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Home My WebLink AboutMay 16, 1988 CITY OF PRIOR LAKE ~ REGULAR COUNCIL MEETING AGENDA REPORT Monday, May 16, 1988 CALL TO ORDER 7:30 p.m. 1. Pledge of Allegiance 2. Minutes of The Previous Meeting 3. Consent Agenda: a) Approve Invoices To Be Paid - see attached. b) Approve Animal Warden Report - see attached. c) Approve Building attached. Permit Report see d) Approve Police Report - see attached. e) Approve Treasurer's Report - see attached. f) Present Feasibility Studies and Set Hearing Date - Resolutions 88-30 and Pleasant Street and Duluth Avenue attached Staff report. g) Approve Change Orders #lR and #2 for Project 87-12 - Elevated Water Storage Facility - see attached Staff report. Public 88-31, see h) Approve Ordinance 88-19 Amending Title 5, Chapter 7 - Staff was directed to research the feasibility of adopting an ordinance which prohibited the erection of election signs in any public right of way. The ordinance was a result of the Council's concern with regard to placement of election signs within the right of way during the 1987 election. Enclosed is Ordinance 88-19, an ordinance amending Title 5 Chapter 7 of the Prior Lake City Code. The (612) 447-4230 4629 DAKOTA STREET S.E. PRIOR LAKE, MINNESOTA 55372 Ordinance proposes to amend two sections A and F with the language as follows..... No election sign shall be erected in any street or in the right of way of any public road.... Due to the seemingly non controversial nature of this ordinance, Staff has placed it on the Consent Agenda for first review and approval simultaneously. staff would recommend adoption of this ordinance as part of the Consent Agenda. If the Council wishes to review and discuss in any detail it can be pulled from the Consent Agenda. i) Receive Report on Hiring of Clerical Aide see attached Staff report. j) Adopt Resolution 88-29 Approving Joint Agreement for Transit Needs Assessment - see attached Staff report. Powers Study k) Approve 1987 City Audit - Attached for your review is the 1987 Financial Statement as prepared by the George M. Hanson Company. A summary of the City'S financial condition and fund highlights are presented under the beginning section entitled "Comments" on pages I-V. As noted within the General Fund revenues exceeded expenditures by $189,696.00 in 1987 thereby increasing the City's reserves to a very fiscally sound fund balance of $1,392,110.00. The General Fund balance has been growing steadily during the past years which has been necessary to keep pace with a burgeoning community such as Prior Lake and the increased expenditures associated with this growth rate. Expenditures, however, have been effectively planned and controlled as evidenced by an actual versus budget ratio of 95%. Also a key indication as to Prior Lake's own economic situation is that virtually all levels of revenues exceeded expectations by a healthy five per cent. This combination of underspending and surplus revenue has subsequently resulted financial wise, in a strong year. Hopefully this positive direction can be maintained and the City'S position further enhanced during the course of this as well as future years. 2 7:35 pm 8:30 pm Richard Ellsworth who prepared the working papers for this document and staff will be in attendance to answer any questions or comments of the Council. Please feel free to contact staff prior to the meeting regarding content interpretation. staff would recommend approval of the financial statement for the year ended December 31, 1987. A City Financial Reporting Form which is basically a condensed excerpt of the official document and the audit report itself is to be submitted to the Office of the state Auditor by May 31, 1988. 