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HomeMy WebLinkAbout9D - AFB for City Prjt.# 99-11, 99-12 & 99-02 MEETING DATE: AGENDA #: PREP ARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: APRIL 19, 1999 9D SUE MCDERMOTT, ASSISTANT CITY ENGINEER GREG ILKKA, CITY ENGINEERlPUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF RESOLUTION 99~ 2. Q APPROVING PLANS AND SPECIFICATIONS AND .,. AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREET RECONSTRUCTION FOR CANDY COVE/LAKESIDE MANOR ADDITIONS (CITY PROJECT #99-11), CENTENNIAL STREET (CITY PROJECT #99-12) AND LIFT STATION RENOVATIONS (CITY PROJECT #99-02) History Proposed street reconstruction improvements to the Candy Cove and Lakeside Manor Additions including Candy Cove Trail, Lemley Circle, Manor Road, Hill Circle and Woodlawn Circle (Project #99-11) and Centennial Street (Project #99-12) are in the approved 1999 Capital Improvement Program. Resolution 98-131 authorizing preparation of plans and specifications for the projects was approved by the City Council on November 2, 1998. Public informational open houses were held in October of 1998 and February of 1999 to provide affected property owners the opportunity to discuss the projects. Nine residents of the Candy Cove/Lakeside Manor area attended the October meeting and twelve attended the February meeting. Five residents from Centennial Street attended the October meeting and two attended the February meeting. Plans were available for review and City staff was in attendance to answer questions from the public. The detailed plans for the projects are available in the Engineering Department for City Council review. 16200'E8~ Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Current Circumstances Project #99-02: Lift Station Renovations Renovations of lift stations Nos. 9, 12, and 13 are proposed with the Candy CovelLakeside Manor project. This includes replacement of pumps, valves, control panels, guide rails, force main, structure repair and appurtenant work. Lift station renovation is included in the 1999 Capital Improvement Program in the amount of $76,000. The current Engineer's Estimate is $88,000. The lift station renovations are proposed to be funded through the Trunk Reserve fund. Project #99-11: Reconstruction of Candy Cove Trail. Lemlev Circle. Manor Road. Woodlawn Circle and Hill Circle This project includes storm sewer, concrete curb and gutter, aggregate base, bituminous surfacing, retaining walls, and appurtenant work. The engineer's estimate is $540,900.00. Indirect costs are estimated at 30%, and include engineering (17%), administration (5%), and financing (8%) for a total estimated project cost of $703,170.00. The construction of this will be funded through assessments, tax levy, and Trunk Reserve fund. Project #99-12: Centennial Street Centennial Street is currently a gravel roadway. Project #99-12 includes aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work. The total project cost from the Feasibility Report is $62,640.00, which includes the 30% indirect costs. In an effort to reduce costs and address City Council Directive 98-72, staff is proposing a 28-foot wide roadway (City standard in new subdivisions is 32 feet) and a modified cul-de-sac. The revised project cost estimate for a 28-foot roadway is $58,140.00, which includes the 30% indirect costs. The construction of Centennial Avenue is programmed to be funded through special assessments. Issues Introduction Minnesota State Statute Section 429.021, Subdv. 2 permits improvements on two or more streets or two or more types of improvements in or on the same street or streets or different streets to be included in one proceeding and conducted as one improvement. APPCC.DOC Special Assessments 1.) Project #99-11, Candy CovelLakeside Manor Street Reconstruction: No real issues related to special assessments based on input from the informational meeting. 2.) Project #99-12, Centennial Street: Residents of Centennial Street expressed their opposition to the project both at the informational meetings and in a letter to the Mayor and councilmembers, dated November 18, 1998 (attached). One resident has since expressed support of the project in the attached letter dated April 3, 1999. Assessment Hearinf! The Special Assessment Policy provides for the creation of an Assessment Review Committee of two Councilmembers and three staff members (Councilmembers Petersen and Schenck and staff members Boyles, Teschner and Ilkka). This committee met on March 10, 1999 to discuss the proposed assessments. 