HomeMy WebLinkAbout9C - Lakefront Park Budget
MEETING DATE:
AGENDA NUMBER:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
STAFF AGENDA REPORT
APRIL 19, 1999
9C
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR AND
BRET WOODSON, ASSISTANT CITY MANAGER
CONSIDER APPROVAL OF RESOLUTION 99-"'-APPROVING THE
LAKEFRONT PARK BUDGET AND" AUTHORIZING
EXPENDITURES FOR THE PROJECT 28-
History
The total budget for the Lakefront Park Improvement project is
$2,744,002.50 with $2.5 million coming from Referendum proceeds
(Budget sheet attached). At the April 5, 1999 meeting the City Council
authorized the award of bid to Ingram Excavation, Inc. for the
construction of a portion of Lakefront Park improvements in the amount
of $1,377,052.50. At the March 15, 1999 meeting the City Council
separately authorized the advertisement of bids for the Pavilion at
Lakefront Park. The bids for the Pavilion will be opened on April 20,
1999 and staff will return to the Council on May 3, 1999 to award the
Pavilion bid. The estimate for the Pavilion is $425,000.00.
Current Circumstances
(1) Miscellaneous Items: As part of the Lakefront Park improvement
project staff will be assuming some of the responsibilities for the
project, such as the seeding and boardwalk installation. Accordingly,
there are a number of miscellaneous expenditures and purchases
which will be necessary to complete the project. Staff is requesting
Council authorization to expend an amount not to exceed $194,200 of
the Referendum proceeds to purchase (including labor) the items
included on the attached budget sheet listed as "Miscellaneous Items".
This work will require the acquisition of numerous supplies and
products including: seed, boardwalk, concession equipment, benches,
picnic tables, trashers, trees, shrubs, and other lesser miscellaneous
items estimated to cost approximately $194,200.00 (attached is an
itemized list of the various supplies and products). Many of these
items were purposely left out of the contract knowing that we would be
able to purchase these materials and products at a substantial savings,
and avoid the typical contractor mark-up.
(2) Non-Construction Costs: In addition to the expenditures
categorized as "Miscellaneous Items", there are various professional
services which are not included in the Ingram contract which the City
16200 ~1~P~R9\Ve. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDATION
MOTION:
REVIEWED BY:
LKFTBUDG.DOC
will be responsible for. These professional services include survey
work, inspections, engineering, and testing. Our estimates for the
various professional services is $75,000.00.
Conclusion
With any and all of these expenditures staff will follow the City
purchasing guidelines and state statute. Attached is a budget. It is
staff's intention to stay within this budget.
1. Approve Resolution 99-XX approving the Lakefront Park budget and
authorize the expenditures for the project.
2. Table this item for a specific reason.
3. Deny this item for a specific reason.
Staff recommends Alternative number 1.
Motion and second to approve the Lakefront Park budget and authorize
the expenditures for the project.
RESOLUTION 99-XX
RESOLUTION APPROVING THE LAKEFRONT PARK BUDGET AND AUTHORIZING
EXPENDITURES FOR THE PROJECT
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
MOTION BY:
SECOND BY:
at their April 5, 1999 meeting the City Council authorized the award of bids to
Ingram Excavation, Inc. for the Lakefront Park improvements in the amount
of $1,377,052.50; and
at their March 15, 1999 meeting the City Council authorized the
advertisement of bids for the Pavilion at Lakefront Park; and
the City Council authorized Staff to assume improvement project
responsibilities outside the Ingram contract, such as seeding, boardwalk
installation and other miscellaneous items; and
Staff be responsible for obtaining various professional services including but
not limited to survey work, inspections, engineering and testing with an
estimated cost of $75,000; and
the project will also require the acquisition of numerous supplies and
products including but not limited to seed, concrete, boardwalk materials,
concession equipment, benches, picnic tables, trashers, trees, shrubs and
miscellaneous other items at an estimated cost of $194,200;
all acquisitions will conform with the City purchasing guidelines and state
statute.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, as
follows:
1. The Lakefront Park Budget as submitted is approved.
2. The Staff is authorized to expend up to $194,200 to acquire various supplies and
products required for the Lakefront Park project.
3. The Staff is authorized to expend up to $75,000 to obtain various professional
services required to complete Lakefront Park.
4. All purchases will be in conformance with City Purchasing Policy and state statute.
16200 t:~~P&R%e. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Passed and adopted this 19th day of April, 1999.
YES
NO
Mader Mader
Kedrowski Kedrowski
Schenck Schenck
Petersen Petersen
Wuellner Wuellner
{Seal}
City Manager
City of Prior Lake
LKFRBUDG.DOC
LAKEFRONT PARK IMPROVEMENT PROJECT BUDGET
ITEMS APPROVED BY CITY COUNCIL
Land Acquisition:
Kop Farm ($550,000)
550,000.00
($375,000 from Ref., $125.000 from Const. Fund. & $50,000 Grant)
Gen. Improv. Contract:
Ingram Construction ($1,377,052.50)
($1,308,050 from Ref. & $69,002.50 from Trunk Res.)
1,377,052.50
Non-Construction Costs:
Brauer & Associates Contract ($122,750)
122,750.00
TOTAL OF APPROVED ITEMS:
2,049,802.50
ITEMS YET TO BE APPROVED (To be considered bv City Council on 4/19 and / or 5/3)
Pavillion Construction:
Pavillion and amenities
425,000.00
Miscellaneous Items:
In-House work, seeding, supplies,
boardwalk, other amenities, etc.
194,200.00
Non-Construction Costs:
Misc. Consulting and Eng. Services
75,000.00
TOTAL OF REMAINING ITEMS:
694,200.00
ESTIMATED TOTAL PROJECT COST:
2,744,002.50
Referendum Proceeds:
Construction Fund:
Trunk Reserve:
DNR Grant:
2,500,000.00
125,000.00
69,002.50
50.000.00
TOTAL:
2,744,002.50
CCINFO.XLS4/13/99
LAKEFRONTPARKIMPROVEMENTPROJECT
MISCELLANEOUS MATERIALS. SUPPLIES AND FURNISHINGS
(1) Items Purchase and Installed by City Crews:
. Boardwalk
. Athletic Turf Grass Seed
. Native Prairie Seed and Flowers
. Trees, Shrubs and Plants
. Picnic Tables and Benches
. Signs
. Trash Containers
. Protective Skate Flooring for Pavilion
(2) Items Installed by Contractor Other Than Ingram:
. Parking Lot and Trail Lighting (NSP Contract)
. Mulching
. Security System for Pavilion
(3) Items Purchased by City and Installed by Others:
. Shingles for Pavilion (Installed by Sentence to Service)
. Pay Phone
. Fireplace for Pavilion
(4) Miscellaneous Furnishings and Supplies:
. Interior Tables and Chairs for Pavilion
. Popcorn, Hot Dog, and Vending Equipment for Concession Stand
. Refrigerator for Concession Stand
k:\paul\misc\LFPKmisc.doc
. ill,