4. Conduct Annual Equalization Meeting The annual Equalization Meeting will be held at 7:35 p.m. LeRoy Arnoldi, Scott County Deputy Assessor, will be present to represent the City of Prior Lake at the Equalization meeting. The purpose of the meeting is for the property owners to contest valuation of their property. It is not the purpose of the meeting to address taxation levels or the level of property of taxes. As of this writing staff has received one letter from a property owner and that has been forwarded to Mr. Arnoldi for his review. staff has not received any word or information with regard to the number of property owners planning on attending the meeting. Past history has shown that very few people actually attend the meeting, however, no estimated number is predictable. If any property owners do address the City Council, and questions do arise, the proper procedure is to have Mr. Arnoldi address them at the meeting or to make arrangements with the property owners to address their concerns at a agreed upon date. No formal Council action is necessary at the meeting. 5. Award Bids for Project 87-18 North Shore Oaks and Library Parking Lot Resolution 88-32 see attached Staff report. 6. North Shore oaks/Library Bond Sale - see attached Staff report. 7. Continue Walker Avenue Vacation Public Hearing This item was continued from May 2, 1988 due to the Development Contract, Assessment Agreement and Purchase Agreement not being signed at the time of the Hearing. On May 2, 1988 the City Council approved the three documents listed above and on 3 May 9, 1988 city Manager Unmacht and Mayor Lee Andren executed these agreements. staff anticipates that representatives from P.F., Inc. will execute the documents prior to May 16. In addition, at the time of this writing a closing date for the acquisition of the Keenan parcel has been set for Friday, May 13, 1988. Please refer to the May 2, 1988 Agenda Report for information relative to the vacation of Walker Avenue. Staff will report on the status of this project prior to the consideration of the remaining portions of Walker to be vacated. Attached is a copy of Resolution 88-21 which provides for the vacation of Walker Avenue. Council action at the meeting will depend upon a report from Staff and the results of Council discussion. 8. Present Update on Downtown RFP Process see attached Staff report. 9. Present Second Draft of Public Nuisance Ordinance #88-06 - see attached Staff report. 10. Present First Draft of Proposed Newsletter see attached Staff report. 11. Other Business a) b) c) *All times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later. 4 MIse. DEPI'S. '!HE FOLUWIN3 IS A LIST OF INVOICES SCllEDULED FOR PAYMENT ON TUES. MAY 17, 1988 Delta Dental Value Office Products Govt. Training Service Carlson Hardware Co. Dun & Bradstreet Education Services Judy Pint M-V Gas Co. Baue r Buil tIne. Minnegasco MN Valley Electric Freds Cabinet Shop Coast to Coast Stores Prior Lake CarQuest Parts Dept. Inc. Scott-Rice Telephone GENERAL GOJERNMENT Prior Lake American Value Office Products Business Records Corp. MN City Management Assn. TOwn Crier Promotions Metro Fone Fetty Cash George M. Hansen Co. Lommen, Nelson, Cole & Stageberg Deborah Garross Big Sky Data Systems Minnetek Park National Bank Bob's Fersonal Coffee Service Roger's Sign Co. American Linen R & R Carpet Service David Unmacht Ralph Teschner Horst Graser PUBLIC SAFETY Value Office Products No11s Hallmark Shop Liberty Photo Service Streichers Lc:x11Iren, Nelson, Cole & Stageberg Dick Powell Kustom Ko1or FIRE AND RESaJE Ring Fire Extinguisher Co. Reynolds Welding MN Col'l'lay Fi re & Safety Amoco Ca r Ca re Insurance Office Supplies Workshop Registration Misc. Supplies Seminar Registration Fees Mileage Utilities Fepai rs Utilities Utilities Cabinets Misc. SUpplies Misc. SUpplies Misc. SUpplies Telephone Service 1,058.85 51.16 24.00 64.04 196.00 15.04 357.50 42.00 288.84 810.09 