1.) Project #99-11, Candy CovelLakeside Manor: The committee recommends to assess the Candy Cove/Lakeside Manor properties on a unit basis due to the homes within the project area being comparable in size and market value with the only difference being the homes located on the lake. Based on estimated assessable share (40%) of the total estimated project cost of $281,268.00 and 91 assessable units, the unit assessment is estimated at $3,091.00. The feasibility report proposed a rate of $34.55 per front foot. Using the average lot size of 91 front feet, the average assessment would be $3,144.05. The committee recommends holding the assessment hearing for the Candy CovelLakeside Manor project in September 1999 when the project is substantially complete. 2.) Project #99-12, Centennial Street: The committee recommends to assess the Centennial Street properties on a unit basis and to conduct the assessment hearing on July 6, 1999 after bids are received and prior to award of the Centennial Street contract. Based on the total estimated project cost of $58,140.00 and the six units proposed to be assessed, the estimated assessment per unit is $9,690.00. The potential for assessment appeals appears to be higher on the Centennial Street project due to the cost being 100% assessed and the fact that the majority of the property owners do not support this project. However, unimproved streets do not conform to city APPCC.DOC standards and the paving of gravel surfaces will only increase with time. Staff is proposing to bid Centennial Street as a bid alternate and make the alternate's award contingent on the outcome of the assessment hearing. By holding the assessment hearing prior to award of the contract, the Council will have actual cost data, a better sense of property owner's perspectives and if desired could have an appraisal prepared. Other Issues The National Urban Runoff Program (NURP) requires treatment of stormwater prior to discharge into a natural water body. Typically, ponds are constructed in new developments where vacant land is available. Under these requirements, storm water treatment will be required as a part of the Candy CovelLakeside Manor improvements (Project #99-11). There are currently two storm sewer outlets to Prior Lake on the Candy Cove Trail project. Staff is proposing the installation of water quality structures with the street reconstruction that would provide storm water treatment in place of ponding areas which do not presently exist and would have to be included in this project. The cities of Savage and Lakeville have installed similar structures in recent projects. The cost of the structures is estimated at $30,000 each, for a total of $60,000. In lieu of the structures, it would be necessary to acquire land in order to construct ponding areas for these storm sewer outlets. There is currently vacant land adjacent to each of the storm sewer outlets at the Lakeside Manor Association and a lot adjacent to 5400 Candy Cove Trail. Assuming lakefront property is selling for $3,000 per foot of frontage, the 70 foot wide vacant lot could cost $210,000. Assuming a parcel of equal size would be acquired from the association, total acquisition could potentially equal $420,000, not including pond construction costs. In light of the high cost of land acquisition, staff recommends the use of the storm water quality structures which will be incorporated into the plans and specifications for the Candy CovelLakeside Manor project. Proposed funding of the two structures is the trunk reserve. Conclusion The staff believes it is appropriate for the City Council to approve project plans and specifications and authorize solicitation of bids. APPCC.DOC FINANCIAL IMPACT: The total cost of this project is estimated to be $703,170.00 and will be recovered through special assessments and Trunk Reserve funds in addition to tax levy for bond repayment. The table below outlines the project costs (*) as presented in the feasibility report and the 1999 Capital Improvement Program. Project Assessments Tax Levy Trunk Reserve Total Candy Cove $281,268 $421,902 $60,000 $763,170 !Lakeside Manor (Project #99-11) Lift Station $0 $0 $88,000 $88,000 Renovation (Project #99-02) Centennial Street $58,140 $0 $0 $58,140 (Project #99-12) Total $339,408 $421,902 $148,000 $909,310 (*)These amounts are subject to the final cost determination which will be approved within the assessment roll adoption resolution. ALTERNATIVES: The alternatives are as follows: 1. Approval of Resolution 99-XX approving plans and specifications for Street Reconstruction and Lift Station Renovations for Candy Cove/Lakeside Manor Additions and Centennial Street and authorizing advertisement for bids. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: Motion and second to approve Resolution 99-XX approving plans and specifications for Street Reconstruction for Candy Cove!Lakeside Manor (Project #99-11), Centennial Street (Project #99-12) and Lift Station Renovations (Project #99-02) and authorizing advertisement for bids. APPCC.DOC RESOLUTION 99-XX A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR STREET RECONSTRUCTION AND LIFT STATION RENOVATION FOR CANDY COVE/LAKESIDE MANOR ADDITIONS AND CENTENNIAL STREET FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: SECOND BY: WHEREAS, pursuant to Resolution 98-131, adopted on November 2, 1998, the City Engineer has prepared plans and specifications for the utility improvement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 10:00 a.m. on Tuesday, May 25, 1999, at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 3. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 19th day of April, 1999. YES NO Mader Mader Kedrowski Kedrowski Petersen Petersen Schenck Schenck Wuellner Wuellner {Seal} City Manager City of Prior Lake 162@€)>~aQbg: Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ADVERTISEMENT FOR BIDS 1999 Improvements in the City of Prior Lake City Project No. 99-11, Candy CovelLakeside Manor Additions City Project No. 99-12, Centennial Street City Project No. 99-02, Lift Station Renovations NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372 until 10:00 a.m. local time, on the 25th day of May, 1999, and will be publicly opened at said time and place by two or more designated officers or agents of the City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: APPROXIMATE MAJOR QUANTITIES PROJECT 99-11 & 99-12 Common Excavation Concrete Curb and Gutter Class 5 Aggregate Base Bituminous Paving Storm Sewer Storm Water Quality Structures Drainage Structures Modular Block Retaining Walls Sodding 12" Butterfly Valves 6" Gate Valves Hydrants wi Valves 4000 11695 7200 3600 2500 2 44 2200 12000 4 5 4 CY LF Ton Ton LF Each Each SF SY Each Each Each APPROXIMATE MAJOR QUANTITIES PROJECT 99-02 Lift Station Renovation PVC Force Main 3 520 Each LF Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the proposal forms provided in accordance with contract documents, plans, and specifications as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, G:\PROJECTS\1999\llcandyIBIDADV.DOC plans, and specifications may be obtained from Prior Lake Engineering Department by calling (612) 447-9830. Copies may be obtained upon deposit of Seventy five dollars ($75.00) non- refundable deposit per set. No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids. Further, the City reserves the right to accept a bid higher than the lowest bid if, in the opinion of the Council, the public interest will be better served. DATED: Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on April 24, 1999 and May 1, 1999. To be published in the Construction Bulletin on April 23, 1999, April 30, 1999 and May 7, 1999. G:\PROJECTSI1999\11 candyIBlDADV.DOC '. ,;; 4-3-99 To: Members of the Prior Lake City Council From: Jim & Mary Lou Simon We have reconsidered our opposition to the improvements of Centennial Street. As we understand it, there will not need to be a storm sewer and therefore the cost should be somewhat less. With that in mind we are not in opposition to the improvements. U l;~ l/~ ~ ~~~~ ~~~ --;r- ,. -- 'I I I ,? 'I" \/ /( 0 '.L<: l/i_/.l-C L / ~) I I,) Dear Mayor Mader and members of Prior Lake City Council: We, the residents of Centennial Street SE in the City of Prior Lake would like to thank the City of Prior Lake for con~idering Centennial Street among its city improvement projects. However none of the residents living on Centennial street are in favor oftbis project In its present state, Centennial St SE requires very minimal maintenance. The project would also necessitate removal of many natural mature trees. We also believe the paved road would not significantly increase the value of our property. The costs of the road is a burden to us as well. At this time, we are happy with the road as it is, and feel the upkeep of our road is not a significant burden to taxpayers of Prior Lake. We would prefer the project not be done at this time. Sincerely, The Residents of Centennial Street, Prior Lake,l\1N 55372 Georgiann Dillon ft~~UUt) JJJiCll) !J)vt /ft~ '-It./D _IO~ { Gladis Grurtzmacher f~ ~rYY"\~L. J" 1\ ... r q oJ q-~ At and Rose I\ocher ( If2- l/'L~v- J 1-(9 -9 '6 ~ ;(CJCh1/ )Jr /1- 7~_c~ Jam~s andJean~e Justenff///<//c~/'~/7/ y~__.- / U/, /.: ,: . . / ~ /' . I . . ". I/". !/..t~1!-.. . /~-: - Bernard and Karen Schwanbeck ~%~F 'I/~~~J Jim and M~~; Simon d~4~ "'~~ ~'-'-' ~ u-~ .i