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Home My WebLink About5C - 1999 City Council Directives Report MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: CITY COUNCIL AGENDA REPORT January 4, 1999 ~ 5C ~' Frank Boyles, City Manager A. 1 " CONSIDER APPROVAL OF 9 CITY COUNCIL DIRECTIVES REPORT Historv To assure that Council desires are addressed, the staff retains a list of City Council directives and its status. Current Circumstances The 1998 report attached contains 80 directives. Ofthese, 67 (84%) have been completed, 11 are on-going or are not yet completed. Conclusion The Councilmembers should review these directives to see if they agree with the report's contents. (1) Accept the report as submitted by adoption of the consent agenda; or (2) Remove the item from the consent agenda for discussion. RECOMMENDATION: Accept the report by adoption of the consent agenda. 162P'QJilliliil\Q8flh~~~.d8cior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 4/21/97 8/18/97 1/5/98 1/5/98 1/5/98 1/5/98 1/5/98 1/5/98 1/20/98 1/20/98 98DlR.DOC 97-14 97-36 98-01 98-02 98-03 98-04 98-05 98-06 98-07 98-08 Public Works and Parks and Recreation 10/30/98 PlanninglPublic Works 11/02/98 Planning 1120/98 All Ongoing Administration Update Administration 2/13/98 Administration 1/20/98 Planning 2/01198 Planning 3/18/98 City Council 1/23/98 Parks Advisory and Lake Advisory Committee reVIew wet lands and return to the Council with recommendations on land that does not currently serve a public purpose. Initiate a process to approve an official map showing the nng road as part of the Priordale area redevelopment. Prepare Bluff Ordinance definition to protect the slope and slope stability of bluffs for Council consideration and approval. Develop Return for Investment evaluation on purchases, incorporate into agenda report. Check whether City of Prior Lake committed to a town meeting on the Amphitheater Proposal In letters to residents. Workshop agenda items: Cable TV Utilization and City Council Bylaws Place ad In Prior Lake American and provide copIes of City Council Applications. Write a letter to those homeowners affected by the new flood plain regulations. As part of new zomng ordinance, clarify language In bluff ordinance by adding diagrams, and defining "landing" and "deck" so they may not be interposed. Consider applying bluff ordinance to lots outside shoreline district. Have suggestions for February 13th and 14th Workshop Agenda to City Manager. ::::~mg;}i.lxt~:::::::::tt .:::iiii:;ii:li:i::'i.I'::.:::i:i:'~:iil::::il:ii:liii:'iii:::i:iiiiiii:::'ij::li:liii!::iij .:.:.:.:.:.:.;.:.:.:.:.;.;.:.:.:.:.:.:.:.;.;.;.:.:.:.;.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:..... :.:.:.;.:.:.:.:.:.:.:.;.:.:.:.'.:.:.:.:.;.;.:.;.:.:.:............................. ~~)\~l~~~~~1~~t~\~)jjj111~~~11j[~~jttt1II~jj\jjjtj\r~j;;;;;:::;:;:;:::;:;:;:;:;:: ;::I~~g::::::~::~:::~::::::::::::::::::::~:::~:;::':' ilill~!illllllii;iiiiiii::i!ii:ij nHiQ.&lHiiU@lMr~r::r .:::jij~~lmUI::iia:.:::.:::: .:.ti#.~l.:::;~~m~~n...: ::$9~m:~yI~1~~t2~i:::: DONE Kli:'ii,;;...rin'i& ~~01~6Witi&~ ............................ .......,.................... ............................ DONE DONE DONE DONE DONE DONE 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 ...cC/..\..n. DIrectIve ...................... .............. !::iNiu.~.!!!.m::!:.!!...b.::!.e.8> ....~~~p*g. ........................................~<....... Date.....'. i.........'. .<>............................ . 1/20/98 1/20/98 1/20/98 2/2/98 2/2/98 2/17/98 3/2/98 3/2/98 3/2/98 3/2/98 3/2/98 98DIRDOC 98-09 98-10 98-11 98-12 98-13 98-14 98-15 98-16 98-17 98-18 98-19 Lake Advisory Committee 7/6/98 City Attorney 4/20/98 Planning 3/24/98 Administration 3/2/98 Planning 2/20/98 Planning/City Attorney 8/3/98 Admin 4/6/98 Admin, Engineering, Council Subcommittee 3/16/98 Parks and Recreation 11/16/98 Parks and Recreation 4/6/98 Parks and Recreation 4/6/98 Meet with representatives from Sportsmen's Club, Snowmobile Clubs, and Prior Lake Association, DNR, Sheriffs Office, etc., to discuss the lake accesses and thin ice issues for next year to see if there is a coordinated way to implement appropriate safety measures for snowmobiles, thin ice, etc. for next winter. Report to Council on how the City can better regulate problems of residential noise such as dirt bikes. As part of new zoning ordinance, address rooftop screening and landscaping requirements for commercial buildings. Calculate