HomeMy WebLinkAbout8A - Payment to Scott County for City Project 95-06
CITY COUNCIL AGENDA REPORT
SUBJECT:
MARCH 1, 1999
8A
GREG ILKKA, PUBLIC WORKS DIRECTOR/CITY
ENGINEER
CONSIDER APPROVAL OF FINAL PAYMENT TO SCOTT
COUNTY FOR CITY PROJECT 95-06 CSAH 44 AND
ASSOCIATED IMPROVEMENTS
DATE:
AGENDA #:
PREPARED BY:
DISCUSSION:
HISTORY
On June 19, 1995, the City Council approved plans and
specifications and a Cooperative Agreement for construction of
CSAH 44 (160th St. S.E.) to a four lane urban design roadway.
Included with the County's project was City Project 95-06 which
provided minor water and sanitary sewer work.
The Cooperative Agreement provided that the County was
responsible for all contract administration and construction
observation and that adjustments to the contract such as increased
quantities, supplemental agreements, change orders, or work
orders, if made would be paid together with the final payment.
CURRENT CIRCUMSTANCES
The county has finalized the contract and all the adiministrative
requirements and has submitted a final bill requesting final
payment.
ISSUES
During the course of construction the County approved four
supplemental agreements and one work order. Of these, City
participation was involved in three supplemental agreements and
the work order.
Supplemental Aggreement #1 provided reViSions to the traffic
signal system at Fish Point Road and CSAH 44 to provide for
162~iIDCreek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
pedestrian actuated controls. The City's cost for this work totaled
$1,063.10.
Supplemental Agreement #2 addressed lowering existing
watermain along CSAH 44 when it was discovered to b~ too
shallow for the reconstructed roadway. The City's cost for this
work totaled $11,934.67.
Supplemental Agreement #3 addressed poor subgrade within the
road right of way and was no cost to the City.
Supplemental Agreement #4 addressed storm water retention
issues that came about due to the construction of a residence near a
stormwater pond designed for the project. The home was
constructed between the time the project was designed and
ultimately constructed. The development was designed to
accomodate a lookout basement on the site but a walkout was
constructed. The nearby stormwater retention pond had to be
enlarged to accomodate the design storm without threatening the
walkout basement. The City's share of this work totaled
$17,452.75.
The work order directed the Contractor to provide a "jacked"
utility crossing underneath the roadway. This utility crossing was a
part of the original contract but was mistakenly left out by the
contractor during construction. Although the County was
responsible for all contract administration and construction
observation, they required the City to participate in one-third of the
increased cost for "jacking" the crossing. Total cost of this work
was $17,803.56, the city's share is $5,934.52.
Total cost to the City for supplemental agreements and work order
is $36,385.04.
Included in the Cooperative Agreement is 8% Preliminary
Engineering, 5% Construction Engineering for the roadway
improvements, and 5% Construction Engineering for the city
utility improvements.
The Cooperative Agreement estimated the City's share of the cost
at $500,000, but the final cost would be based on final contract
quantities. Based on the bids, the contract was awarded with the
City of Prior Lake's share at $496,994.07. On November 20,
1995, Council approved payment of 90% of the contract amount,
$447,294.66, in accordance with the Cooperative Agreement.
CSAH44FP.DOC
FISCAL IMPACT:
AL TERNA TIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
CSAH44FP.DOC
Based on the final contract quantities, supplemental agreements,
and the work order, the City's share is $529,820.94, a difference of
$32,826.87. The final payment amount is determined as follows:
$529,820.94 (final contract amount) minus $447,294.66 (previous
payment) equals $82,526.28.
Approval of the final payment authorizes payment from the
construction fund as contemplated when the project was approved.
The final contract amount of $529,820.94 is 6.6% more than the
original contract amount due to the supplemental agreements and
work order.
The alternatives are as follows:
1. Approval of final payment to Scott County in the amount of
$82,526.28 for the cooperative agreement for construction of
City Project 95-06, CSAH 44 and associated improvements
2. Table this item for a specific reason.
A motion and second approving final payment to approve final
payment to Scott County in the amount of $82,526.28 for the
cooperative agreement for construction of City Project 95-06,
CSAH 44 and associated improvements