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Home My WebLink About7A - EP 07-131 North Bererns Road Name Change Petition 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 PLANNING REPORT AGENDA ITEM: SUBJECT: 7A CONSIDER A PETITION REQUESTING A NAME CHANGE FOR NORTH BERENS ROAD LOCATED NORTH OF THE SHEPHERDS PATH CAMPUS JANE KANSIER, PLANNING DIRECTOR YES X NO N/A JUL Y 23, 2007 PREPARED BY: PUBLIC HEARING: DATE: INTRODUCTION: On June 26, 2006, the City Council adopted Resolution 06-91 approving the final plat for Shepherd's Path. This final plat realigned McKenna Road so that it extends straight south to CSAH 42. The easterly leg of the original street has been renamed Shepherd's Path. A new street extending from McKenna Road on the west to the east property boundary was also created. This northerly segment of the former McKenna Road was named North Berens Road on the final plat. On September 11, 2006, the City received a petition to rename North Berens Road to McKenna Road. The petition was not processed immediately because the Council needed to reestablish the Naming Committee. On February 5,2007, the City Council disbanded the Naming Committee and delegated street naming tasks to the Planning Commission. Since renaming a platted street is an amendment to the approved final plat, the City Council must make the final decision. The Planning Commission's recommendation will be forwarded to the City Council. DISCUSSION The primary function of street names and addresses is to provide a unique identifier for each building, residential or commercial, in the City. The identification system is critical for public safety purposes, especially police, fire and ambulance. This is the reason staff reviews street names on every proposed plat against the existing street names in the City. When the final plat was approved, the street was assigned a name, and addresses were assigned. The owners of the existing houses along this road were notified of their new addresses. A copy of this agenda report has also been mailed to those who signed the petition. While this is not an official public hearing, the Planning Commission may wish to allow members of the public to speak to this issue. 1:\07 files\07 subject\street name change\pc report. doc www.cityofpriorlake.com Page 1 Phone 952.447.9800 / Fax 952.447.4245 NORTH BERENS ROAD LOCATION MAP NW. J DAY elR. tom. +- ~ ~ \ ~ '" \ ~ \ ~ \ ::e \ \ ~.-------\ \ \ \"\ \ \. \ \ \ \ \ Location of North Berens Road Shepherd's Path cKenna Crossin Church Senior Housing ................................................. . ......................... \, ". ,t::~mlmlililllimilimm:::~lmiggmi~igmmmgm:::::::::::::::::::::::::::::::::.........::::::::::.......... I ! J __ --I I- I II I I f I I I I I [ . I ! I ~ . \ ..----- /' -------- /:// - ~(] - , : \ I I ---------.. r----- ~ :/ ! N + PETITION :i SEP 1 1 2006 ~', ',\ :i :'!, \ \"i \' L?x.... Mission Statement: It; c:. S .f~€..C: r ennCL- ~ ea. LJ e- our a.dd!. A!!.e->-s ~e. S;.4/'1 E.. . Printed Name Address Phone # Signature L)t/5 ~ / tg 41 ~ --/10t.( G:\Admin\FORMS\PETITION form.doc Public Works Department MEMORANDUM City of Prior Lake 17073 Adelmann St SE Prior Lake, MN 55372 TO: Jane Kansier, Director of Planning and Building Inspections CC: Lyn Rohe, Scott County E911 Addressing Data Coordinator Cindy Kline, Prior Lake Police Secretary DATE: Jennifer Wittkopf, Public Works Coordinator J-e v-.... Frida~June29,2007 FROM: RE: Street Names at Shepherd's Path Development Discussions with City police officials and the Scott County E911 Addressing Data Coordinator have resulted in the following comments regarding the street names (and possible changes) in the Shepherd's Path development area north of CR 42: 1. Using a direction (such as "North") in a street name should be avoided. Such a name results in problems with the NWS records management system used by emergency personnel. 2. Duplicating a base street name (such as "Berens" or "McKenna") should be avoided. Both of these street names exist within the City of Prior Lake, outside of the Shepherd's Path development. Repeating the names can cause confusion for public service personnel when responding to emergency situations. Additionally, the realignment of McKenna Road through the Jeffers/Wilds area and north into the City of Shakopee has been a long-standing project in Prior Lake. Now complete, McKenna Road has a generally straight, north/south alignment, stretching approximately 1.2 miles, and providing frontage for nearly 40 Prior Lake properties with McKenna Road addresses. Having the road bend 900 at a stop sign, to continue the name along the current North Berens Road alignment, would create confusion both for public safety officials and the general public traveling in the area. It should be taken into consideration that the residents who have petitioned for a street name change have already changed their addresses once as a result of the Shepherd's Path plat. It will be an inconvenience for them to change addresses