HomeMy WebLinkAbout10C - Appointments & Bylaws for 1999
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DISCUSSION:
CITY COUNCIL AGENDA REPORT
January 4,1999
10C
Frank Boyles, City Manager
CONSIDER APPROV AL OF APPOINTMENTS AND BYLAW
REVISIONS FOR 1999
Historv
The City Council Bylaws provide that the first regularly scheduled meeting in
January is the annual meeting of the City Council. During the annual meeting,
regular business may be conducted, but the following organizational business
is required to be on the annual meeting agenda:
. Yearly Appointments
. Yearly fee schedules
. Yearly approval of City Council appointed committee bylqwS
and procedures.
. City Council Bylaw review
The fee schedule is on this agenda as item 5B. The fees for Building Permits
will be considered before March so we can better ascertain what other
communities intend to charge for their building permits.
Current Circumstances
The Council needs to take the following actions to fulfill its responsibility
under the Bylaws:
1. Consider Acting Mayor for 1999 - Councilmember Kedrowski was
acting Mayor for 1998. The Council should select an acting Mayor for
1999.
2. Consider Approval of Official Newspaper for 1999. The Prior Lake
American has been the City's official newspaper. Attached is a proposal
from the American for 1999.
3. Consider ADproval of Official Bank for 1999 - The Prior Lake State
Bank was the official bank for 1995, 1996, 1997 and 1998. The same is
recommended for 1999 subject to the City's continued practice of
investing funds in the institution offering the highest rate of return for the
types of investments which the City seeks.
4. Consider ADDroval of EQualization Committee for 1999 - The
Equalization Committee consisted of the full Council in 1998. The same is
recommended for 1999.
~\~600&e&!€\~1&Y~1~,f)ocRij@.:O~Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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5. Consider Approval of Fire Chief and Assistant Chief for 1999 - In
accordance with their Bylaws the Fire Department conducted its elections
on Thursday, December 18, 1997. Dave Chromy was elected Chief and
Bruce Sames and Mark Frederick, First and Second Assistant Chiefs
respectively. Their terms expire December 31, 1999. The Council should
again endorse these election results.
6. Consider Approval of Auditinl! Firm for 1999 - During 1995, the firm
of Abdo, Abdo and Eick were confirmed as City Auditors for audit years
1995, 1996 and 1997. The Council extended the contract for 1998, 1999
and 2000. No action is required at this time.
7. Consider Approval of Fiscal Consultant for 1999 - Steve Mattson of
Juran and Moody has acted as the City's Fiscal Consultant over the last
twenty years. The Council should determine whether it wishes to continue
this relationship or direct the solicitation of Requests for Proposal.
8. Consider Approval of Civil Defense Director for 1999 - The Chief of
Police has acted as the City's Civil Defense Director since 1991. This year
Police Chief Bill O'Rourke recommends the appointment of Police
Sergeant Rob Boe as Civil Defense Director.
9. Consider Approval of Health Officer for 1999 - The City has
historically contracted with Park Nicollet Clinic for such services. A
Health Officer is only required in unique circumstances. The appointment
of Park Nicollet Clinic as the City's Health Officer would be appropriate
for 1999.
10. Board and Committee Bvlaws - The City's various Advisory committees
have reviewed their bylaws. No changes are recommended. The EDA
recommends minor revisions to its bylaws which are underscored in the
attached draft.
11. Review and Consider City Council Bvlaws for 1999 - Attached are the
Council bylaws. Included is language on Presentations at Council
meetings which the Council previously requested. The language has been
revised form that proposed on the Update based upon my discussions with
Councilmembers.
12. Animal Control Officer for 1999 - The City entered into a contract with
Bob McCallister in 1995. The agreement is perpetual unless notice is
given by either party. In 1995, the Council added safeguards in the
contract intended to guard against concerns raised by a few individuals.
The cost proposed for 1999 is $900 per month. The 1998 monthly fee was
$900. It is recommended that Bob McCallister be retained as Animal
Control Officer for 1999.
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13. Special Assessment Committee - Two members of the Council are to be
appointed annually to serve on this committee. Presently Mayor Mader
and Councilmember Kedrowski constitute the committee.
14. Minnesota Valley Transit Authority (MVTA) and Suburban Transit
Authority (STA) - The bylaws provide that one Councilmember and one
staff member serve on the MVT A Board. The present representatives are
Assistant City Manager Bret Woodson and Councilmember Wuellner.
15. City Council Liaisons - Last year the City Council initiated a liaison
program through which Councilmembers act as the primary
communication conduit between the Council and the advisory body they
represent. The City Council liaisons for 1998 were Pete Schenck (Planning
Commission), Tom Kedrowski (Lake Advisory Committee) and Jim
Petersen (Park and Recreation Advisory Committee).
16. EDA Commissioner - The EDA Commissioner term of Pete Schenck
expires December 31, 1998. Under the EDA Bylaws, the Mayor makes the
appointment subject to the City Council's confirmation. At their
December 21st meeting, the EDA endorsed reappointment of Mr.
Schenck. (See memo from EDA President Bob Barsness)
17. City Manaeer Evaluation Committee - There is no specific term for this
committee. Councilmembers Schenck and Kedrowski have served in this
capacity in 1998.
18. Annexation Task Force - There is no specific term for this task force but
Councilmembers Kedrowski and Wuellner presently serve as does Doug
Larson.
19. Orderly Annexation Board - Councilmember Kedrowski presently
serves on this Board as the City's representative.
ISSUES:
The City Council should review each of the above items and act upon them
individually.
ALTERNATIVES:
(1) Act upon each appointment; or
(2) Defer specific items for future consideration.
ACTION REQUIRED: Motion to approve those issues as deemed appropriate by the Council.
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December 29, 1998
Mr. Frank Boyles
City Manager
City of Prior Lake
16200 Eagle Creek Avenue
Prior Lake, MN 55379
Dear Mr. Boyles,
Please consider our request for appointment of the Prior Lake American as the official newspaper
for the City of Prior Lake in 1999.
Legal notices published in the Prior Lake American during this time period will be billed at the rate of
$8.78 per column inch for the first insertion and $6.50 per column inch per subsequent insertions.
The city can again take advantage of a lower rate if it submits legal notice copy on floppy disk in
ASCII text format. The same rate would apply if the document is e-mailedintextformat.This
system worked well in 1998 and allows for a substantial labor savings if the Prior Lake American
staff does not have to retype the notices prior to them being published in the newspaper. We would
also request that hard copy accompany the disk or e-mail in the event we have any difficulties
transferring data files.
