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Home My WebLink AboutFebruary 22, 1999 PRIOR LAKE CITY COUNCIL WORK SESSION Monday, February 22,1999 6:30 p.m. (or at the conclusion of the Joint City Councill Planning Commission Meeting on the Ring Road) Maintenance Center (1) Inspection of Equipment to be Disposed of (30 minutes) (2) Road Issues: (90 minutes) * TH 13 I ntersection Priorities and Costs . Commerce/Boudin . 1 50th . CSAH 23 . Trail from CSAH 42 to CSAH 12 . Rutgers/Harbor/Commerce Connection * CSAH 21 Street Lighting (3) Adjourn 16200 ~e~OOG\ve. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 0) MEMO TO: FROM: RE: DATE: MAYOR AND COUNCILMEMBERS BRET WOODSON, ASSISTANT CITY MANAGER BACKGROUND OF REVOLVING EQUIPMENT FUND AND MATRIX JANUARY 28, 1999 In May of 1997, the City Council passed Resolution 97-41 authorizing the establishment of a Revolving Equipment fund. This fund would be used to replace existing equipment and planned new equipment additions exceeding $5,000 over the next 12 years. These items are contained in the Equipment Matrix and are identified by year and projected amount. The following information was included in the staff report for the City Council Meeting in May of 1997. The information outlined a number of advantages for moving to a revolving equipment fund which in turn would result in property tax savings. These are indicated as follows: Advantages: . Establishment of regular replacement schudule . Equipment maintenance service costs are reduced . Increased operational efficiencies as a result of newer technological improvements . Equipment reliability is increased which decreases downtime . Operational safety is increased . Elimination of interest dollars spent on equipment certificate financing . Trade-in values are realized which reduces net purchase costs . Positive community image Tax Payer Savings: . Interest dollars savings in excess of$100,000.00 (based on today's interest rates) . Annual budget decrease will reduce yearly tax levy by approximately $20,000.00 as such equipment expenditures will be funded by the Revolving Equipment Fund . Reduced maintenance expenditure categories within the operating budget thus reducing the impact upon property taxes. . Liability exposure is reduced by operational equipment that is in good shape. Less likelihood of an incident occuring that could result in a property tax levy to pay for court ordered punitive damages. Also attached to this memo is a listing of the vehicles / equipment scheduled to be replaced in 1999 and a complete listing of our current vehicle list. City staff will be able to follow-up with specific city council questions during the inspection on Monday evening. 1620QREagl~l(Gmek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1999 VEHICLES/EQUIPMENT SCHEDULED TO BE REPLACED AMOUNT IN EST. COST EXPECTED DEPT. WHAT YEAR MATRIX FOR NEW TRADE-IN REPLACEMENT RATIONALE FIRE DEPT. FORD TANKER 1978 $80,000 $95,000 + tax $5,000 21 years old. No Air brakes. Tank frame needs replacement. Auto-transmission. PARKS DEPT. 72" MOWER 1988 $20,680 $19,832 + tax $2,750 11 years old w/high hours - 4,430 hrs 72" MOWER 1988 $20,680 $21,334 + tax $3,150 11 years old w/high hours - 3,540 hrs 4X4 3/4 TON W/PLOW 1988 $31,350 $27 ,579 + tax $1,000 High mileage - 100,400 mi. Unsafe frame - 2 Dump, & p~ would be to costly to repair. $17,550 + tax 4X4 1 TON DUMP W/PLOW 1988 $27,579 + tax $500 High mileage - 105,000 mi. Unsafe frame - $41,360 would be to costly to repair. JACOBSON SLIT SEEDER 1989 $7,150 $7,150 + tax $250 No longer meets needs of dept. Reliable seeder is needed for upcoming projects. WOOD CHIPPER 1989 $18,150 $21,700 + tax No Offer Yet Not large enough. No curb side chute. Needs repair. 