HomeMy WebLinkAbout5F - JPA for Streets
CITY COUNCIL AGENDA REPORT
SUBJECT:
JANUARY 19, 1999
SF
GREG ILKKA, DIRECTOR OF PUBLIC WORKS I CITY
ENGINEER
CONSIDER APPROVAL OF RESOLUTION 99-XX
AUTHORIZING THE EXECUTION OF THE 1999 JOINT
POWERS AGREEMENT (JPA) FOR TRAFFIC MARKINGS,
STREET SWEEPING, CRACK SEALING, AND SEAL
COATING.
DISCUSSION:
HISTORY
The City of Burnsville and other south suburban
communities have been participating in the above
referenced JPA in past years. Prior Lake participated for the
first time in 1995. This arrangement has streamlined the
legal process of contracting for these services and resulted
in lower cost by utilizing the combined purchasing power of
several communities through the sealed bid process. The
language of the agreement is identical to last year's. A copy
of the agreement is attached for your review.
The JPA allows the participating communities to combine
their quantities of work together thereby making it more cost
effective for a contractor to bid a lower per unit price on the
larger quantities. In addition to these lower per unit costs,
the staff time saved by not having to administer the bid
process is also a distinct advantage and cost savings to the
City.
Since 1996 the prices for these services has remained
stable. A summary of the bid prices since 1996 is included
in the following table.
1996 1997 1998
Traffic Marking
Street $12.00/gal $12.45/gal $12.45/gal
Symbols $75.00/gal $75.00/gal $75.00/gal
Parking Lots $80.00/gal $80.00/gal $80.00/gal
Sweeping $59.50/hr $59.00/hr $58.00/gal
Crack Sealing $0.224/1f $0.2146/lf $0.2210/lf
Seal Coating $0.40/sy $0.39/sy $0.452/sy
16200~e Creek Ave. S,E" Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
JPA99,DOC
Based on information provided by vendors who previously
provided these services to the City, the City has realized as
much as a 19% savings on our traffic marking work and
between 16% to 40% savings on our crack sealing .work
through the JPA.
-,
The City of Burnsville administers this program and charges
a sliding scale fee of 1 % - 2% for this service based on
dollar volume of work. Based on our 1998 experience this
fee amounted to $474.73 for the City of Prior Lake.
ISSUES
This Joint Powers Agreement is cost effective for City
taxpayers. This JPA will continue to streamline our
contracting for these services and will result in a cost
savings. The state legislature places a high priority on cities
combining their talents to accomplish day to day
responsibilities. This is an excellent example of this
practice.
The alternatives are as follows:
1 . Approve Resolution 99-XX.
2. Deny this Agenda item for a specific reason.
3. Table this Agenda item for a specific reason.
Motion and second to approve Resolution 99-XX authorizing
the Mayor and City Manager to execute the "Joint Powers
Agreement - 1999 Traffic Markings, Street Sweeping, Crack
Sealing, and Seal [g...
RESOLUTION 99-XX
4, ~'I'>
INN FA ORIZING THE EXECUTION OF A JOINT POWERS AGREEMENT WITH
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE ROSEMOUNT, SAVAGE,
PRIOR LAKE AND SHAKOPEE FOR THE 1999 TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
MOTION BY: SECOND BY:
WHEREAS, Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage,
Prior Lake and Shakopee annually join together to contract for
traffic markings, street sweeping, crack sealing and seal coating;
and
WHEREAS, this type of Joint Powers Agreement results in cost savings to
the City of Prior Lake and is highly encouraged by the State of
Minnesota; and
WHEREAS, the attached Joint Powers Agreement outlining the City's
participation in the 1999 Traffic Markings, Street Sweeping,
Crack Sealing, and Seal Coating Contract has been reviewed
and approved by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
that the Mayor and City Manager are hereby authorized to execute the attached Joint
Powers Agreement and forward it back to the City of Burnsville for proper execution.
Passed and adopted this 19th day of January, 1999.
YES
NO
Mader Mader
Kedrowski Kedrowski
Petersen Petersen
Schenck Schenck
Wuellner Wuellner
{Seal}
City Manager
City of Prior Lake
162Q.Q9f.&fa1e Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
4. Each city shall be responsible for:
. Preparing maps showing the proposed locations for these services including
estimating the quantities.
. Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
. Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
. Pay a percentage of actual construction cost to City ofBurnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - 50,000 - 2%
$50,000 - 100,000 - 1.5%
Over 100,000 -1.0%
_.__._ .,._. . _ ._'_4 ,_,u_" _...._ ". ._. _ _0.. . _ _ ._. _. _ .,.__._ .. _...... _ ._.. '. __ a. . u.. . ... _ _ n_. .. _ _ _. __ .. .___n _ ._pO_'." ..._-
5. In accorsIance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake and Shakopee each of them, indemnify, save, and hold harmless the City ofBurnsville and all
of its agents and employ~es from any and all cl~, demands, actions, or causes of action, for
whatever nature, arising out of the contracting procedure by reason of the execution or performance
of the work purchased for each respective city under this agreement, and that the cities of Apple
Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee further agree to defend, at
their sole cost and expense, any actions or proceedings commenced against their respective cities
for the purposes of asserting any claim of whatsoever
character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities, otherwise the agreement will automatically terminate on March 15,
2000.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVILLE
BY:
Mayor
Elizabeth B. Kautz
DATE:
BY:
Manager
Gregory J. Konat
CITY OF APPLE VALLEY ,
BY:
Mayor
DATE:
BY:
Clerk
CITY OF EAGAN
, h "BV~-- -- .. .., -- , ..
'."Mayor"
DATE:
BY:
Clerk
CITY OF LAKEVILLE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF ROSEMOUNT
BY:
Mayor
DATE:
BY:
Clerk
CITY OF SAVAGE
BY:
Mayor
DATE:
Clerk
BY:
CITYPRIORLAKE .
BY:
Mayor
DATE:
BY:
Clerk
CITY SHAKOPEE
BY:
Mayor
DATE:
BY:
Clerk
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