The rate for the materials submitted in this manner would be $7.03 per column inch, reflecting a
20% cost savings to the City of Prior Lake. .
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be
continued in the coming year.
RispeCtlUIIY, -" /
(.... ,-/1 i1/v{& a ~ iJ1Jfi1ruv1lAU
-tfui'rle A. Hartmann
Publisher
14093 Commerce Avenue' Prior Lake, Minnesota 55372 . (612) 447-6669
BYLAWS
OF
PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY
Amended January 3, 1995
Amended January 2, 1996
Amended February 20, 1996
Amended October 21, 1996
Amended December 21, 1998
ARTICLE I - NAME AND PURPOSE
A. The Prior Lake Economic Development Authority is a public body politic and a
political subdivision of the State of Minnesota. The affairs of the Authority shall
include, but not be limited to, promoting the growth, development and
redevelopment of commercial industrial concerns in Prior Lake. The primary
purpose of the Authority is to serve as an Economic Development Authority
pursuant to Minnesota Statutes, Section 469.090 to 469.108. The Authority shall be
governed by all requirements of said statute, the Enabling Resolution passed by the
Prior Lake City Council and any amendments to the Enabling Resolution which may
be enacted by the City Council in the future.
ARTICLE II - OFFICES AND BOUNDARIES
A. The principal office of the Authority shall be in the City Hall of the City of Prior Lake,
16200 Eagle Creek Avenue, County of Scott, State of Minnesota.
B. The Authority may also have offices at such other places as the Commissioners of
the Authority may from time to time appoint, or as the business of the Authority may
require.
C. The territory in which operations of the Authority are principally to be conducted
consists of the City of Prior Lake in Scott County in the State of Minnesota.
D. Meetings of the Authority shall be conducted at the City Council Chambers at Fire
Station 1, 16776 Fish Point Road.
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ARTICLE III - BOARD OF COMMISSIONERS
A. The management of all of the affairs, property and business of the Authority shall be
vested in a five (5) member Board of Commissioners. The Board shall consist of
two members of the Prior Lake City Council together with three persons with
business expertise who live in the City of Prior Lake and shall be selected by the
Mayor and confirmed by the City Council pursuant to Minnesota Statutes Chapter
469.095, subdivision 2 (b).
B. The terms of the Commissioners shall be as set forth in the Enabling Resolution.
C. The Board of Commissioners may exercise all powers of the Authority and do all
such lawful acts and things as are authorized pursuant to Minnesota State Statutes,
the Enabling Resolution or pursuant to these Bylaws.
D. All vacancies in the Board of Commissioners, whether caused by resignation,.
termination of Council members, death or otherwise, shall be filled by City Council
Mayora! appointment with City Council confirmation.
ARTICLE IV - MEETINGS
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A. The Authority shall meet monthly as determined by the Authority at the location set
forth in Article Two, Section 4. At least seven (7) days written notice of such
meetings shall be given to the Commissioners and City Council members. Meetings
may be held immediately preceding, during or after the City Council meeting. Notice
of a regular meeting shall comply with the requirements of the Minnesota Open
Meeting Law.
B. Special meetings of the Board of Commissioners may be called at any time by the
President, or, in his/her absence, by the Vice President or by any two (2)
Commissioners. Notice of special meetings of the Board of Commissioners shall be
given to each Commissioner and the City Council members at least three (3) days
prior to the meeting via telephone, telegram, letter or personal contact and shall
state the time, place and the business scheduled to come before the Authority.
Notice of a special meeting shall comply with the requirements of the Minnesota
Open Meeting Law.
C. Three commissioners shall constitute a quorum for the purpose of conducting
business. Less than a quorum may, however, adjourn any meeting, which may be
held on a subsequent date without further notice, provided a quorum be present at
such deferred meeting. Commissioners are to notify the staff prior to the meeting if
they are unable to attend.
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ARTICLE V - OFFI'CERS
A. The officers of the Authority shall be a President, a Vice President, a Secretary and
a Treasurer who shall be elected by the Board to a one year term on a calendar
year basis and shall hold office until their successors are elected and qualified. The
President, Vice President, and Treasurer shall be members of the Board of
~ Commissioners. The Citv Manaaer's desianee will serve as the Secretarv.
B. The President shall preside at all meetings of the Authority, shall sign or counter-
sign all certificates, contracts and other instruments of the Authority as authorized by
the Board of Commissioners, shall make reports to the Board of Commissioners,
and shall perform all such other duties as are incident to the office or are properly
required by the Board of Commissioners.
C. The Vice President shall exercise all the authority and fulfill all the functions of the
President during any absence or disability of the President.
D. The Secretary shall issue notice for all meetings, (except that notice for special
meetings called at the request of Commissioners as provided herein) shall keep
minutes of all meetings, and shall make such reports and perform such other duties
as are incident to the office, or are properly required by the Board of
Commissioners.
E. The Treasurer shall have charge of all Authority books and shall perform all duties
incident to the office which are properly required by the Board of Commissioners.
F. In the case of the absence or inability to act of any officer of the Authority and of any
person herein authorized to act in his or her place, the Board of Commissioners may
from time to time delegate the powers or duties of such officer to any other officer, or
any Commissioner whom it may select at any regular or special meeting.
G. The salaries of Commissioners of the Authority shall be $40.00 per meeting.
ARTICLE VI - ATTENDANCE AND EXPENSES
A. Any Commissioner who is absent from three (3) consecutive duly called meetings of
the Board shall be deemed to have resigned unless the absentee provides a
satisfactory explanation to the President and the President so notes in the records
of the Authority.
B. Commissioners and officers may be reimbursed for expenses incurred in fulfilling
the duties of their office and may be reimbursed for attendance at meetings and in
the performance of duties on behalf of the Authority. Schedules of reimbursable
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expense shall be established by the Authority from time to time (mileaqe. meals.
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ARTICLE VII - FINANCE AND ADMINISTRATION
A. The monies of the Authority shall be deposited in the name of the Authority in such
bank or banks as the Board of Commissioners shall designate, and shall be drawn
out only by check signed by persons designated by resolution by the Board of
Commissioners.
B. The fiscal year of the Authority shall be the same as the fiscal year of the City of
Prior Lake.
C. The nature, number and qualification of the staff required by the Authority to conduct
its business according to these Bylaws shall be annually determined by the Board of
Commissioners. Any agreement shall set forth in reasonable detail the nature of the.