10 year old. 1/2 TON PICK-UP 1996 $22,000 $12,818 + tax No Trade Lease agreement terminates. 13,500 miles PUBLIC WORKS INTL. DUMP WITH PLOW 1988 $94,600 $90,000 + tax $18,000 11 years old. Estimated $40,000 just to replace box/plow. BOBCAT 1991 $19,800 $21,000 + tax $10,000 8 years old. No high flow hydraulics for needed attachments. Not reliable. POLICE 2 - SQUAD CARS 1997 n/a $20,850 each n/a One of the 1997's has over 100,000 miles (the 1997 squads will be used and the other has had many maintenance by other city departments & problems and can no longer effectively the two 1992 caprices will be operate as police vehicle. sold.) N:\BRET\VECHICL.DOC Vehicle Insurance Schedule City of Prior Lake (January I, 1999) q#k#R#mtiPiij!Hi#t.M>>ti:iVNj#M@~(\#(t#t@(} 1992 Chevrolet Caprice 1993 Chevrolet Caprice 1994 Chevrolet 5. 6. 7. 8. 1991 Chevrolet S-]O ] 996 Ford Crown Victoria 1996 Chevrolet Caprice 1999 Chevrolet Suburban 10. 1984 International II. 1986 Chevrolet 4x4 ('I.T) 12. 1988 International ] 3. 1988 1nternational 14. 1988 Ford 4x4 ('I. T) 15. 1989 Chevrolet 4x4 (IT) 16. 1991 Elgin Sweeper 17. 1992 Chevrolet Caprice 18. 1992 International 19. 1994 Ford F350 20. 1994 Ford Jet/Vac 21. 1997 Ford F250 4x4 23. 1984 Chevrolet 4x4 (I T) 24. 1988 Chevrolet 4x4 ('I.T) 25. ] 988 Chevrolet 4x4 (~T) 26. 1991 Chevrolet 4x4 (~T) 27. 1991 Chevrolet 4x4 (1 T) 28. 1991 Ford L8000 Tanker 29. 1996 Ford L8000 30. 1999 Ford F350 4x4 (1 T) 31. 1999 Ford F350 4x4 (1 T) 32. 1996 Chevrolet C]500 34. 1977 Dodge 4x4 (I T) 35. ] 978 Ford Tank Truck 36. 1983 Chevrolet K-30 4x4 37. 1985 American LaFrance 75' Aerial 38. 1993 Peterbilt Pumper Fire Truck 39. 1993 Peterbilt Rescue Fire Truck 40. 1993 Chevrolet Caprice 41 . 1996 Peterbilt Pumper Fire Truck 42. 1996 Chevrolet 44. 1992 Chevrolet Eurosport 45. ] 992 Ford Ranger 46. 1993 Chevrolet Caprice 47. 1993 Chevrolet S-I 0 48. 1994 Chevrolet Caprice 49. 1996 Ford Crown Victoria 50. 1996 Ford Crown Victoria 51 . 1996 Sport Jeep 52. 1997 Ford Crown Victoria 53. 1997 Ford Crown Victoria 54. ] 998 Ford Crown Victoria 55. 1998 Ford Crown Victoria H,\INS URANC\ VEHICLE2. DOC I G 1 BL5377NR139687 IGIBL5374PR129668 IGIBL52P3RRI86142 Insp1157-918 Insp/l72-207 10,000.00 13,889.00 I GCCS 19Z8M2244262 2FALP71 W9TXI45943 I G I BL52P3TRI40608 I GNFK16R6XJ351846 Eng1155-256 Eng/173-412 Eng/l77-014 5 12,160.00 19,012.00 16,627.00 I HTLDTVN2EHA66636 P.Wks./107-792 20,000.00 I GCGK24M5GF346697 P.Wks./167-135 7,500.00 I HTLDTVNJH554258 P.Wks./145-477 29,000.00 1 HTLDVN7 JH554259 P.Wks./145-476 29,000.00 1 FTHF26H8JP A3 7851 P.Wks./145-478 13,400.00 I GBJV34KOKJ!15928 P.Wks./147-486 13,800.00 ]02908 P.Wks./m --- 71,900.00 1 G 1 BL5373NRI38603 P.Wks./167-144 10,000.00 IHTGBNZR7NH401516 P.Wks./155-26] 38,670.00 2FDKF38KORCA55984 P.Wks./] 64-651 17,963.00 I FDZY82ESRV A37676 P.Wks./170-054 165,000.00 I FTHX26HSVEB66533 P.Wks./173-413 1 GCHK34M2EJ169434 Park/1 07 -788 8,000.00. 2GCFK.24K9J!105072 Parkl145-453 13,300.00 2GCFK24K7J\ 115020 Parkl172-204 14,100.00 IGCGK24K3ME125809 Park/155-255 15,890.00 1 GBJK34KOME] 48836 Park/I 55-254 15,980.00 1FDYK82A3MV A35699 Parkl155-271 54,000.00 I FDYK82E4TV A 18928 Parkl168-1 ] 0 52,000.00 1 FTSF31 F3XEC26476 Parkl179-187 27 ,056.00 1 FTSF31 FXXEC I 0484 Park1l79-186 27 ,056.00 I GCEC] 4M7TE246454 Park1l73-414 lease W24BE75180239 Firel--- m 250.00 F80FVBB0843 F i rei .