing CASTING ASSEMBLY 341.00 (NEENAH R-3067 V), complete including all appurtenances (add 1 @ $341 = $341.00) 5 Additional cost for furnishing and placing RANDOM RIPRAP CLASS III WITH FABRIC, complete including all 365,00 appurtenances (add 5 CY @ $73 = $365.00) 6 Deduct cost for furnishing and installing 12" CORRUGATED METAL PIPE APRON WITH TRASH GUARD, 483,00 complete including all appurtenances (deduct 1 @ $483 = $483.00) i I 7 Deduct cost for furnishing and installing 24" CORRUGATED METAL PIPE APRON WITH TRASH GUARD, 730,00 complete including all appurtenances (deduct 1 @ $730 = $730.00) 8 Additional cost for furnishing and installing 12" HEAVY DUTY PE PIPE, complete including all appurtenances (add 1,414,00 101 LF @ $14 = $1,414.00) 9 Additional cost for furnishing and installing 15" HEAVY DUTY PE PIPE, complete including all appurtenances (add 420.00 28 LF @ $15 = $420.00) 10 Deduct cost for furnishing and installing 18" HEAVY DUTY PE PIPE, complete including all appurtenances (deduct 34.00 2 LF @ $17 = $34.00) 11 Additional costfor furnishing and installing 24" HEAVY DUTY PE PIPE, complete including all appurtenances (add 1,188.00 54 LF @ $22 = $1,188.00) 12 Deduct cost for furnishing and installing TYPE III GEOTEXTILE FABRIC, MnDOT 3733, complete including all 9.00 appurtenances (deduct 9 CY @ $1 = $9.00) I 13 Additional cost for furnishing and installing CONCRETE FLUME as indicated on plan drawing, complete including 270.00 all appurtenances (lump sum cost) 14 Additional cost for furnishing and installing SKIMMER STRUCTURE as indicated on plan drawing, complete 7,800.00 including all appurtenances (lump sum cost) 15 Additional cost for furnishing and installing DRAINAGE STRUCTURE DES 48-4020 WITH WIER as indicated on 2,850.00 plan drawing, complete including all appurtenances (lump sum cost) Page 1 of 2 (plus attachments) t'~ 16 Additional cost for furnishing and installing DRAINAGE STRUCTURE DES 48-4020 WITH TYPE 1 CASTING as 2,185,00 indicated on plan drawing, complete including all appurtenances (lump sum cost) 17 Additional cost for southern pond excavation 8,372.00 18 Additional cost for adjustments to Service Drive to beach area 1,201.00 19 Additional cost for extending soccer I ballfield and related trails 50 feet to the south 9,225.00 20 Additional cost for revisions to entrance (add median and turn lane I adjustment to adjacent trail locations, etc.) 5,299.00 21 Additional cost for drop manhole and 8" DIP, and all associated labor, materials, equipment, etc 4,816.00 {... 22 Additional cost for 2" curb stop and box (in lieu of 1 Y2") 140.00 23 Additional cost for 2" corporation stop with saddle (in lieu of 1 W) 82.00 24 Additional cost for 50 LF 2" copper line (in lieu of 1 Y2") 325.00 25 Deduct cost for owner furnishing and placing aggregate base for trails within the western portion of project (2,835 9,922.50 . SY @ 3.50 per SY (assumes that contractor will perform final leveling of base material prior to laying asphalt) 26 Additional cost for grading out hillside along entrance drive to avoid need for additional retaining wall 4,000.00 27 Additional cost for lowering water main and manholes at entrance drive to avoid conflict with other utilities 2,800.00 28 Additional cost for additional 6" gate valve 485.00 TOTAL CHANGE ORDER ADDS AND DEDUCTS: 53,578.00 13,238.50 NET CHANGE ORDER TOTAL: I $40,339.50 I Contract Summary to Date Original Contract Sum: Net Change by Previously Authorized Change Orders: Consultant: Brauer & Associates, ttd. 10417 Excelsior Boulevard, Suite Number One Hopkins 5343 By: Date' 1,377,052.50 0.00 40,339.50 $1,417,392.00 Contractor: Total Contract Sum Including All Change Orders to Date: The Contract Time and Date of Substantial Completion Remains Unchanged. Contract Change Order Valid Only with the Signature of Owner and Consultant. Owner: City of Prior Lake, Parks & Recreation Dept. 16200 Eagle Creek Ave. SE Prior Lake, MN 55372 By: Date: Signature of the Contractor includes Agreement Herewith. Brauer & AssocIates, Ltd. C:\DOCS\1998\9809A\Ch-ord1.wpd Page 2 of 2 (plus attachments) ',. ....." .i.""~,.,.,;;;,:iA!:", oi.I>>..";"',, . /., ">,,~ 'lilt ........#lIlI',,_._.. ...",_",' ...~~, -..J. ; ~~dtiIi:".I""iiIIIIIIIl; ,_ ,.