Authority services to be performed, the cost basis for such services and the
payment to be made by the Authority.
D. The books and records of the Authority shall be kept at the Authority office in the
City of Prior Lake, Minnesota.
ARTICLE VIII - POWERS
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A. The Authority may exercise all of the powers contained in the Enabling Resolution
consistent with Minnesota Statutes, Sections 469.090 to 469.108.
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B. The Authority may exercise all of the powers contained in the Housing Act,
Minnesota Statutes, Sections 469.001 to 469.047.
C. The Authority may exercise all of the powers of an Agency contained in the
Development Act, Minnesota Statutes, Sections 469.124 to 469.134.
D. The Authority may exercise all of the powers of a redevelopment agency contained
in the Industrial Bond Act, Minnesota Statutes, Sections 469.152 to 469.165.
E. The Authority may exercise all of the powers of a city contained in the Housing
Finance Act, provided authorized to do so by ordinance of the Council pursuant to
Section 462C.02, Subdivision 6 of the Housing Financing Act.
F. The Authority may exercise all of the powers of an Authority contained in the Tax
Increment Act, Minnesota Statutes, Section 469.174 to 469.179.
EDABYLA W.DOC
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G. The Authority may exercise such powers as may be contained in other laws
applicable to economic development authorities or housingo> and redevelopment
authorities not specifically described herein.
ARTICLE IX - LIMITATION OF POWERS
A. The Authority shall not .issue any bonds without the prior approval by the City
Council.
B. The Authority shall not participate as a limited partner in a development project
without the prior approval of the City Council.
C. All official actions of the Authority must be consistent with the adopted
Comprehensive Plan of the City and with any official controls adopted by the City
Council to implement the Comprehensive Plan.
D. The Authority must submit a comprehensive description of its administrative
structure, management practices and bylaws, to the City Council for approval.
ARTICLE X - ANNUAL REPORT AND BUDGET
A. The Authority shall prepare an annual report describing its activities and providing
an accurate statement of its financial condition. The annual report shall be prepared
and submitted to the City Council by March 1 each year.
B. The Authority shall prepare an annual budget projecting anticipated expenses and
sources of revenue. The annual budget shall be prepared and submitted to the City
Manager of the City of Prior Lake by September 1 each year.
C. The financial statements of the Authority must be prepared, audited, filed and
published in the manner required for the financial statements of the City of Prior
Lake. The financial statement must be filed with the state auditor by June 30 of
each year.
ARTICLE XI - NOTICES
A. Whenever the provisions of an applicable statute or these Bylaws require notice to
be given to any Commissioner or officer, the provisions shall not be construed to
mean personal notice unless explicitly stated; such notice may be given in writing by
U.S. Mail, in a postage-paid, sealed wrapper, addressed to the Commissioner or
officer at his or her address as appears in the books of the Authority, and the time
EDABYLAW.OOC
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when the notice is mailed shall be deemed to be the time of the giving of such
notice. - >
B. In the case of special meetings, the presence of any member of the commission at a
special meeting shall constitute a waiver of any formal notice of the meeting unless
the commissioner attends for the specific purpose of objecting to the holding of such
meeting.
ARTICLE XII - STAFF
A. The City Manager, who shall act as Executive Director to the Authority, shall utilize
City staff as needed for carrying out the purposes of the Authority.
B. In addition, the City Manager as specified and directed by the Board of
Commissioners may retain such additional professional assistance as may be
necessary to ensure the proper and efficient operation of the Authority.
ARTICLE XIII - SEAL
A. The official seal of the Authority shall be the same as the official seal of the City of
Prior Lake.
ARTICLE XIV -INDEMNIFICATION
A. The Authority shall have the power to indemnify any persons, whether officers,
Commissioners, employees, agents or other persons acting for or on behalf of the
Authority in respect to any and all matters or actions for which indemnification is
permitted by the laws of the State of Minnesota, including, without limitation, liability
for expenses incurred in defending against actions commenced or threatened.
B. In the discretion of the Commissioners, the Authority may purchase and maintain
insurance against claims arising out of events and made or threatened against
persons described in Section 1 above, whether or not the Authority has the power to
indemnify such person under the laws of the State of Minnesota.
ARTICLE XV - AMENDMENT OF BYLAWS
A. Alterations, amendments or repeal of the Bylaws may be recommended to the City
Council by a majority vote of the Commissioners entitled to vote at any meeting, if
the notice of such meeting contains a statement of the proposed alteration,
amendment or repeal. Notice of any alteration, amendment or repeal of the Bylaws
EDABYLA W.DOC
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shall be given in writing to each Commissioner at least ten (10) days prior to the
meeting at which said proposed alteration, amendment or repeal shall be
considered.
ARTICLE XVI - MISCELLANEOUS
A. All meetings of the Authority shall be governed by City Council Bylaws.
B. Commissioners of the Authority shall conform to a conflict of interest policy as set
forth in the City Council Bylaws which shall be applicable to all actions to be taken
by the Commissioners or officers.
ARTICLE XVII - CODE OF CONDUCT
A. Commissioners will adhere to the following:
1) A Commissioner's opinions pertaining to a function, organization or specific
application or issue shall not be given to the public or media unless there is a
clear qualification that the opinion is that of the member and not the official
opinion of the Authority or the City, If a Commissioner_gives or represents the
opinions of the EDA, he/she shall do so only after receiving the official
direction from the EDA.
2) The conduct of Commissioners shall reflect positively upon the EDA,
individual member and city.
3) Commissioners shall avoid any actual or apparent impropriety.
EDABYLA W.DOC - 7 -
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EDABYLA W.DOC
ECONOMIC DEVELOPMENT AUTHORITY OFFICERS
Approved December 21,1998
President ........................................ Bob Barsness
Vice President............ ....................... Dick Underferth
Treasurer.......................................... .Bob Jader
Secretary.. ......................................... . Kelly Meyer
Liaison to Business Community .........Paul Viereck
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MEMORANDUM
RE:
December 29,1998
Mayor and Member of the City Council
Bob Barsness
President, Economic Development Authority
Actions at the December 21, 1998 meeting
DATE:
TO:
FROM:
The Economic Development Authority took the following actions at their December 21,
1998 meeting that I believe the Council should be aware of:
1. ECONOMIC DEVELOPMENT AUTHORITY BYLAWS: Attached is a copy of the
bylaws with three proposed revisions for the City Council's consideration at their
annual meeting on January 4, 1999. If you would prefer, a representative of the
Authority could be present at that meeting to respond to any questions the
Council may have.
