HomeMy WebLinkAbout5O - Feasibility Report for City Project #08-011
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
CITY COUNCIL AGENDA REPORT
JULY 16,2007
50
LARRY POPPLER, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR THE 2008 RECONSTRUCTION
IMPROVEMENT PROJECT, CITY PROJECT #08-011
Introduction
The purpose of this agenda item is to initiate the process for local
improvements set forth in the 2008 portion of the 2008-2013 Capital
Improvement Program in accordance with Minnesota Statutes (M.S.), Chapter
429.
History
The City uses the Five Year Capital Improvement Program and a Pavement
Management Program to plan its infrastructure improvements and the
financing for capital improvements. The proposed 2008 street reconstruction
program includes street and utility improvements to the Brooksville Hills
neighborhood.
The M.S. Chapter 429 process applies to all projects that will be financed in
whole or part through special assessments or bond proceeds. The first step in
the process is for the Council to order the preparation of a Feasibility Report
for the improvement projects.
The Feasibility Report will address street reconstruction in the Brooksville Hills
neighborhood. In particular for the following streets: Brooks Circle, Filmore
Avenue, and Itasca Avenue south of Summer Street. In 2009, the CIP shows
street reconstruction for the remainder of the Brooksville Hills neighborhood
including: Mandan Avenue, Franklin Circle, Robinson Circle, Summer Street
and Itasca Avenue from Summer Street to Crossandra Street. A separate
Feasibility Report will be prepared for the 2009 Reconstruction Project.
Current Circumstances
This project is in the 2008 Capital Improvement Program. The project requires
special assessments and financing through bond proceeds, and therefore
requires the City to follow the requirements of M.S. Chapter 429.
The City is required to assess a minimum of 20% of the cost of a public
improvement project completed through the Chapter 429 process and financed
through G.O. bonds. The City will meet the minimum assessment
requirement. The Feasibility Report will determine the estimated costs of the
improvements and identify methods of financing. This 2008 project is
expected to involve 40% assessments for all benefited parcels.
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Phone 952.447.9800 / Fax 952.447.4245
The preparation of the Feasibility Report is only the first step in the public
improvement process. Following receipt of the Feasibility Report, the Council
can schedule a Public Hearing to move forward. Following the Public Hearing,
the Council may consider authorizing the preparation of plans and
specifications. Once completed, the City Council would be asked to approve
the plans and specifications, and authorize advertisement for bids and finally
award a contract. The City is not committed to doing the project at any of the
steps outlined above prior to awarding the contract. The following schedule
outlines an approach to complete the 2008 project.
Jul 2007
Jul 2007
Nov. 2007
Nov. 2007
Dec. 2007
Feb. 2008
Mar. 2008
A ril 2008
Ma 2008
Ma 2008
Sept. 2008
Se t. 2008
Oct. 2008
Preparation of the Feasibility Report by City Staff will require surveying, Sewer
televising, and Soil borings. The costs for these items will be drawn from a
construction fund account specifically for this project. Staff will solicit quotes
for these services to be reviewed and approved by the City Council.
FINANCIAL
IMPACT:
There are three alternatives for the City Council to consider:
1. Approve a resolution ordering preparation of a Feasibility Report for
Street reconstruction for Brooks Circle, Filmore Avenue, and Itasca
Avenue south of Summer Street.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future
ALTERNATIVES:
RECOMMENDED
MOTION:
Staff recommends alternative #1.
Frank Boyles, .
A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT
FOR THE 2008 RECONSTRUCTION IMPROVEMENT PROJECT
CITY PROJECT #08-011
Motion By:
Second By:
WHEREAS, it is proposed to construct improvements for Brooks Circle, Filmore Avenue, and Itasca
Avenue (south of Summer Street), including the construction of storm sewer, sanitary
sewer and watermain repairs, aggregate base, concrete curb and gutter, bituminous
surfacing, street lights, and appurtenant work; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429,
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the City Engineer for study and that the City
Engineer is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvements are necessary, cost-effective and
feasible and as to whether they should best be made as proposed or in connection with other
improvements, and the estimated costs for the improvements as recommended.
3. The City Engineer is directed to solicit quotes for surveying, televising, and soil borings for the
project.
PASSED AND ADOPTED THIS 16TH DAY OF JULY 2007.
Hauaen Hauaen
Erickson Erickson
HedberQ Hedbera
leMair leMair
Millar Millar
YES
NO
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245