the cost of cable-casting all advisory body meetings for the remainder of the year and report to City Council. Check to determine if there are engineers who will provide a certification of slope stability as required by the new bluff ordinance language. If none can be found, then consider what if any amendments are appropriate to the new bluff ordinance. Staff investigate the process by which proceeds of land sales could be placed in redevelopment fund. Strategic Plan and Purchasing Policy as workshop items within 60 days. Reconsider CSAH 42/ Rutgers / Timothy intersection to reach solution acceptable to Savage, Scott County, and Prior Lake. Recommend whether the sidewalk along Northwood Road should be plowed in Winter 1999 together with annual maintenance policy review. Provide a report to the Council which recommends on or off street parking for fisherpersons along CSAH 21. Report to the Council regarding alternate accesses for 2 DONE DONE DONE DONE DONE DONE DONE I . DONE rU&5.ltrr:mr:m:::m:mr:.:::m:mm'::: ~~~Irj~j\trI~fr~t~r)jf\\\\)fjjj~j\?j)))Ir\\\t\~\ ;;;;;;;;i;;;;;~;i;;;;;~;~;;;;;~;~;~i;~~~;i;ii;~;~;~;~~if[~\~~~~~~~i~~~~f~jjj;jii~ii; ::::::::::::::::::::::;:::::::::::::::::::::::::::::::;:;:;:::::::;:;:::::;:;:::::::::::::::: DONE DONE 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 312/98 3/2/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 3/16/98 4/6/98 4/6/98 98DIR.DOC 98-20 98-21 98-22 98-23 98-24 98-25 98-26 98-27 98-28 98-29 98-30 98-31 98-32 Public Works 3/16/98 Building 312/98 Admin 3120/98 Parks 3/20/98 Planning 3/18/98 Administration Engineering 3/20/98 3/18/98 Administration 3/15/99 Parks 4/15/98 Engineering Administration City Attorney 5/18/98 Planning use once Shady Beach is closed. Prepare a resolution for City Council consideration requesting a speed study to review the speed on CSAH 12 from TH 13 to CSAH 17. Allow certificates of occupancy and Building Permits for Burdick 3. Follow up with legislators on $2 million bill. Balanger, Wolff, Robling, Kelso. Check with Parks Advisory Committee on moving meeting night to Wednesday so that Jim Petersen can attend. Zoning Ordinance meeting 7:00 - 10:00 rather than 5:30 p.m. May go up to section 11.02 page 94 Arrange City Council and Tribal Council dinner Advise Lake Advisory Committee of the Inflow/Infiltration concerns of City Council along Northwood-be aware. Pete Schenck would like to help develop a Web site and Internet options with staff. Include cost analysis and what City intends to gain. Check with Savage on the possibility of a Joint Powers arrangement for striping ball fields. Research Wensmann/Pike Lake issue regarding overhead cost reduction. Check with LAC, PAC, PC, EDA to see if they want meetings cablecast. Negotiate agreement with Spring Lake Township in accordance with original draft of sewer and water agreement and staff recommendations. Prepare a resolution with findings of fact supporting the planning commission decision to deny a setback 3 DONE DONE DONE DONE DONE DONE DONE Irilllf~'[~'l'iljl!!:!1 ::?I~fI::lx::~89tf::::::::::::: ::119~:m~M~9i .....u. DONE DONE DONE DONE DONE CG>DN.........Uir.'m~ebtie...-V...r.. e....... ...I1~~#iji\ """".",,,,,,,,,,,,,.,,,,,,,,,.,..,,,,,,,.,.,..,.' "nlft~>./" . 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 variance for a trash enclosure-Burdick properties. 4/6/98 98-33 Engineering 5/4/98 Staff explore putting a stop sign at Blind Lake Trail and DONE Wilderness. 4/6/98 98-34 Planning 4120/98 Bring bluff ordinance back to Council for discussion. DONE 4/6/98 98-35 Administration Write a letter to petitioner confirming that DONE grandfathering with respect to building permit/bluff ordinance. 4/6/98 98-36 Parks and Engineering 6/15/98 Staff prepare a report regarding trees in the boulevard DONE and decorative street lighting. 4/20/98 98-37 Planning Ask Planning Commission to provide recommendations DONE to clarify bluff ordinance. Focus on: 1) Defining the term "engineer's certification"--clarify and determine if a synonym is better. 2) Identify the type(s) of structures which should be subject to the engineering required by the ordinance. 4/20/98 98-38 Mayor Contact youth group and arrange for a presentation for DONE the May 4 meeting identifying what has been done, present status and proposed activities. Provide a written overview to Council with agenda packet if possible. 5/4/98 98-39 Public Works Maintenance Install 30 MPH signs as appropriate along Blind Lake DONE Trail. 