2. REAPPOINTMENT OF PETE SCHENCK: The Economic Development Authority
unanimously endorsed reappointment of Pete Schenck to the Economic
Development Authority when his term ends on December 31, 1998. Continuity in
membership is particularly important during the formative stages of the EDA.
Pete has shown his commitment by his regular attendance, preparation and
participation.
3. MEGABIT LINE DEVELOPMENT SUBCOMMITTEE: Planning Commissioner Mark
Cramer made a presentation to the EDA on this subject. The EDA appointed a
committee to discuss the advantages and disadvantages of installing megabit
lines in Prior Lake. Committee members include Mark Cramer, Bob Jader, Don
Rye and Frank Boyles.
The EDA would also like to request the participation of Councilmember Jim
Petersen on this committee because of his technical and electronic knowledge
and because he can act as liaison to the City Council.
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4. REDEVELOPMENT PLAN:
The EDA authorized the consulting firm of Hosington, Koegler working with Ellers
and Associates to complete a Downtown Redevelopment Plan at a cost not to
exceed $42,100 to be drawn for the EDA funds.
5. ANNUAL WORKSHOP: The EDA has asked the staff to arrange for a half day
workshop to discuss development related issues. Councilmembers are welcome
to join us.
6. ANNUAL REPORT: The EDA will provide the Council with an Annual Report after
our workshop but before March 1, 1999 as provided in the bylaws.
7. 1999 OFFICERS: The 1999 officers for the EDA are:
President = Bob Barsness
Vice President = Dick Underferth
Treasurer = Bob Jader
Secretary = Kelly Meyer
Liaison to Downtown = Paul Vie rich
If the Council has questions about this memo, please contact me at 447-2101.
cc: Frank Boyles
Don Rye
EDA members
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CITY OF PRIOR LAKE, MINNESOTA
MAYOR AND CITY COUNCIL
BYLAWS
Adopted on May 27,1986
Revisions:
January, 1991
January, 1993
May, 1993
January, 1994
January, 1995
January, 1996
January, 1997
May, 1997
January, 1998
March, 1998
January, 1999
FRANK BOYLES
CITY MANAGER
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TABLE OF CONTENTS
SECTION I PURPOSE
3
SECTION II REGULAR, SPECIAL AND EMERGENCY MEETINGS
AND WORK SESSIONS 3
SECTION III ANNUAL MEETING 4
SECTION IV MEETING AGENDA FORMAT AND CONSENT 5
AGENDA
SECTION V QUORUM AND VOTING PROCEDURES 7
SECTION VI MINUTE PREPARATION 8
SECTION VII ROLES AT MEETING
8
SECTION VIII MOTIONS, RESOLUTIONS, ORDINANCES
10
SECTION IX PUBLIC HEARING FORMAT
12
SECTION X COMMITTEE STRUCTURE.
13
SECTION XI PROVISIONS
14
SECTION XII REIMBURSEMENT FOR EXPENSES
15
SECTION XIII CODE OF ETHICS AND CONDUCT
15
APPENDIX A
17
LIST OF BYLAW HOLDERS
19
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SECTION I - P~RPOSE
A. Purpose of the Prior Lake City Council Bylaws is to provide the members of the City
Council with a set of operating procedures designed to guide them during the
Council meetings, and to establish a code of ethics and conduct.
B. The Bylaws shall be considered and adopted at the Annual Meeting of the Prior
Lake City Council. The Annual Meeting is the first regular meeting in January.
Bylaws can be reviewed and amended at any meeting other than the Annual
Meeting. Any changes or amendments to the Bylaws shall follow this procedure:
1. A motion to amend a specific section, subsection, paragraph, sentence,
or line is proposed.
2. A second to the motion is required.
3. Discussion on the Bylaws amendment occurs.
4. The vote is taken. A simple majority is required to pass the Bylaws at
the annual meeting. A super majority is required at any meeting
other than the annual meeting.
SECTION II -REGULAR. SPECIAL AND EMERGENCY MEETINGS.
AND WORK SESSIONS
A. REGULAR MEETINGS. The Prior Lake City Council regular meeting shall be held
on the first and third Mondays of each month commencing at 7:30 p.m. All regular
meetings shall be held in the designated City Council Chambers. Ah open Forum
shall precede each meeting. The Forum will commence at 7:00 p.m. and conclude at
7:25 p.m. The purpose of the Forum is to afford the public an informal opportunity
to address concerns to the Council. No minutes will be kept nor recording made of
City Council forums.
When a regular meeting is projected to fall on an official holiday, the City Council
shall reschedule the meeting for the following business day.
The City Council may consult with the City Manager to determine the amount of
business pending and decide by majority vote to reschedule or cancel a meeting.
The City Manager shall post notice and publish in the paper the decision of the City
Council to reschedule or cancel the meeting pursuant to the Open Meeting Law.
A City Council member shall inform the City Manager when an absence is planned
or pending prior to the meeting. The City Manager shall inform the members of the
City Council at the meeting that the member cannot be in attendance at the
meeting.
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B. SPECIAL MEETINGS. Special Meetings may be called by any two (2) members of
the City Council. Written notice shall be given to each member of the City Council
/
of the time, place and purpose of the meeting. The notice shall be delivered to the
member or a responsible person at the member's residence at least three days in
advance of the meeting. (See City Code Section 1-5-2.) Notice shall be posted at City
Hall and provided to any member of the public or news media who have requested
notification in writing.
C. EMERGENCY MEETINGS. The Mayor or City Manager may call an emergency
meeting. Notice of the emergency meeting shall be given by telephone fax or written
notice to members of the City Council. Notice shall be provided to each news
medium and individual which has filed a written request for notice. Posted or
published notice of an emergency meeting shall not be required. An "emergency"
meeting is a special meeting called because of circumstances that require immediate
consideration by the City Council.
D. WORK SESSION: The City Manager may schedule work sessions. The purpose of
the work session is to afford the City Manager the opportunity to discuss policy'
matters in a more informal environment. Therefore, public input will not normally
be allowed unless specifically scheduled in the agenda or requested by one or more
members of the City Council. The work session may be canceled at the discretion of
the City Manager.
E. Except as otherwise provided in the Minnesota Open Meeting Law, M.S.A., Section
471.705, all meetings of the City Council, including regular, special, emergency,
work sessions, and adjourned meetings shall be open to the public.
