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Home My WebLink About8B - 1999 First Quarter City Council Directives Status Report .^-.-.,.,-.....--.- CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: SUBJECT: APRIL 5, 1999 8B BRET WOODSON, ASSISTANT CITY MANAGER 1999 FIRST QUARTER CITY COUNCIL DIRECTIVES STATUS REPORT DISCUSSION: Current Circumstances The purpose of this agenda item is to review the status of various directives the City Council has made to the staff to accomplish certain work during the first quarter of 1999. In an effort to assure that Council concerns are addressed, the staff maintains a list of "Directives". The directives are organized on an annual basis. As of this point in 1999, the City Council has referred 18 directives to the staff for completion. Of those, a total of 13 are complete, and 5 are either ongoing or underway. For those that are incomplete, we have provided an estimated date of completion. In addition, there are 5 directives remaining from 1998 and 1 from 1997 that are currently underway. Issues: If the Council has questions on the staff interpretation of a directive or its present status, the April 5 meeting would be an appropriate time for such a discussion. ALTERNATIVES: 1. Approve the First Quarter 1999 Directives as presented. 2. Amend Directives as desired and adopt amended Directives. RECOMMENDATION: Alternative 1. ACTION REQUIRED: Motion and Second to prove the Directive list status report as presented. REVIEWED BY: 16200 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER CC Directive Department Responsible Meeting Number Date 8/18/97 1/5/98 3/16/98 7/20/98 97-36 98-02 98-27 98-57 8/3/98 98-63 11/2/98 98-72 11/2/98 98- 73 1/4/99 1/4/99 1/4/99 99DIR.DOC 99-01 99-02 99-03 Planning/Public Works All Administration Annexation Task Force Lake Advisory Committee Engineering Engineering Engineering/Planning Administration City Attorney/Park & Rec 1999 CITY COUNCIL DIRECTIVES revised 3/31/99 Goalfor Directive Completion Nov. '99 4/15/99 June '99 Jan. 2000 12/7 /98 Dec. '99 1/15 & 1/16 Workshop 1 st Work Session in January Entire Ring road section being examined pursuant to City Council Direction. Develop Return for Investment evaluation on purchases, incorporate into agenda report. Pete Schenck would like to help develop a Web site and Internet options with staff. Include cost analysis and what City intends to gain. Review Spring Lake Township Annexation Report and make recommendations to the City Council. Using additional study with DNR and other resources, complete a comprehensive lake management study, with a consensus building approach, and return to City Council within 6 months with a report. Address concerns raised by the city council with regards to the 1999 Improvement Project - Centennial Street width and specifications. Continue to work with the Cates Street residents to come to agreement on the channel stabilization project. Prepare report and recommendations on CR42 Corridor Study. Annually have City Council personally view all equipment to be replaced to reduce the amount of discussion needed on this topic at Council meetings. (Consider hour meters on each piece of equipment) Explore signage for accesses (2 DNR and 3 City). Access only should have signs with proper language for warning about thin ice. DNR access should address surface water ordinance requirements and thin ice. Current Sta.tus :it\::l)QJ8f; ii!i:II.II_lr~i!!\ii 1i1l1\1.. a;11111 :?:/DONE&i:/t 'i'lwIli CC Meeting Date 1/4/99 1/19/99 1/19/99 1/19/99 1/19/99 2/1199 2/16/99 2/16/99 2/16/99 2/16/99 99D1R.OOC Directive Department Responsible Number 99-04 99-05 99-06 99-07 99-08 99-09 99-10 99-11 99-12 99-13 Administration Administration Planning Engineering Planning Administration Planning Engineering Engineering Planning 1999 CITY COUNCIL DIRECTIVES revised 3/31/99 Goal for Directive Completion 1/15 & 1/16 Dec. '99 2/16/99 2/5/99 3/15/99 In conjunction w/ Directive #98-63 5/3/99 Contact DNR for permission. Arrange for facilitation of City Council Workshop Work with County to offer a primer in the operation of City and County government for elected officials. Schedule a joint work session to the City Council and Planning Commission to discuss the pros and cons of the proposed ring road and achieve a consensus on the matter. Prepare a resolution with non-precedent setting findings of fact authorizing the reimbursement to the developer of Maple Hill Second Addition to be considered on an upcoming consent agenda. Review administrative procedures of Tree Preservation ordinance as they relate to single lots to determine if steps can be taken to make it more customer-friendly by considering alternate enforcement steps. City Manager authorized to work with interested Councilmembers to make an appointment to serve on the Metropolitan Council Nominating Committee. Staff directed to research options for addressing issues in the Tree Preservation ordinance concerning initial survey and deposits, and the requirements for returning that deposit with respect to individual property owners development of individual lots. Staff directed to compile/complete collection of data necessary for completing the Comprehensive Lake Management Plan and to submit the data to a consultant for analysis not to exceed $10,000. Staff directed to apply for DNR funding in connection with preparation of the Lake Management Plan. Staff directed to research floodplain ordinance with respect to re-building or re-modeling existing structures ...... 2 CllrrentStatll.s ........................ ......................... ........................ ........................ .... .. ............. ............ ....... .................... . . . . . . . . . . . . . . . . . . . . . ..'................ . .................... ................... . .................... . ............... '.... ...............'... . :::::::::::::t::~'tt!\nfi;t:i:i.:~;:~:f.::::::::::::: .:::::::::::.0tlM~ili!I!!i!:I!::!::: CC Meeting Date Directive Department Responsible Number 2/16/99 99-14 3/15/99 99-15 3/15/99 99-16 3/15/99 3/15/99 99D1R.DOC 99-17 99-18 Maintenance Engineering Police Administration Administration 1999 CITY COUNCIL DIRECTIVES revised 3/31/99 Goal for Directive Completion 2/17/99 & 10/99 May '99 Dec. '99 so that the restrictions imposed aren't punitive to existing structures. Staff directed to plow the remainder of the Northwood road sidewalk for the remaining winter season and to consider including the sidewalk in the Winter Maintenance policy the next time it is updated. Arrange additional frontage road / CSAH42 and Commerce/Boudin neighborhood meetings - one at noon for business persons and another during the evening for residents. Prepare an amendment to the temporary on-sale ordinance provisions which would allow Lakefront Days to be conducted at Hidden Oaks High School this year since neither City Hall or Lakefront Park are available. Investigate the possibility of providing lighting to entry monuments and report to the City Council. Review the actual method of metering to be used for South Shore Drive water and sewer extension and determine whether a contract addendum should be recommended to the City Council. 3 Current Status .....~6111~~~1;1:.~6..... f%:':(f9*~ijni~(::( I)r909~g!}!ir9. .I:::.:!~:~~~:.~y,!~~... ..:.::w4Wij~~~p){.. ......................................-.... ....................................'..... ................................:......... ................................... ,,~ i' It.