~ '. lI" , WATER QUALITY ADD DEDUCT , . - - 1 Deduct cost for furnishing all malerlals fO( and constructing DRAINAGE STRUCTURE DES 48-4020, complele induding 1,248.00 all appurtenances (deduct 8 LF @5156;: $1,248.00) - 2 Deduct c;oat for fumlshing all malerials fer and constructing DRAINAGE STRUCTURE DES 60-4020, complete including 586.00 all appurtenances (deduct 2 LF @ $293 = 5586.00) - 3 Deduct coat for furnishing aod installing CASTING ASSEMBLY 226.00 (NEENAH R4342), complete including all appurtenances (deduct 1 @ $226 = 5226.00) - 4 Additional ~ost for furnishing and inslalling CASTING ASSEMBLY 341.00 - (NEENAH R-3067 V), complete including all appurtenances (add 1 @ $341 ;: $341.00) f-' . " .- S Additional costforfurnishing and placing RANDOM RIPRAP CLASS III WITH FABRIC, complete including all 365.00 appurtenances (add 5 CY @'73"$365.oo) - . .. . - 6 Deductcast10rfumishing and inslallif'IQ 12' CORRUGATED METAL PIPE APRON WITH TRASH GUARD, complete 483.00 induding all appurtenances (deduct 1 @ $483 . $483.00) . . - . . - 7 Deduct cast for furnishing and installing 24. CORRUGATED METAL PIPE APRON WITH TRASH GUARD, complete 730.00 including all appurtenances (deduct 1 @ $730 :: $730.00) - - - 8 Additional costforfurnishing aod installing 12' HEAVY DUTY PE PIPE, complele including all appurtenances (add 101 1,414.00 LF @ $14:: 51,414.00) .. . . 9 Additional coltforfurnishing and installing 15" HEAVY DUTY PE PIPE, complele including all appurtenances (add 28 LF 420.00 - @ $15" $420.00) - - -. 10 Deduct cast for furnishing and inslalling 18' HEAVY DUTY PE PIPE, complele including all appurtenances (deQuct 2 LF 34.00 @ $17 .. $34,00) -' - \ -- 11 Additional f;Qlt for fumishing and Installing 24" HEAVY DUTY PE PIPE, complete induding all appurtenances (add 54 LF 1,188.00 @$22.$1,188.oo) - .. 12 Deduct cost for furnishing and installing TYPE III GEOTEXTILE FABRIC, MnDOT 3733, complete including all g.oo appurtenances (deduct 9 CY @$1 .. $9.00) . . 13 Additional COlt 10r furnishing and inslalling CONCRETE FLUME as indicated on plan drawing, complete including all 270.00 appurtenances (lump sum cost) - - - 14 Additional c:oatforfumishing and inslalling SKIMMER STRUCTURE as indicaled on plan drawing, complele including all 7.800.00 appurtenances (lump sum cost) .1 15 Additional caet 10r fumishing and installing DRAINAGE STRUCTURE DES 484020 WITH WIER as indicaled on p1Cln 2,850.00 drawing, complete including all appurtenances (lump sum cost) '. 16 Additional call for furnishing and inslalling DRAINAGE STRUCTURE DES 48-4020 WITH TYPE 1 CASTING as indicated 2,185.00 on plan drawing, complete incllJding all appurtenances Qump sum cost) - 17 Additional cost for southern pond excavation 8,372.00 - - - TOTAL WATER QUALITY ADDS AND DEDUCTS (NET ADD = 21,889.00): 25,205.00 3,316.00 l . PARI( IMPROVEMENTS 18 AddlUoftll cost for adjustmellls to Service Drive lo beach' area 19 Additional cost for extending soccer / bellfield aod related trails 50 feel to the south 20 Additional cost for revisions 10 entrance (add median and turn lal'le/ adjuslment'to adjacent trail locations, ele.) _. .._ . _ . _ eo._ 21 Additional cost for drop manhole and 8" OIP. and all associated labor, materials, equipment, ele -. . .... 22 Additional cost for 'l' curb slop and box (In lieu of 1 Yoj 23 Addlllonal cost for 2. corporallon stop With saddle (in lieu of 1 Yz') -1--." - - . . 24 Additional cost for 50 LF 2' c:opper line (in lieu of 1 W) 25 Deduct cost for owner fumishing and placing aggregate base for trails within the western portion of project (2,835 BY @ 3.50 per SY (sssumetthat contractor will perform final leveling of base material prior 10 laying asphall) . .....- .. 26 Additional Coat for grading oul hillside along entrance drive to avoid need for additional retaining wall .. .0.. . .... TOTAL pAAJ< IMPROVEMENTS ADOS AND DeDUCTS (NET ADD = 15,165.50); ZT Additional cost for lowering waler main and manholes at enlrallClil drive to avoid conflict with other uliliUea . .- . ..... ADD 2,800.00 485.00 DEDUCT # WAlER MAIN 28 Additional coat for additional 6" gate valve TOTAL PARK IMPROVEMENTS ADDS AND DEDUCTS (NET ADD = 3,285.00): 3,285.00 0.00 GRAND TOTAL CHANGE ORDER ADDS AND DEDUCTS: 53,578.00 13,238.50 NET CHANGE ORDER TOTAl: $40,339.50 I ~. ..hli,*I."~;t..-i<4II"'~';"'" " ~, .'.".',.". .'fl-l'.I''''i,~j,'' "'" ."" '~:'\'.:'~'~:~1~1l1l. #J tt...