5/4/98 98-40 Mayor 7/6/98 Establish Task Force consisting of representation from DONE the neighborhood, Sportsmen's Club, Law Enforcement, City Council and staffto evaluate and provide recommendations to the City Council by July 1 regarding winter usage of Shady Beach Access. 5/4/98 98-41 Public Works Check to determine whether no parking with trailer DONE signs are installed within 2500 feet of the Shady Beach access. 5/4/98 98-42 Parks and Recreation Ask DNR whether Grainwood Fishing Pier could be DONE moved to Lakefront so that parking can be provided. 5/4/98 98-43 Administration 7/1/98 Review existing Youth Advisory Committee and its DONE 98DIR.OOC 4 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 function, evaluate what the City would like to do with regard to such issues, report to the Council about what role the City should play. 5/4/98 98-44 Parks and Engineering Advise Parks and Engineering that their meetings are DONE not intended to be videotaped in the immediate future. 5/4/98 98-45 MIS/Administration Arrange to meet with Bob Jader to discuss the software DONE the City ust?s and its appropriateness. 5/4/98 98-46 Administration Write letter to Bill Hennen indicating the City's position DONE 5/18/98 98-47 Planning Write an Ordinance Change allowing for Waiver <if DONE Survey Requirements for Decks if 1) Staff Visits the Site and Reviews the Documents to Ensure there is Minimum Risk to the City and it Complies with Zoning Ordinance Requirements, 2) The Property Owner Provides a Sketch and Letter ofIndemnification and 3) A Handling Fee is Paid. 6/1/98 98-48 Planning Commission 6/22/98 Hold a Public Hearing to consider Glynwater 1st DONE addition Preliminary Plat and Conditional Use Permit 6/1/98 98-49 Engineering Staff research cost sharing with watershed for storm DONE water trunk fee justification report. 6/1/98 98-50 Fire Department Staff research possibility of cost sharing with County or DONE state for Opticon pre-emptive emergency equipment. 6/15/98 98-51 Administration 7/20/98 Provide a staff recommendation to City Council on DONE Recognition for City employees for their contribution to storm clean-up efforts. 6/15/98 98-52 City Attorney/City 7/31/98 Meet with Regency Coffee representatives. DONE Manager~ayorand Councilmember Wuellner 7/6/98 98-53 Administration Initiate cable franchise negotiations. Negotiate with DONE Triax and consider other options. Address longer term issues of performance and alternative sources/operators. Mayor to select City Council representatives. 7/6/98 98-54 Administration City Attorney, City ~anager, recommend modification DONE 98D1RDOC 5 ....GG../.nH)DNIU.r.m~cbtieVr....~..... M~~~~g..............< n~tt~> .......... ................. .. . 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 of format of minutes as outlined by the Mayor. 7/6/98 98-55 Lake Advisory Committee Prepare a report on when the City owned lake accesses ::::nONlm::::::::mttt::::::t:::::::::::::mt ............................................... .............................................. ............................................... .............................................. should be closed the ............................................... by City and the notification ........................................h.... ............................................... process .............................................. ............................................... ............................................................................................. .........................-.................... ............................................... .............................................. used. ::::::::;:;::;;:;;;;:;:::::::;:::::::::::::;:;::::;;:::::::;:;:::::;:::::::::::::::::;::::::: tr/ttjrrf~tr~frrfrtr~ttt~fr~ 7/20/98 98-56 Administration Revised (shortened) format of minutes to be followed. :H~mgimg@@:::t::..~:tt::::::::tt:I 7/20/98 98-57 Annexation Task Force Review Spring Lake Township Annexation Report and 1llllRililillllllllllllllllllillliilillllllll:1 make recommendations to the City Council. 7/20/98 98-58 City Council Hold a Public information meeting regarding Triax DONE Cable pnor to negotiating an agreement. 7 ~ 7/20/98 98-59 City Attorney Review process wherein City Manager has the authority DONE to negotiate sale of City property for Brooksview Center 1st Addition Lot 2, Block 3. If appropriate, City Manager to proceed. 