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Home My WebLink About9E - Resolution 99-30 - Expenditure of Contingency Funds Agenda Item 9E: Roadway Signs MEETING DATE: AGENDA #: PREPARED BY: April 19, 1999 9E Frank Boyles, City Manager ?j} CONSIDER APPROVAL OF RESOLUTION 9~ AUTHORIZING EXPENDITURE OF CONTINGENCY FUNDS FOR SIGNAGE ON VARIOUS ROADWAYS IDENTIFYING ROUTES TO PRIOR LAKE. AGENDA ITEM: DISCUSSION: History Prior Lake's Strategic Plan states that the City will work to establish a sense of identity. Identity is established in numerous ways including signage. The City Council and Economic Development Authority have already directed that entry monuments be acquired and erected at various thoroughfares along the City's borders and at the Waterfront Passage Business Park. This work will be completed when the last four monuments are received and installed at CSAH 83(southbound), 42(eastbound), 82(eastbound) and 44(westbound). Current Circumstances None of the signage along TH169 north- or southbound, or on 135W southbound identify which exits lead to Prior Lake. Greg Ilkka and I have been working with MNDOT representatives to determine the size and location of signs along both roadways. Our preferred location and size was the addition of a sign where the Savage and Shakopee exits are identified at the north end of the Bloomington Ferry Bridge. MNDOT representatives flatly refused citing safety concerns about installing such large overhead signage with the road in operation. Instead, MNDOT has proposed the installation of five signs at various locations, three of which are 126" x 54" and two of which are 108" x 24". The proposed sign locations and copy are as follows: }::!::r:}::::::::}!t.i~iJ.MijJ}}}!:!rrrrrm}}!::r:!:::!rrrr:::}mmt::!:lpp.y:}}}!:!r::r=}::mr:=:}mrmm:!:}::!:!mmm}!:::}:rrm!r: 1. Southbound 169 Prior Lake NEXT RIGHT 2. Northbound 169 Prior Lake NEXT RIGHT 3. Northbound 169 Ramp Prior Lake -+ ~q,l.Itt\QouI101Q5VV eriorLCl~e, 5. Southbound 135W Ramp Prior Lake -+ The total cost of these signs is $3,618.00. MNDOT policy is that the requesting City pay for such signage. In addition to the signs identified above, the City and County will have to install a sign along southbound TH 169 just before it exits to CSAH 42 to direct traffic to 1620,ecE-09l!ty~~en&ar\sigm~dcake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ISSUES: FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: Agenda Item 9E: Roadway Signs either TH13, CSAH 21 or CSAH 83. We estimate that the cost for four 72"x 36" signs is $1800 installed. The total cost from Contingency would be approximately $5500. Conclusion The Economic Development Authority considered funding this request at their March 22 meeting. They recommended that Sign 2 or 3 on northbound 169 read "Prior Lake Next Two Exits". While they supported the concept, they directed that the staff request that the City Council authorize this expenditure given the resources available to the City Council. One issue is whether Prior Lake is being treated equitably when compared to other communities. MNDOT representatives indicate that if the signs would have been installed when the road was constructed, they would have been considered a project cost. Shakopee's signs were included as part of the project costs. Savage, on the other hand, paid for their signs, just as Prior Lake is being asked to do. From a staff perspective, we believe that the signage will assist motorists. The signs could be budgeted in the year 2000 budget as there is no specific line item in the budget for 1999. In the alternative, funds could be drawn from Contingency so that the signs can be installed this year. Since these signs are installed after the fact, and are not "essential" from MNDOT's perspective. They expect the City to provide the funds. According to MNDOT, a similar request from another City would be treated the same way. $50,000 was budgeted in Contingency for 1999. A balance of $35,608 remains. The acquisition of these signs would leave $31,108. (1) Approve the purchase of signs as outlined above from Contingency funds. (2) Direct that the signs be budgeted in