again. However, if another name change is to be undertaken, in the interest of public safety, it is recommended that the new name for North Berens Rd NW not contain either "McKenna" or "Berens," in keeping with the two issues discussed above. C:\Documents and Settings\jwittkopf\Desktop\Shepherd street names. doc Message Page 1 of3 Jane Kansier From: Jennifer Wittkopf Sent: Wednesday, June 27, 2007 9:34 AM To: Jane Kansier Cc: Rohe, Lynette; Cindy Kline Subject: FW: "Berens" Street name Janerv Below is a compilation of some emails between the PL Police, Scott Co E-911/Addressing and myself, detailing some of the issues with the North Berens Rd name issue. Both Lyn at Scott Co and Cindy in the PD have been aware of the issue since the beginning. In general, the concerns expressed have been: - not having "NORTH" (or any direction) begin a street name (causes trouble with the records mgmt system) - both "McKENNA" and "BERENS" are already in use on other street names and really should not be used again Please let me know if you want something more formal/in writing from any of us. From: Rohe, Lynette [mailto:LRohe@co.scott.mn.us] Sent: Monday, June 25, 2007 1:21 PM To: Jennifer Wittkopf Subject: FW: "Berens" Street name Jennifer - I am going to send you a couple of emails I have saved regarding the history behind my request for a street name change. Forgive me if you have already saved these in your files, too! Lyn From: Cindy Kline [mailto:CKline@CityofPRIORLAKE.com] Sent: Thursday, January 04, 2007 9:04 AM To: Rohe, Lynette; Jennifer Wittkopf; Judy Pint Subject: FW: "Berens" Street name From: Greg Zollner Sent: Wednesday, January 03,20073:25 PM To: Cindy Kline Subject: RE: "Berens" Street name I am hoping for a name change. Anything I can do to help facilitate that, let me know. Greg -----Original Message----- From: Cindy Kline Sent: Wednesday, January 03, 2007 12:53 PM To: Greg Zollner; John Stanger; Tom Kahlert; Andrew Reyer; Brad Cragoe; Craig Johnson; Darcy White; Duane Goldammer; Jon McHaney; Joshua Rozga; Mark Tabone; Maureen O'Hehir; Mike Ficken; Rick Denmark; Rob Frieberg; Rory Richards; Shelly Milton; Todd Deming; Todd Hanson Subject: FW: "Berens" Street name Any thoughts??? Cindy 7/10/2007 Message Page 2 of3 From: Rohe, Lynette [mailto:LRohe@co.scott.mn.us] Sent: Wednesday, January 03, 2007 8: 12 AM To: Jennifer Wittkopf Cc: Cindy Kline; Judy Pint Subject: RE: "Berens" Street name Thanks, ] en - I have been caught in this type of situation before with some county street names, so I just wanted to give you a heads up on a potential problem. I've also been asked by the Sheriff's Records staff to eliminate street directions such as "North" from street names, because it causes confusion with the NWS records management system. Just an FYI. Maybe Cindy has found a way around that particular issue. Lyn From: Jennifer Wittkopf [mailto:JWittkopf@CityofPRIORLAKE.com] Sent: Tuesday, January 02,2007 1:40 PM To: Rohe, Lynette Cc: Cindy Kline; Judy Pint Subject: "Berens" Street name Hi Lyn'" The two streets are: Berens Ct NW North Berens Rd NW There were some timing issues when the names were submitted/approved; resulting in the similarity, which we don't really like. But we're hoping that the "North" part of the second keeps it from being confused with the first. And there might be a change to the name "North Berens Rd NW" anyhow. There were some homeowners affected by that platted street name change, who have since submitted a petition to change the name, again. The City has a naming committee that is supposed to meet sometime this month, and I fully intend to make it a better situation when all is said & done. We'll keep you posted. Cindy'" if you've heard anything from the officers, please let me know. I can present their feedback to the naming committee... Thanks'" Jen -----Original Message----- From: Judy Pint Sent: Tuesday, January 02,2007 1:26 PM To: Jennifer Wittkopf Cc: Cindy Kline Subject: FW: Question about potential street name problem... Hi Jen, I received this e-mail from Lyn at Scott County and I wasn't sure how to respond to this. 7/10/2007 Message 7/10/2007 Page 3 of3 Judy From: Rohe, Lynette [mailto:LRohe@co.scott.mn.us] Sent: Tuesday, January 02,200711:15 AM To: Judy Pint Subject: Question about potential street name problem... Hi Judy - I just had an email from one of the dispatchers requesting I check an address that had been changed from McKenna Rd NW to North Berens Rd NW (Shepherds Path Addition). While looking for the "Berens", I noticed a NW Berens Ct in the Berens Woods Addition. I don't know if any permits have been pulled on Berens Ct yet... I am wondering if emergency responders might have an issue with this? The house numbers are 4 digit for North Berens Rd and 5 digits for Berens Ct, but the similarity in names might become a problem. Would you mind checking with your police department on this, to at least make them aware of the names? Thanks. LtJ ~ Rolt1e Sc-ott CQl,{~ttJ E911 Addressing Data Coordinator 952-496-8367