F. The agenda for a meeting will be prepared by the City Manager and shall be
available the Wednesday before the following Monday meeting, except in the event
of a holiday during agenda preparation week in which case the agenda will be
available on Thursday. The agenda shall include the items set forth in Section 4.A -
Order of Business.
Copies of the agenda, supporting documentation and minutes from the preVIOUS
meeting shall be made available to the public:
1. Once the materials have been delivered to the Councilmembers.
2. A copy of the agenda materials will also be available in the Council
Chambers for public inspection at the time of the meeting.
SECTION III - ANNUAL MEETING
A. The Annual Meeting shall be the first regularly scheduled meeting in January.
Regular business may be conducted during the Annual Meeting and the following
organizational business is required to be on the Annual Meeting agenda:
1.
Swear in newly elected officials, if applicable.
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2.
Acting Mayor.
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3. Official newspaper.
4. Official bank.
5. Equalization Committee.
6. Fire Chief/Assistant
7. Auditing Firm.
8. Fiscal Consultant.
9. Civil Defense Director
10. Health Officer
11. Appointment of Council Member as Liaison to City Council
Committees
12. Approval of City Council Appointed Committee Bylaws and
Procedures.
13. City Council Bylaws Review.
14. Animal Control Officer.
15. Yearly Fee Schedule.
16. Appointments to Special Assessment Committee.
SECTION IV - MEETING AGENDA FORMAT AND CONSENT AGENDA
A. Business of the meeting will be conducted according to the agenda prepared by the City
Manager. The City Manager will prepare an agenda that follows this order:
BY974ED2.DOC
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1. Call to Order
2. Pledge of Allegiance
3. Approval of Agenda
4. Approval of Minutes
5. Consent Agenda
6. Removed Consent Agenda Items
5
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7. Presentations
8. Public Hearings
9. Old Business
10. New Business.
11. Other Business - Including Councilmember Reports
12. Adjournment
B. The City Council may change by motion the order an item is to be considered on the
agenda except those that are scheduled for a public hearing.
C. The City Manager shall maintains a list of items scheduled to appear on meeting
agendas.
A Councilmember may request that the City Manager place an item on the next agenda
of a regularly scheduled meeting. The member must inform the City Manager of this
request no later than 4:30 p.m. on Monday before the scheduled meeting.
If a citizen requests to appear before the City Council or requests an item to be placed
on the agenda, the City Manager may determine whether the item is appropriate to
place on the agenda or the City Council Forum. The Citv Mana!!er mav schedule
Dresentations before the Citv Council !!ivin!! Dreference to Dresenters and tODics which
relate to !!overnmental business. are of communictv interest. Drovide information
reauired bv the Council to comDlete its duties or are Drovided bv a!!encies reDresentin!!
citizens of Prior Lake. No Council action mav take Dlace as Dart of a Dresentation.
However. an action item mav be Dlaced on the Citv Council a!!enda on the sub;ect of a
Dresentation.
D. Members of the City Council and staff may present items under Other Business that
will be discussed and deliberated for the first time. These items should, for the most
part, be informational. The City Council has the authority to request action or take a
formal position on the item(s); however, this shall be done on an item by item basis.
E. With the adoption of these Bylaws, a Consent Agenda is created. The purpose of the
"Consent Agenda" is to group items, of a routine and non-controversial nature for
consideration_under one motion. There will be no separate discussion of items placed
on the "Consent Agenda". If discussion of an item on the "Consent Agenda" is desired,
that item will be removed from the Consent Agenda and considered separately.
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1. Items may be removed for good cause if a Councilmember or member of
the public wish to address the Council on the subject. The City Manager
shall determine what items may be considered routine and non-controversial;
and therefore appropriate for inclusion as a Consent Agenda item. To
6
provide the City Manager with guidance, the follo"'.>ing types of items tend to
be routine and non-controversial: grant deeds, grants of easements, adoption
of ordinances and resolutions previously considered by the city council,
investment report, quarterly budget report, treasurer's report, animal
control report, building inspection report, non-controversial license requests,
standard development contracts, calls for bid, reports of administrative
actions and proposals, leases and agreements previously approved in
principle, reports for filing set dates for public hearings, approval of payment
of contracts, approval or denial of claims, award of bids, or any other item
the City Manager considers routine and non-controversial.
F. The City Council Agenda sheet shall include the following statement: "Those items on
the Council Agenda which are considered routine and non-controversial are included as
part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the
public, specifically requests that an item on the Consent Agenda be removed and
considered separately. Items on the Consent Agenda are considered under one motion,
second, and a roll call vote. Any item removed from the "Consent Agenda" shall be
placed on the City Council Agenda as a separate category.
G. The presiding officer may call a recess at any time during the meeting. The purpose of
the recess is to provide the City Council, staff and individuals at the meeting a short
rest period from the Council business. The recess must be called for a specific length of
time. The presiding officer may reconvene or extend the recess without regard to the
initial length of the called recess.
SECTION V - QUORUM AND VOTING PROCEDURES
A. At each meeting a majority of all the members elected (3 out of 5) shall constitute a
quorum for the transaction of business.
B. The voting options available to the City Council when a vote has been initiated are:
aye - an affirmative vote; nay - a negative vote. A Councilmember may abstain
only when they have a disqualifying conflict of interest. An abstention will be
counted as a vote with the majority in the instance of a tie.
When a vote is to be taken, the presiding officer shall first call for the ayes, then the
nays. The votes of each member shall be recorded in the Minutes. If a member of
the City Council is absent during a vote, the member's vote for the official Minutes
shall read as "absent".
C. Three votes shall be necessary for approval of any ordinance unless a larger number
is required by statute. A majority vote of a quorum is necessary for the approval of
all general motions and resolutions.
D. When a question is put by the presiding officer, every member present shall vote;
unless the Council, for special reason, shall excuse a member prior to the calling of
the vote or a conflict of interest prohibits a member from voting. If a member
abstains from voting based upon a conflict of interest, the Councilmember must
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advise the presiding officer of the nature of the -conflict. Otherwise, any
Councilmember, who being present when his or her name is called fails to vote upon
any then pending proposition, shall be recorded as having voted in the positive.
SECTION VI - MINUTE PREPARATION
A. The City Manager is responsible for the minutes of the Meeting. The meeting
proceedings will be audio and when available video tape recorded and noted by the
Executive Secretary. The minutes are the official record of the meeting. The tape
recording is intended to supplement the minutes and are not the official record.