the 2000 budget. (3) Take no action or reject this proposal. Alternative (1). Motion and second to expend an amount not to exceed $5500 from the 1999 Contingency fund to acquire and install traffic advisory sign age as outlined in this staff report and the attached MNDOT proposal. i :\advbodys\eda\99general\sig ns. doc RESOLUTION 99-XX A Resolution Authorizing the Expenditure of 1999 Contingency Account Funds for Roadway Signage. Motion By: Second By: WHEREAS, the City Council desires to improve signage directing motorists to Prior Lake both from /35 and from TH169; and WHEREAS, MNDOT has prepared a plan for such signage improvements; and WHEREAS, the proposed plan is not expected to exceed $5500; and WHEREAS, the City's Economic Development Authority supports the signage improvement plan. Now THEREFORE, be it resolved by the City Council of the City of Prior Lake that the following are hereby adopted: (1) The MNDOT signage plan is hereby adopted. (2) An amount not to exceed $5500 is allocated from the 1999 Contingency Account for this purpose. PASSED AND ADOPTED THIS 19TH DAY OF APRIL, 1999. Mader Mader Kedrowski Kedrowski Petersen Petersen Schenck Schenck Wuellner Absent Wuellner Absent YES NO {Seal} City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: March 22 1999 ~ ~~ank Boyles, Executive Direc~ AGENDA ITEM: CONSIDER APPROVAL OF SIGNAGE ON VARIOUS ROADWAYS IDENTIFYING ROUTES TO PRIOR LAKE. DISCUSSION: History Prior Lake's Strategic Plan states that the City will work to establish a sense of identity. Identity is established in numerous ways including signage. The City Council and Economic Development Authority have already directed that entry monuments be acquired and erected at various thoroughfares along the City's borders and at the Waterfront Passage Business Park. This work will be completed when the last four monuments are received and installed at CSAH 83(southbound), 42(eastbound), 82(eastbound) and 44(westbound). Current Circumstances None of the signage along TH169 north- or southbound, or on 135W southbound identify which exits lead to Prior Lake. Greg IIkka and I have been working with MNDOT representatives to determine the size and location of signs along both roadways. Our preferred location and size was the addition of a sign where the Savage and Shakopee exits are identified. MNDOT representatives flatly refused citing safety concerns about installing such large overhead signage with the road in operation. Instead, MNDOT has proposed the installation of five signs at various locations, three of which are 126" x 54" and two of which are 108" x 24". The proposed sign locations and copy are as follows: I:::IIIIfIlii'igi'fIImImmm::I::I::I:::::I:::I:I::::IIIII:IdH:i:::::~:':)II::::::::~:mfI::IIflIIIII~:~If\Im::fI\IIm 1. Southbound 169 Prior Lake NEXT RIGHT NoHhbpuha'169:' , Northbound 169 Ramp Prior Lake -+ S6U!tl.t:)()L1l1a.,I~,?&y j ... :,i ,'.; : 5. Southbound 135W Ramp Prior -+ The total cost of these signs is $3,618.00. If the City approves the MNDOT proposal, the City and County will have to install a sign along southbound TH 169 just before it exits to CSAH 42 to direct traffic to either TH13, CSAH 21 or CSAH 83. We estimate that the cost for four 72"x 36" signs is $1800 installed. 16200~~g9~nSril\siij~t'l~ke, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ,11 ISSUES: ALTERNATIVES: RECOMMENDED MOTION: ~""--, ....... Conclusion The EDA should determine if it wishes to pursue the installation of the above described roadway signs. The key issues are: (1) Does the EDA believe that the signage will be effective in assisting motorists to get to Prior Lake? (2) Is Prior Lake being treated the same as other communities who wish to add signage to existing MNDOT roadways? (3) How are the signs paid for? From a staff perspective, we believe that the signage will assist motorists. MNDOT representatives have indicated that the policy they are following with Prior Lake is the same they have followed with other communities who want to add signage on existing roadways. The signs could be budgeted in the year 2000 budget as there is no specific line item in the EDA