-- --- 12,500.00 I GCHK34M7DJ! 03024 Fire/870-040 10,000.00 IAFABI186FIAI8163 Firel--- --- 220,000.00 1 XPBHA8X I PD332698 F i rei m --- 244,000.00 1XPBH78XXPD332699 Firel--- --- 218,000.00 IG1 BL5376PRI30188 F i rei --- --- 13,889.00 I XPGHA8X7TN412503 Firel--- m 204,085.00 1GIBL52XTRI40637 F i rei --- m 2G 1 WN54TON9286337 Police/577 -GOU 10,000.00 IFTCR10U5NUA67382 Policel--- --- 3,800.00 IGIBL5377PR129647 Police/324-JGN 13,889.00 IGNDT13WOP2149416 Police/543-HF J 13,400.00 1G1BL527RR187262 Police/294-MYZ 14,479.00 2FALP71 W6TX146001 Police/229-MPH 19,287.00 2FALP71 W7TX]45942 Policel--- --- 19,012.00 1 J4F.J6859TL206088 Policel--- --- 20,000.00 2FALP71W4VX179422 Police/m .-- 19,791.00 2FALP71 W6VXI79423 Policel--- --- ] 9,791.00 2FAFP71 W6WX152947 Policel--- --- 20,399.00 2FAFP71 W8WXI52948 Police/n- --- 20,399.00 (j.) MEMORANDUM January 29, 1999 TO: FROM: Frank Boyles, City Manager Greg Ilkka, Public Works Director/City Engineer ~~ SUBJ: FEBRUARY 1, 1999 CITY COUNCIL WORKSESSION TH 13 INTERSECTIONS Enclosed is an outline of the information we will cover with the City Council at the Monday worksession. I will have additional information with details on accident history, costs, diagrams, etc. for handout at the worksession. One of the issues we originally sought to resolve through this process was to have the Council provide direction on what the priority for the City should be, specifically as it relates to applying to MnDOT for Municipal Agreement Funding to assist in any of these projects. With that in mind, we did not evaluate the Main Ave/CSAH 44 - TH 13 intersection. That intersection is already signalized and channelized and would not be a high priority for MnDOT funding. The problems with that intersection are related to the geometries of Main Avenue and Ridgemont and are completely within the City's discretion to address at any time. MnDOT funding would not be available to address these issues. Further, with the ongoing negotiations regarding the acquisition of the Kop farm for Lakefront Park development and the Downtown Redevelopment process underway, we felt it was prudent to evaluate these issues in the context of the results of those two ongoing processes. Representatives of WSB & Associates, Inc. will also be at the worksession. They prepared the report for the Commerce/Boudin area and assisted us in evaluating the 150th intersection. 162~~eG~9id2.p~Cior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 1 L.l CITY OF PRIOR LAKE TH 13 Intersections ~ CSAH 42 Area Frontage Roads ~ 150th Street ~ CSAH 23 Area 2 L.l CITY OF PRIOR LAKE TH 13 Intersections . MnDOT Muncipal Agreement Program . TH 13 Long Term Access and Development Plan . Concept . Local Requirements - Right of Way - Engineering . T1melines 3 L.l CSAH 42 AREA FRONTAGE ROADS . Commerce Ave / Boudin Street . Alternatives . Issues . Costs/State Participation . Rutgers / Commerce . Alternatives . Issues . Costs/County Participation? . Rutgers / Harbor . Alternatives . Issues . Costs/County Participation? . Recommendations 4 L.l150th Street . Issues . Safety . GeometricslMnDOT Approval . Savage . Review Alternates . TH 13 Widen / Channelize . Re-Align 150th . Signal Not Currently Justified . Review Costs/Participation . Right of Way . Construction . Recommendations 5 0 CSAH 23 AREA . Re-align CSAH 23 . Review of Alternates . Associated Work . Widen Five Hawks . Signal System . ConslfuctTowerSt . Construct 170th St . MnDOT Requirements . Close Creekside Circle Median . Eliminate Lutheran Church Drive . Close 170th Median 6 0 CSAH 23 AREA CONTINUED . Review of Costs . Right of Way - NAPA Property - Lutheran Church - Schweich Property . Construction - CSAH 23 - Five Hawks - 170th / Toronto - Signal System - Median Closures - Old Roadway Obliteration 7 0 CSAH 23 AREA CONTINUED . Cost Participation . City . County . MnDOT 8 0 MISCELLANEOUS . TH 13 Trail . CSAH 42 - CSAH 12 . Issues - Right of Way - Grading . Estimate of Cost . Street (Trail?) Lighting . CSAH 21 . Main Avenue