The following two requirements for Minute preparation shall be adhered to:
1. All motions typed in capital letters.
2. List the names of the City Council after their vote on each motion.
B. The official Minutes shall be prepared and presented to the City Council at the next'
regularly scheduled meeting as part of the agenda packet. The City Council shall
review them and the presiding officer shall call for any additions or corrections.
If an addition or correction is presented, the change must be specific as to place,
paragraph, and sentence, if applicable.
Approval of the minutes requires a motion, second and a majority vote of the
members present at the meeting.
C. The City Manager is responsible for the maintenance and filing of the Minutes.
1. Written minutes will be retained as a permanent record in paper or
microfilm.
2. All audio and video tape proceedings, must be kept for seven years
from the date of recording.
D. A verbatim transcript request of all or any part of a meeting may be requested by a
member of the general public.
A fee for the transcript shall consist of the actual costs for preparing such
transcript, e.g., hourly wage, fringe benefits, copying and mailing costs unless the
City has, for its own purposes, previously prepared a verbatim transcript.
SECTION VII - ROLES AT MEETING
A. All meetings of the City Council shall comply with the Minnesota Open Meeting law
which requires meetings (with few exceptions) of all municipal bodies to be open to the
public. The City Council of Prior Lake encourages citizen attendance. Public
attendance at Council the meetings helps to develop a more enlightened and interested
citizenry.
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Therefore, a Councilmember may recognize a member of the public for the purpose of
allowing public input or a Councilmember may ask questions of a member of the public.
B. Each individual member of the City Council may recognize a member of the public.
Members of the City Council must use judgment and discretion when recognizing
members of the public to speak during the time they have the floor. Members of the
Council may also ask questions of Staff in order to clarify their understanding of the
relevant information necessary to make an informed judgment. In preparation for
Council meetings, Councilmembers should contact the City Manager, in sufficient time
prior to the meeting, to advise the question they intend to ask in order for the City
Manager to attempt to bring the additional information to the Council meeting.
C. Members of the general public, interested parties or their authorized representatives
may address the City Council by written communications in regard to matters under
discussion. Written communications may be read aloud at the meeting at the discretion
of the presiding officer, if so requested by the author or a member of the City Council.
In any case, the written communication shall become part of the record. The'
communication(s) may be read by the presiding officer or hislher designee. If the
communication is lengthy, the presiding officer may summarize the content and advise
that the full text of the communication will be part of the record and available to the
public for review.
D. The presiding officer has the same voting powers as do the Councilmembers. The
presiding officer may vote whenever a vote is taken and he/she does not have any
extra voting powers if the vote results in a tie, except as may be authorized by state
statute.
E. The Mayor shall be the presiding officer at all meetings. If the Mayor is absent, the
Acting Mayor shall preside at the meeting. If in the event the Mayor and Acting Mayor
are absent, the City Manager shall call the meeting to order and preside until such
time the City Council elects among itself a member to preside at the meeting. The
presiding officer, at all times, shall be allowed to vote in the same manner as all other
Councilmembers.
The presiding officer has two unique powers: (1) interpreting and applying the rules of
procedure; and (2) recognizing speakers from the audience.
The presiding officer is responsible for maintaining order at the meetings.
The presiding officer shall recognize all speakers from the audience, except when a
member of the Council has the floor and they expressly recognize a member of the
audience who desires to speak on the issue under consideration.
The presiding officer has the responsibility to facilitate discussion by the City
Council. This may occur in a variety of ways, including:
1.
Interpret and apply rules of procedure.
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2. Decide whether motions are properly made.
3. Decide whether motions are in order.
4. Decide whether questions of special privilege ought to be granted.
5. Decide when to recognize speakers.
6. Call for motions or recommend motions.
7. Expel disorderly persons from the meeting.
8. Enforce speaking procedures.
F. One member of the Council shall serve as Acting Mayor elected by the Council at the
Annual Meeting. The Acting Mayor shall preside at all meetings when the Mayor is
absent from the meeting assuming responsibilities as set forth above. In the absence'
from the City or disability of the Mayor, the Acting Mayor may execute documents on
behalf of the City.
G. All members of the City Council may make and second motions, participate m
discussions and vote whenever a vote is taken.
H. As individuals, Councilmembers have no administrative authority. When acting as
a Council, however, the legislative body has authority over the appointed City
Manager. This authority is restricted to conducting investigations and establishing
policies for execution by the Manager.
I. The City Manager shall attend all meetings of the City Council with the right to
take part in the discussions, but not to vote. In the absence of the City Manager, the
Assistant City Manager or designated department head shall serve as the City
Manager's representative at the meeting.
J. The Department Heads may attend all meetings. The Department Heads shall
attend the meetings when directed by the City Manager.
K. A memorandum report or brief explanation of each agenda item shall be included
in the materials that accompany the agenda. The information provided by Staff
should serve to inform the City Council on the subject matter under discussion. The
information should explain in detail the Staff comments or work, or state that Staff
will present the necessary details and comments at the meeting.
SECTION VIII - MOTIONS. RESOLUTIONS. ORDINANCES
A. The City Council may take formal action in any of three methods - motions,
resolutions or ordinances. All motions in any form require a second unless
otherwise stated below. All votes of the City Council in any of the three methods
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- > require a majority vote for approval unless otherwise specified below or
prescribed by statute.
B. Motions:
A motion is a matter of parliamentary procedure. Motions are a formal method of
bringing business before the Council and for stating propositions on which a
decision will have to be made. It also can be used in the form of a proposal so
that the City Council can act by resolution or by ordinance. Motions may be
used to introduce resolutions and ordinances, to amend them, and to take any
other actions concerning them. Motions may also be used for action on simple
administrative acts, such as approving the monthly department reports.
Every motion shall be stated in full and be reasonably understood, to the extent
practical, before it is submitted to a vote by the presiding officer.
All motions of the City Council are adopted if they receive a majority of the votes
cast (unless otherwise stated below) by the members present. To illustrate, if
two members of the Council vote in favor of a motion, one votes against it, and'
two abstain from voting, the motion is considered passed.
C. Resolutions: Resolutions are normally used to reflect the City Council position on
items of business that do not require or warrant an ordinance. Resolutions may
be enacted on a motion which has been duly seconded, and are adopted if they
receive a majority of the votes cast of the members present.
The City Manager will maintain a record of all resolutions and will be
responsible for the proper numbering and execution of each resolution adopted
by the City Council.
D. Ordinances: An ordinance, which has the force of law, shall be used when the City
Council action regulates or governs people or property. All police regulations for
public health, morals, economic well-being, welfare and safety must be passed in
ordinance form.