7/20/98 98-60 Planning Prepare an ordinance reducing No Wake level to 903.5 DONE 8/3/98 98-61 Administration / MIS 9/21/98 Establish a plan to carry out recommendations outlined DONE III Bob lader's report to City Council. 8/3/98 98-62 City Attorney/Police Dept. 12/21/98 Prepare reVISIons to Liquor Ordinance. Also prepare 'tqlgi9!Hptq~pi.ij~~::::.: draft charitable gambling ordinance. Return to Council ::::aQji~H$.mbli.::::::@:: ............................................... with reVISIons for approval. ::::@!lllml::i#'::'::.:::::.::::..:::::::.. .:::::~tifllitim:::~::::~::~::::::::::::::..: .::~.~I~!9.p.t:::::::~:.::::::::::::::::::.:...::::::::::::::: 2/01/99 additional .tmlDEltW&W........ 8/3/98 98-63 Lake Advisory Committee Using study with DNR and other .. .. . ." ... . .......... resources, .... .' ....... ........... ::;:;..::.:...:::'. .....\....:::;...::. '::;:::::::::::::::::;:: .............................................. ............................................................................................. ............................................... study, .............................................. complete comprehensive lake ............................................... management .......................................-...... a ............................................... .......................................-...... ............................................... .............................................. with a consensus building approach, and return to City ::::::I::.::.::::':.:...::::,:.:.:....:::...iii:11:::.i.:::::....:I:::ii11::::.:.:::::.::.::. .......................-....................... ...........................................-.........................-....................... Council within 6 months with .............................................. report. ............................................... .............................................. a ............................................... .............................................. .........................-..................... .........................-.................... .........................-..................... .............................................. ...........--.................................. .............................................. ............................................... .............................................. ............................................... .............................................. ............-.................................. .............................................. ...............--.............................. .:.;.:.:.;.:.:.:.:.:.:.:.;.;.:.:.:.;.;.;.:.:.:.:.:.;.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.:-:.;.:. :::::;:::;:::::::::::::::::::::::;;:::::;::::::::;:;:::::;::::::::::::::::::::::::::::::::::: 8/17/98 98-64 Planning and Engineering Staff review landslide problem at Pixie Point and return ,...nm.N1if:.:.:.:.:...:.:.......:...:.:.:.:.:.:.:.:.:.:.:.....: :f ': . ::: ....:: . ..:t~;~:~:~:}~:~r:~:~:~:~:~:~:~:f~:~:~;~r: ............................................... .............................................. ............................................... .............................................. ...........................-................... Council with proposal for consideration. Address .............................................. to ............................................... a ::::::::::::::::::::::;;::::::;::::::::::;::;:::::::::::;::::::;;:::;;:::;;;;;::::;:::::::::: ................................-............................................................ ::;:::::::::::::::::::::::;::::;:;;;:::;:::::::::;;;:::::;;:::::::::::::::::::::::::::::::::; liability Issue. ~frrrfr{r))))rrrtrrrrrrr ....................................................................._-...................... ............................................... .............................................. 9/21/98 98-65 Planning Prepare an agreement with Dave Hansen wherein he DONE will comply with existing ordinance or new ordinance for irrigation and rooftop screemng for property at 98DIR.DOC 6 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 9/21/98 Planning 17001 Fish Point Road within twelve months and provide City with appropriate financial security. Provide Dave Hansen with information and documentation showing he will obtain permanent certificate of occupancy entering into the above agreement so that he may obtain financing. Consider modifying form contract to require certification that claims for change orders are true, accurate and correct to protect against fraudulent claims. Also calculate the interest costs associated with conducting Special Assessment hearings at the beginning, middle or end of the construction work. Complete the following with respect to 1999 Public Improvement Projects: 1) Consider connection of Hope and Lemley. 