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HomeMy WebLinkAboutAgenda & Minutes EDA MEETING 5:30 - 7:00 p.m. 7:00 PM FORUM REGULAR COUNCIL MEETING AGENDA Date: April 19, 1999 1) CALL TO ORDER and PLEDGE OF ALLEGIANCE: ......................... 7:30 p.m. 2) APPROVAL OF AGENDA: 3) CONSIDER APPROVAL OF APRIL 5,1999 MINUTES: 4) CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non-controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report C. Consider Approval of Building Permit Report. D. Consider Approval of Animal Warden Monthly Report E. Consider Approval of Fire Call Report for March and for January through March. F. Consider Approval of Preliminary 1999 First Quarter Investment Report. G. Consider Approval of 1999 First Quarter Budget Report and Overview. H. Consider Approval of a Temporary 3.2 Non-Intoxicating Malt Liquor License for Prior Lake Jays/Mudcats Baseball Season. I. Consider Approval of Temporary 3.2 Non-Intoxicating Liquor License for the Church of St. Michael AprilFest. J. Consider Approval of Waiver of Outdoor Concert Permit Fees and Clean Up Deposit for Church of St. Michael AprilFest. K. Consider Approval of Request to Declare Equipment Surplus to City Needs and Authorize Disposal of Same. 5) ITEMS REMOVED FROM CONSENT AGENDA: 6) PRESENTATIONS: 7) PUBLIC HEARINGS: 8) OLD BUSINESS: A. Consider Approval of Resolution 99-XX Approving the Developer's Contract with Hillcrest Homes for Red Oaks Lots 40, 41 and 42 (City Project No. 98-39). B. Consider Approval of Resolution 99-XX Approving Final Plat and Development Contract for Northwood Oaks Estates First Addition and Resolution 99-XX Approving the Staging Plan for the Northwood Oaks Estates Development. C. Consider Approval of Resolution 99-XX Nullifying the Bluff Indemnification Agreements for Specific Properties. 1620QoEagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 A~ EQUAL OPPORTUNITY E~lPLOYER 9) NEW BUSINESS: A. Consider Approval of Three Bond Redemption Resolutions: . Resolution 99-XX Calling for the Redemption of the Outstanding General Obligation Park Bonds of 1973. . Resolution 99-XX Calling for the Redemption of the Outstanding General Obligation Refunding Park Bonds of 1977. . Resolution 99-XX Calling for the Redemption of the Outstanding General Obligation Improvement Bonds of 1988. B. Consider Approval of Resolution 99-XX Authorizing the Preparation of Plans and Specifications for the Purchase of Carpeting and the Installation and Purchase of Wood Flooring and Millwork, and Authorizing the Purchase of Mirrors, Security System, Phones, Signs, Landscaping, Dance Barre, General Furniture and Miscellaneous Items for the Library/Resource Center. C. Consider Approval of Resolution 99-XX Approving the Lakefront Park Budget and Authorizing Expenditures for the Project. D. Consider Approval of Resolution 99-XX Approving Plans and Specifications and Authorizing Advertisement for Bids for Street Reconstruction for Candy Cove/Lakeside Manor Additions (City Project 99-11), Centennial Street (City Project 99-12) and Lift Station Renovations (City Project 99-02). E. Consider Approval of Resolution 99-XX Authorizing Expenditure of Contingency Funds for Signage on Various Roadways Identifying Routes to Prior Lake. F. Consider Approval of Resolution 99-XX Ratifying Labor Agreement between the City of Prior Lake and Law Enforcement Labor Services, Inc. (LELS) Representing Patrol Officers and Detectives for 1999. 10) OTHER BUSINESS: 11) ANNOUNCEMENTS/CORRESPONDENCE 12) ADJOURNMENT 0419.DOC REGULAR COUNCIL MEETING MINUTES Date: April 5, 1999 (7:30pm) CALL TO ORDER and PLEDGE OF ALLEGIANCE: Present were: Mayor Mader, Councilmembers Kedrowski, Petersen, Wuellner and Schenck, City Manager Boyles, City Attorney Pace, Assistant City Manager Woodson, Planning Director Rye, City Engineer Ilkka, Parks and Rec. Director Hokeness, and Recording Secretary Meyer. APPROVAL OF AGENDA: MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE THE AGENDA. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck, the motion carried. CONSIDER APPROVAL OF MARCH 15. 1999 MEETING MINUTES: PACE: Suggested adding the following language to page 6, paragraph 6, second sentence, .....in reSDonse to additional questions bv WSB., Attorney Pace suggested..... MOTION BY KEDROWSKI, SECOND BY PETERSEN TO APPROVE THE MINUTES OF THE MARCH 15, 1999 MEETING, AS AMENDED. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner, Schenck, the motion carried. CONSENT AGENDA: A) Consider Approval of Invoices to be Paid. B) Consider Authorizing the Mayor and City Manager to Execute a Settlement Agreement between the City of Prior Lake and St. Michael's Church with respect to special assessments, and Approving Application for Abatement. C) Consider Approval Massage Therapy License for Sister Shirley Mueller, O.S.F. City Manager BOYLES reviewed the Consent Agenda items. MOTION BY SCHENCK, SECOND BY KEDROWSKI TO APPROVE CONSENT AGENDA. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner, Schenck, the motion carried. ITEMS REMOVED FROM CONSENT AGENDA: None. PRESENTATIONS: None. PUBLIC HEARINGS: None. OLD BUSINESS: Consider Approval of Ordinance 99-XX Amending Prior Lake City Code Sections 3-1-3 and 3-1-6 with Respect to Temporary Liquor Licenses on Church and School Properties. 16200 Eagle Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Council Meeting Minutes April 5. 1999 MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO APPROVE ORDINANCE 99-XX AMENDING PRIOR LAKE CITY CODE SECTION 3-1-6 REGARDING THE GROUNDS FOR DENIAL OF LIQUOR LICENSES IN CERTAIN CIRCUMSTANCES. City Manager BOYLES indicated that a revised ordinance had been handed out, reviewed the background of the ordinance amendment, and the intent of the amendment with respect to issuing temporary on-sale licenses on school property. KEDROWSKI: Questioned how the amendment would affect Lakefront Days, and if the City will support the closing of Fish Point Road. BOYLES: Clarified that the amendment would allow Fish Point Road to be used if the school grants written consent. The ordinance would give the City the option to allow it. Also advised that if the Chamber chose the Fish Point Road option, the City would have to consider only partial closure of the street in order to allow access in and out for emergency vehicles. KEDROWSKI: Asked if this ordinance is the only option to allow the event on school grounds. BOYLES: Confirmed that that is correct. The intent is that Lakefront Park will host the entire event in the future. PACE: Added that the exception provision is not mandatory and indicates that "the Council may" and does provide the Council discretion to deny. MADER: Questioned if we are creating an amendment for one year to accommodate the unique situation of the construction at Lakefront Park, and if it wouldn't be better to grant an exception for one year and have our ordinance address the long-term. BOYLES: Provided that the Lakefront Park issue is short-term, but the Church property issue is far more permanent. This ordinance addresses that issue. PACE: Clarified that the Council can't make exemptions without amending the ordinance unless the power is specifically provided. VOTE: Aye by Mader, Kedrowski, Petersen, Wuellner and Schenck, the motion carried. Consider Approval of 1999 First Quarter City Council Directives Status Report. BOYLES: Reviewed the item in connection with the staff report. WUELLNER: Questioned if directive no. 5 isn't a plan rather than a study, and suggested that the goal for completing the Comprehensive Lake Management Plan is much farther out. BOYLES: Confirmed that it is a Lake Management Plan rather than a study and that the timeline change is appropriate. Also advised that the original directive really reflects the Council's intent prior to knowing what the scope of the project would be. The reference to a report within six months can now come out, but was initially intended to provide a parameter for the Lake Advisory 040599.DOC 2 Council Meeting Minutes April 5. 1999 Committee. Knowing the scope of the Plan now, the target date for its implementation may be into 2001. WUELLNER: Questioned what the actual timeline is for the Centennial Street directive. ILKKA: Advised that the intent is to bring the plans and specifications for approval and authorization to solicit bids to the April 19th meeting. MOTION BY SCHENCK, SECOND BY PETERSEN, TO APPROVE 1999 FIRST QUARTER CITY COUNCIL DIRECTIVES STATUS REPORT AS AMENDED. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck; the motion carried. NEW BUSINESS: Consider Approval of Resolution 99-XX Approving Amendments to the 2010 Comprehensive Plan and Completing the 2020 Comprehensive Plan. MOTION BY SCHENCK , SECOND BY WUELLNER TO APPROVE RESOLUTION 99-XX APPROVING AMENDMENTS TO THE 2010 COMPREHENSIVE PLAN AND COMPLETING THE 2020 COMPREHENSIVE PLAN. City Manager BOYLES reviewed the objective of the 2020 Comprehensive Plan and the proposed amendments to the 2010 Plan in connection with the staff report, and also advised that the proposed amendments have been recommended and reviewed by the Planning Commission through many discussions as well as a public hearing. RYE: Added that the changes are primarily updating factual information rather than substantive changes. MADER: Added that, the Council has previously reviewed and discussed the changes and direction of the 2020 Comprehensive Plan at an earlier Workshop. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck, the motion carried. BOYLES: Advised that the Plan is a very informative and is the City's comprehensive planning document regarding what Prior Lake is to become. If interested parties want to view the document, it is available in the City's planning department. Consider Approval of Resolution 99-XX Awarding Bid and Authorizing Mayor and City Manager to Execute the City's Standard Contract for Improvements to Lakefront Park. City Manager BOYLES reviewed the agenda item in connection with the staff report, recommended awarding the bid excluding alternates 12, 13 and 18, and introduced Jeff Shoenbauer of Brauer & Associates. 