Ordinances may also be used to provide permanent rules for the organization and
operation of the City Council.
Ordinances may be enacted upon a motion and a second and must receive at
least three favorable votes to be passed, unless a larger vote by law or these Bylaws,
State Statute, or City Ordinance.
An ordinance shall become effective upon passage and publication unless otherwise
specified in the ordinance. Consistent with State Statute the Council may authorize
publication of a summary of the ordinance rather than its full text. The Council, by
motion, must approve and authorize the proposed summary. Proof of publication
shall be attached to and filed with every ordinance.
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..
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All ordinances shall be reviewed by the City Attorney prior to presentation to the
Council. The ordinance format includes: title; number; enacting clause; the contents
or body; the penalty; the closing; the attestation, publication date and the effective
date.
The City Manager will maintain a record of all ordinances and will be
responsible for the Prior Lake City Code and codification requirements. The
Council may authorize the City Manager to contract for codification services.
E. These Bylaws shall govern the procedures of the Prior Lake City Council
immediately upon adoption. If an issue is raised or point is made which is not
covered in the Bylaws, the procedures to respond to the issue or point shall be
governed by Robert's Rules of Order Revised. Failure to comply with these Bylaws
or Robert's Rules of Order shall not invalidate Council action unless at the time the
action is taken or promptly thereafter a member of the Council objects to the
method of procedure and point out to the Council the particular rule which it is
claimed was not observed.
SECTION IX - PUBLIC HEARING FORMAT
A. Public Hearings shall be conducted in the following manner:
1. The presiding officer calls the Public Hearing to order and declares
the time of opening. It is the intent of the City Council to open all
public hearings at the predetermined and published time. From a
practical standpoint not all hearings can be opened at their designated
time. The presiding officer may delay the start of a hearing until
the business at hand is acted upon, in any manner, by the City
Council. However in no circumstances can a hearing be opened prior to
the predetermined and published time.
2. The presiding officer shall read from the hearing notice the details on
the hearing sufficient to provide the public a general understanding of
the purpose of the hearing.
3. The presiding officer announces the type of input to be received by the
citizens - informal or formal including time limits, if any.
4. Staff makes a presentation or report on the subject matter for the
hearing.
5. If applicable, the developer or consulting engineer makes a presentation
or report on the subject matter.
6. The presiding officer asks for citizen input, comments and questions.
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7. The City Council addresses the subject matter through deliberation,
questions to citizens and Staff, and reactions and statement of position
on the subject.
8. The presiding officer requests a motion to close the public hearing and
states the time the hearing is closed.
9. The City Council may reserve the right to reopen a public hearing or
receive additional information.
10. The City Council may take action on the subject matter.
B. If the City Council decides to continue the hearing, the presiding officer, in
consultation with the City Manager and City Council, shall select and announce a
time and date for further deliberation and action.
No additional publication or notice requirements are needed if a hearing IS
continued to a later date.
SECTION X - COMMITTEE STRUCTURE
A. The existing Committees of the City Council and their regulatory provisions are
as follows:
1. Planning Advisory Commission: City Code 2-3-1 to 2-3-4.
2. Park Advisory Committee: City Council adopted Bylaws.
3. Lake Advisory Committee: City Council adopted Bylaws.
The Planning Commission has been established by statutory authority and the
structural composition and Commission rules are set forth in the City Code.
Annually the City Council shall appoint a City Councilmember to be a liaison to a
City board or commissions. No Councilmember shall serve as a liaison to the same
Board or Commission for more than one year. The City Council shall prepare
suggested bylaws for each Committee. At its first meeting of each year, the
committee shall adopt the suggested bylaws or recommend changes to the City
Council. The City Council must approve any requested or recommended change.
Amendments to a committee's bylaws may be proposed to the Council at any time
subsequent to their annual adoption. The City Council on its own initiative may
adopt changes to a Committee's bylaws.
B. Vacancies in the City Council's Committees shall be filled in the following manner:
1.
Notice of vacancy is made public and interested individuals may
be contacted and encouraged to consider the position.
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2. The City Manager and one City Councilmember who is the liaison to
the committee, together with the Committee Chair (unless the
appointment is the committee chair appointment or re-appointment)
shall interview all candidates and make a recommendation to the
full City Council. No person will sit on any committee charged with
the selection of the successor for that person.
3. The Councilmember who is liaison to the body shall present the
recommendation to the City Council and the Council may accept or
reject the recommendation. If they reject the recommendation, they
shall appoint someone else or decide to reopen the vacancy to the
public for new individuals.
C. The City Council may establish advisory Committees from time to time to study,
research, analyze and make recommendations on a particular issue or subject
matter. The Committees shall be established through one of four means: provision
in the Bylaws, motion, resolution or ordinance.
The Committees shall consist of as many members and perform such duties as
the City Council may require. Committees may only exercise those duties assigned
to them by the City Council (conduct investigations, make reports on facts,
interview individuals). The Committees may not make decisions delegated to the
City Council by statutory authority.
D. The Council may meet with each committee/commission annually m a
workshop to discuss goals and objectives, mutual concerns or questions and
other business as appropriate.
E. The Council may from time to time establish special Council committees. By
dividing their membership into several committees, a Council enables its members
to devote time to a specific issue. The Council appoints special committees to deal
with a single transaction or project. For example, the Council might appoint a
special committee to study the advisability of purchasing land for a new park. The
work of a special Council committee should be limited to special policy problems or
to certain public relations functions that are not the responsibility of
administrative personnel. Committees may exercise all duties which the Council
has legally assigned to them. They can make recommendations to the Council, but
not make decisions on behalf of the council. Committees are subject to the same
rules as the full Council under the Open Meeting Law. The Council's final
decision, not the committee's recommendation, binds the City.
SECTION XI - PROVISIONS
A. Such other rules that the City Council deems appropriate may be enacted. All
matters of procedure not specified herein shall be governed by the City Code, State
Statutes, or Federal Laws, whichever is applicable to the procedure in question.
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B. The rules herein may be suspended upon a 4/5 (00%) vote of the members for a
specific meeting only.
SECTION XII - REIMBURSEMENT FOR EXPENSES
A. The following regulations will govern all travel, mileage and meal reimbursement
expenses in the conduct of official Council business:
1. Reimbursement for meals and parking are intended to refund
actual costs incurred. A receipt is required for reimbursement for
each. No alcoholic beverage is eligible for reimbursement.