2)Get county commitment to specific construction year for CSAH 42.3) Explore how downtown lights can be replaced for safety sake without duplicating effort and cost. Address concerns residents' raised at the October 5 meeting regarding the proposed zoning ordinance. Address concerns that the residents and city council raised at the 11/2/98 meeting regarding the proposed zoning ordinance Address concerns raised by the city council with regards to the 1999 Improvement Project - Centennial Street width and specifications. Continue to work with the Cates Street residents to come to agreement on the channel stabilization project. Place on a city council work shop agenda the topic of water quality and related matters. Complete the following and respond in weekly update to (1) issue of narro~ streets w/ safety; and (2) the Co. 98-66 10/5/98 Work Session Finance 11/16/98 98-67 10/5/98 Work Session 98-68 Public Works 11/2/98 10/5/98 98-70 Planning 11/2/98 98-71 Planning 11/2/98 98-72 Engineering 11/2/98 98-73 Engineering 11/2/98 98-74 Administration 11/2/98 98-75 Administration 11/2/98 11/16/98 12/7/98 1/16/98 11/13/98 98DIR.DOC 7 DONE DONE :::;@Bp!i?MAY:)( .. ................. ................. .................. .................. ..........,....... .................. .............. . .................. ....... .................. ....... .................. ...... .................. ...... .......................................... r~~r~rrrmmm{;tr~Jm}rr:::::::::f::::.:. :ttlfl!*:ti\M~~f:f:::f::::: ........ . ........ .... ............. .................................. ................................... ............................. :;=;:;:::::::::::::::::::::::::::;:::::::::::::::::::::::::............... ... P(:J....i................... .:g~f~~~Y~.... 1\1:~~~~g~jm~~t\ n~i~\................... ................>........................ 1998 CITY COUNCIL DIRECTIVES revised 12/28/98 12/21/98 98-79 1/15/99 Rd. 12 traffic study. Prepare guidelines for presentations by groups at City Council meetings. Schedule Work Session to complete Zoning Ordinance discusssion. Add Advisory Committees to Annual Retreat Agenda: Specifically term lengths, limits and standard operation procedure for filling vacanCIes Advise incumbents and advertise opemngs In PLA ....F. ...O.....[(.........l.../).\!J......J.9.9j....................................... ... ... .... ................ .. . .. ,_. ............... ... . .... . . ................ .. ... ... . ............... .1~11__I:~~~j:~::::.jll..I:jl:llj::II~::lj:.:. :.:.D.....:O....;~m::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.: .. . ~~;c(........................... ~\~~j:~:~~~~~~~:~~;:~:~:~~~~~:~:~:~:i;l~~~jjIj~jjj~~~j~j~j~j]j]j~~\~11\~~~;~~~~~~II)j)\ t~~ttt~~~~tt~~tmm~~~t~~j~~rrt~~t~~t~jI~~~j~) 11/16/98 98-76 Administration 12/21/98 11/16/98 98-77 Administration/Planning 12/7/98 12/21/98 98-78 Administration 1/15/99 & 1/16/99 ~:~:~:t::::::::~:~:::::::~:~:j:~:::::::~:~:~:~:}::~:::::~:~:~:j:::::::~:~:~:j:~:~:::::~ - .............................................. Administration ......N...........................:.............................. :.;.:.:.:. '.:.: , '.:.; ".:'.:.' .;.:.:.:.:.:.:.:.:.:.;.:.;.;.;.:-;.:.:.:.:.:.; ............. '. .'. ............................................. :::::::lCi:J.fN\........:::::::::::}::::::::::::::::::::::::} .............................................. ............................................... .....................................................................................'....... .............................................. ............................................... .............................................. ............................................................................................. ............................................................................................. ............................................... jjj1jjj~j~~jj~~))))))~~~~1~~r~~~~~~~~~~\~~\~~~~~~~I~~~~~~~~~r~~~~~rjj~)1~~)j)j~~~ I . .v..::j 98DlR.DOC 8