budget. In the alternative, funds could be drawn from EDA land acquisition funds. (1) Approve the purchase of signs and identify a funding source. (2) Defer action for a specific reason. Alternative (1). Motion and second to authorize the Minnesota Department of Transportation to install signage on TH169 and 135W, and direct the staff for financing therefore. i :\advbodys\eda\99general\sig ns .doc November 18, 1998 Messrs. Charles Hudrlik and Larry McKenzie Minnesota Department of Transportation 2055 North Lilac Drive Golden Valley, Minnesota 55422 Subject: Prior Lake Exit Signage on T.H. 169 and 1-35 Dear Chuck and Larry: Thank you for taking the time to meet with Greg Ilkka and I regarding our signage requests. After reviewing the sites, I understand you will be designing signs and identifying locations for Prior Lake exit signs as follows: T.H. 169 Signage . T.H. 169 southbound before the CSAH 18 exit. . T.H. 169 northbound before the CSAH 17 or CSAH 83 exit depending upon the spacing of existing signs. 1-35 Signage . 1-35 southbound before the 185th Street exit. After the design details and locations have been perfected, I understand you will submit a cost estimate for sign construction and installation to us. We will then have the option to ask your crews to install the signs or work with a MnDOT or City contractor. Please let me know if this letter is consistent with your understanding of our conversation. In the meantime 1 look forward to receiving your design/location details and cost figures. Please let me know if I can expect them before the end of this calendar year. Sincerely, 1~, Fran~rle City Manager CITY OF PRIOR LAKE I k cc: Greg Ilkka 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 .1:\IE1\JP1EBC.DRRlI ~TT~R~\~TGNl35.Db~UAL OPPORTUNITY E~lPLOYER ---;-r- .... ~,,.\"~eiS01:, ... .. g . ... " :! "\+./' +-"~~ OF Tf'''' Minnesota Department of Transportation Metropolitan Division Golden Valley Office 2055 North Lilac Drive Golden Valley, MN 55422 December 18, 1998 Telephone No. (612) 797-3132 Mr. Frank Boyles City Manager, City of Prior Lake 16200 Eagle Creek Avenue, SE Prior Lake, Minnesota 55372 Re: City of Prior Lake signing Dear Frank: Sorry it's taken me a little longer than expected to respond to your letter of November 18th. When I got back to the office after our field walk, I realized I promised you a sign at a location where Mystic Lake Casino is constructing a sign on southbound TH 169; we found another location about 1000 feet north to install your sign. Attached to this letter are the proposed sign panel layouts and their anticipated field locations. The cost of fabricating and installing these signs is: Sign Location Sign # Legen d Cost Southbound TH 169 1 Prior Lake NEXT RIGHT $882.00 Northbound TH 169 2 Prior Lake NEXT RIGHT $882.00 Northbound TH 169 (Ramp) 3 Prior Lake -+ $486.00 Southbound I35W 4 Prior Lake EXIT 184 $882.00 Southbound I35W 5 Prior Lake -+ $486.00 Total $3,618.00 As we discussed some additional trailblazing will be needed on CSAH 42, this trailblazing will be coordinated by the City with the County and must be inplace before the mainline signs can be installed. If these signs and locations are acceptable to the City, please send me a check made out to the Commissioner of Transportation for the amount shown. Upon receipt of the check, we will fabricate the signs for installation in early spring. Please call if you have any questions or comments. Sincerely, r~ Charles J. Hud . , P.E. Metro Division Traffic Engineer Traffic Control cc: AI Pint Harris Baker Larry McKenzie Bruce Hall file An equal opportunity employer CD G) '/ ~ l' ~ 1,1,.b. ~1,~ ~'O:1 ~ ...) 1\~ 'Ob.'J- <;:)1~ <)<;:) ~ 0 'O~ ...... '\ . i P ri 0 r La ke ~ C'") ...... i -.::t '\ <)<) ~ 0 LO ,\1 :1 1,'O'J- ~1 :1 b.1 ~ '0 ~ 'J- 1~\<)~ <;:)<)~ ...... 4 NEXT RIGHT 0 ...... -i ~ ~ / 0 ./ J:" ~J. 50.2 ,Ie 13.3 ,Ie 46.4 ~~ ,Ie 37.5 J 10 ,Ie 43.1 ,Ie 17.7 126 17.7 '- c-. c... 6.0" Radius, 1.2" Border, White on Green; "Prior Lake" E Mod; "NEXT RIGHT" E Mod; G) <)<;:) '0 ...... 'O~ b. <) 1 ~'\:1 1'\~ 'Ob.'J- <;:)1~ en 1..1... ~1,. ~'O. 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