2. Reimbursement for travel, other than mileage are intended to
refund actual costs incurred. A receipt is required for
reimbursements for airfare, lodging and any applicable registration
fee. Reimbursements for taxis must be itemized as "from" and "to"
when possible.
3. Mileage reimbursements must be accompanied by an itemized
listing of the date, and the purpose for the trip. Mileage rate will
be consistent with the rate offered to City employees which is
established according to the Federal Standards.
4. Payment for any eligible reimbursable expenses shall be made
after approval by the City Council of the invoices which contains the
expenses itemized within.
Councilmembers attending seminars or conferences at City expense
are expected to provide the Council with a summary of the meeting.
SECTION XIII - CODE OF ETHICS AND CONDUCT
A. Declaration of Policy: The proper operation of democratic government requires that the
public has confidence in the integrity of its government. In recognition of this goal,
there is hereby established a Code of Ethics and Conduct for public officials. The
purpose of this Code is to establish ethical standards of conduct for all such officials by
setting forth those acts or actions that are incompatible with the best interests of the
City, and by directing disclosure by such officials of private, financial or other interest
in matters affecting the City. The provisions and purpose of this Code and such rules
and regulations as may be established are hereby declared to be in the best interests of
the City.
B. Ethics in Government: Minnesota Statutes, Chapter lOA, Ethics in Government, is
incorporated herein by reference. This policy shall be construed and interpreted in
consultation with the City Attorney according to Minnesota Statutes and case law.
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C. Personal Conflicts of Public Officials: Any public official who has a potential conflict of
interest, shall publicly disclose the conflict before taking part in any action, discussion
or vote pertaining to the matter. This provision shall not be interpreted to permit any
act otherwise prohibited by law.
D. Gifts and Favors: No public official shall accept any valuable gift, favor or thing of
value, regardless of amount whether in the form of money, service, loan, thing or
promise from any person which to the official's knowledge is concerned, directly or
indirectly in any manner whatsoever in business dealings with the City.
E. Use of Equipment and Facilities; No public official shall request or permit the
unauthorized use of City-owned vehicles, equipment, materials, property, labor or
services for personal convenience or profit.
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.
APPENDIX A - Types of Motions:
The following motions will be available for use by the members:
1. Main Motion - An act to bring substantive proposals before the City
Council for consideration and action. Mter the motion is stated and
seconded, the subject of the motion may be deliberated and voted upon.
Deliberation may take place by the Mayor, Council, Staff or the general
public as long as the procedures for citizen input are followed pursuant to
Section 7.B of these Bylaws.
2. Amend Main Motion - A main motion that is being deliberated and has
not been voted upon may be changed or modified by a motion, a second,
deliberation and a subsequent vote. The only motion that may be amended
is the main motion.
3. Postpone Definitelv Motion- A motion to put off consideration or'
discontinue discussion of any motion on the floor and that which
established a definite time for the motion to be reconsidered. A motion to
postpone definitely requires a second, deliberation and a subsequent vote.
4. Vote Immediatelv Motion (Previous Questions) - A motion to prevent or
stop deliberation on a pending motion and to bring the pending motion to an
immediate vote. A motion to the "Previous Question" requires a second
and a two-thirds majority vote to pass, however, no discussion is allowed
on the motion. Two votes are required when a Previous Question motion is
seconded. The first vote is to close the debate (requires two thirds
majority vote) and, if that passes, the second vote is then on the original
motion being deliberated prior to the Previous Question being called. If
the close the debate motion fails, then deliberation on the original motion
continues.
5. Substitute Motion: This is a motion which replaces the motion being
considered with another motion on the same subject. A motion to
substitute may be made for either a main motion or an amendment to a
main motion. A substitute motion requires a motion and second. The
Council then votes on the substitute motion and if that passes, the
original motion dies. If the substitute motion fails, the deliberation on the
original motion continues.
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6. Withdraw a Motion: Any member of the City Council who has made an
allowable motion has the authority to remove the motion from
consideration by the total body. If a member desires to remove a motion
that has been seconded, but not yet voted upon, the member who has
seconded the motion must consent to the request of the member to remove
the motion from consideration. If the motion has not been seconded, the
member may remove the motion from consideration by his/her own request.
17
'-.:0
7. Division of Motion - A motion that is composed of two or more independent
sections or ideas may be deliberated, considered and voted on separately.
Each section or idea that is to be voted on separately must be acted upon
through a separate motion, second, discussion and subsequent vote.
Any member of the City Council may request a motion to be divided into
two or more individual motions.
The presiding officer may rule on the eligibility of a motion which has been
requested to be divided into two or more individual motions.
8. Privileged Motion: These motions do not relate to pending business, but
have to do with special matters of immediate and overriding importance,
which without any debate, shall be allowed to interrupt the consideration
of anything else. These motions can be made at any time, even if
another motion is being considered at the time, and they must be settled
or voted upon immediately. Motions to adjourn the meeting or take a
recess cannot interrupt a speaker, while a motion on a question of privilege
or point of vote can interrupt a speaker.
Privileged motions include:
a) Point of Order- Whenever a member thinks that the rules of the
City Council are being violated, he/she can make a Point of Order.
Whenever a question of the order is called, the presiding officer
shall make a ruling on whether the City Council rules have been
violated. If a Point of Order is to be raised, it must be raised
promptly at the time the violation occurs. This procedure does not
require a second, is not debatable and can be used to interrupt a
speaker.
b) Appeal Decision of Chair: The presiding officer will be called on
to rule on questions of City Council procedure as set forth in these
Bylaws. The decisions of the presiding officer may be appealed by
the City Council. A statement of appeal constitutes a motion which,
in turn, requires a second and the opportunity for discussion.
c) Motion to Reconsider: A motion to reconsider any action taken by
the Council may be made at the meeting at which such action was
taken. Such motion must be made by one of the prevailing side, but
may be seconded by any member and may be made at any time and
have precedence over all other motions or while a member has the
floor; it shall be debatable. A motion for reconsideration requires only
a majority vote regardless of the vote necessary to adopt the motion
reconsidered. Nothing herein shall be construed to prevent any
member of the Council from making or remaking the same or any
other motion at a subsequent meeting of the Council.
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~>
LIST OF BYLAW HOLDERS
Mayor and all Councilmembers...................................................................................... 5
Planning Commission Members....................,................................................................ 5
City Manager................................................................................................................... 1
Assistant City Manager.................................................................................................. 1
All Department Heads ................................................................................................... 6
City Attorney................................................................................................................... 1
Executive Secretary........................................................................................................ 1
Council Chambers Copy.................................................................................................. 1
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