040599.DOC 3 Council Meeting Minutes April 5. 1999 SHOEN BAUER: Advised that they have worked well with this bidder (Ingram Contracting) in the past, that they feel confident in Bob Petersen who has been named project manager, and that the City received a very competitive bid. MADER: Asked what items are included in the project bid. HOKENE55: Provided clarification that the items included are: roadways and parking lots, trails, playground equipment, tennis courts with lights, all of the grading, irrigation system, the soccer and baseball athletic fields, the outdoor performing arts stage, but not the overhead roof because we don't have it in the budget, all of the utilities on the water main, hockey and skating rinks with lights, basketball courts with lights, and the children's hardcourt surface area. Some of the alternates that we believe the City can do in-house are seeding, turf grass, and the boardwalk. Our intent is to come back to the Council on April 19th with a revised budget addressing those items that will be acquired by Staff to complete this project outside of the bids for the pavilion and this bid. SCHENCK: Questioned if the floating boardwalk is ADA compliant, and if floating is less expensive than fixed. SCHOENBAUER: Clarified that the boardwalk itself would be ADA compliant. The real challenge is the trail access from the downtown area to the boardwalk. We have provided alternative routes along Main Street to allow ADA access. The boardwalk access would be a short-cut and not ADA compliant because of the grade. A floating boardwalk is much less expensive and a fixed probably wouldn't be able to be built in that location because of the DNR restrictions. MOTION BY SCHENCK, SECOND BY KEDROWSKI TO APPROVE RESOLUTION 99-XX AWARDING BID AND AUTHORIZING MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD CONTRACT FOR IMPROVEMENTS TO LAKE FRONT PARK. MADER: Asked about the extent of the playground equipment that we are providing, and if we have obtained specifications for those items specifically. SCHOENBAUER: A rather elaborate playground system similar to the Ponds will provide experiences for the 2-5 year olds as well as the 5-12 year olds. Some peripheral amenities (hard courts and basketball courts) will provide activities for teenagers as well. Explained that the bidding documents recommend a product and performance criteria design, but the bidders and vendor's may substitute another manufacturer's equipment. Bidders certainly have the opportunity to submit a substituted product. In this case, no bidders chose to do so. We recommended this manufacturer's products because from a design standpoint they offer the type of amenities that we believe would be successful in this situation. MADER: Stated his hesitancy with respect to specifying specific equipment. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck, the motion carried. 040599.DOC 4 Council Meeting Minutes April 5. 1999 Consider Approval of Resolution 99-XX Awarding Bid and Authorizing the Mayor and City Manager to execute the City's Standard Contract for North Shore Oaks 1st Addition Sewer and Water Improvements. MOTION BY SCHENCK, SECOND BY WUELLNER TO APPROVE RESOLUTION 99-XX AWARDING BID AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD CONTRACT FOR NORTH SHORE OAKS 1ST ADDITION SEWER AND WATER IMPROVEMENTS. City Manager BOYLES reviewed the agenda item in connection with the staff report. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck the motion carried. Consider Approval of Resolution 99-XX Ratifying a Labor Agreement between the City of Prior Lake and Minnesota Teamsters Public and Law Enforcement Employees Representing Supervisors for 1999. BOYLES: Reviewed the agenda item in connection with the staff report and noted the specific revisions over last year's contract. MOTION BY KEDROWSKI, SECOND BY WUELLNER TO APPROVE RESOLUTION 99-XX RATIFYING A LABOR AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES REPRESENTING SUPERVISORS FOR 1999. VOTE: Ayes by Mader, Kedrowski, Petersen, Wuellner and Schenck, the motion carried. OTHER BUSINESS: BOYLES: Commented on an article seen in the Star Tribune's April 5th issue regarding arsenic standards in the water supply. Advised that the EPA's proposed level is 2-20 microgram/liter of arsenic. The City of Prior Lake's water supply contains 1 microgram per liter of arsenic in the water, which is well below the recommended standard. This test only addresses the City's water supply and not private wells. Also noted one change in last Friday's Weekly Update. A motion to adjourn was made, seconded and accepted. The meeting adjourned at 8:13pm. City Manager 040599.DOC 5 "',