1,895.00 413.06 205.61 144.51 1,319.38 Publishing 524.84 Misc. SUpplies 60.23 Legal Forms 27 .11 MemberShip Dues 35.00 Lapel Pins 328.00 Pager 253.35 Postage & Misc. Supplies 90.06 Auditing 7,000.00 Attorney Fees 8,677.50 Mileage & Reimb. for Supplies 41.61 Maintenance & Laser Printer 2,125.00 Hardware Maintenance Contract 805.00 Computer Payment 2,714.14 Coffee Service & Supplies 222.45 City Hall Signs 706.10 Building Maintenance 76.22 Building Maintenance 36.00 Car Allowance 250.00 Car Allowance 100.00 Car Allowance 100.00 Supplies Supplies Supplies Small Tools & Equipnent Atorney Fees Car Allowance & Exp.Reirrb. Vehicle Maintenance Supplies Supplies SUpplies Vehicle Maintenance 18.90 69.93 109.44 96.70 4,l32.80 181.93 39.80 87.00 6.90 61.30 25.00 BUILDING INSPEcrION Shako~e COuncil 1685 lCBO Lake Country ICBO St. Paul Book & Stationery ANIMAL CDNI'RCL Share of COntractors Meeting Dues Dues Capital OUtlay-Fquipnent Robert McAllister Dog Catcher PUBLIC WORKS MN Blueprint Valley Engineering Larry Anderson J. L. Shiely Co. PARKS AND RECREATION Supplies Professional Services Car Allowance & Exp. Reimb. Sand & Gravel Creative Graphics 'I'eri-Jo's Floral Prior Lake Charter Service Keith Sebens Fiona Keel Bryan Jandorf Audr a Jarrlorf Jenny Olenard Katie Fider Sarah Bock krrj Giles Nikki Hennen Maureen Jandorf Radermacher Red CMl Viking Electric Supply Bachman's Friedges Landscaping Webster Co-op. Agri Service J. R. Johnson Supply Ray Bank & Son Ring Fire Extinguisher Bohnsack & Hennen A to Z Rental Shakopee Public Utilities Soil Testing Laboratory Prior Lake Electric Midwest Fence Co. Supplies Supplies Bus Olarters Park Program Park Program Park Program Park Program Park Program Park Program Park Program Park Program Park Program Park Program Instructor Supplies Building Maint. Supplies Park Maintenance Pa rk Maintenance Park Maintenance Small Tools & Fquipnent Small Tools & Equipnent Building Maint. Equipnent Rental Equipnent Rental utilities Soil tests Elec. Service Installation Capital Outlay-Improvements ECDNCMIC DEVELOPMEN!' Andon Horst Graser Kay Schmudlach The Photo Mill Cities Day Expenses Reimb. for Supplies Car Al1CMance & Exp. Reimb. Photo Finishing 294.00 70.00 15.00 128.90 463.02 50.00 965.75 185.60 241.66 63.90 36.00 285.00 47.75 20.00 80.00 120.00 30.98 17.58 8.37 17.58 19.26 1,780.59 13.71 509.54 490 .70 580 .00 1,636.77 271.53 100.00 144.85 1,131.00 127.20 21.56 7.00 538.63 5,496.00 114.70 15.00 229.51 67.94 WATER UI'ILITY Technical Products Corp. Chanicals 224.52 Van Waters & Rogers Chanicals 348.31 State Treasurer Certification Fees 45.00 SEWER UTILITY' Tri-State Pump & Control Repair Service 1,099.79 Reusse Floor Cleaning Repair Service 88.00 Victor Forland Repai r Service 40.00 IvWCC SAC Charges 4,356 .00 MVCC Installnent 34,210.30 DEBT SERVICE Norwest Bank Mpls. Debt Service 214,992.65 First Trust Debt Serv ice 150,711.96 DEBT SERVICE - GENERAL FUN) First Trust Debt Service 20,979.37 TAX INCREMENT FUN) James and Karen Keenan Purchase Agreanent 70,000.00 PRIOR LAKE OONSl'RUCl'ION FUN) OSM Professional Services 11,212.33 'l'KD.l\. Professional Services 10,437.16 CITY OF PRIOR LAKE ~ TO: Mayor and City Council FRCM: Ralph Teschner, Finance Director Ill\. TE: May 10, 1988 RE: May. 01, 1988 Treasurers Report 04/1/88 5/1/88 Balance Receipts Disbursements Balance Investments General Furrl 19,122.66 174,392.23 220,447.47 (26,932.58) 800,000.00 Sewer & Water Fund 4,142.18 111,162.77 50,750.28 64,554.67 250,000.00 Special Assessnent Fund 12,277.63 106,453.55 8,004.85 110,726.33 6,342,000.00 Prior Lake Construction Fund 12,717.05 31,639.66 21,166.55 23,190.16 1,275,000.00 Tax Incranent Fund 26,065.68 733.96 17.64 26,782.00 125,000.00 Trunk Reserve Fund 21,952.53 2,892.73 -0- 24,845.26 Fquipnent Acquisition Fund 53,279.08 233.04 73.80 53,438.32 Total 149,556.81 427,507.94 300,460.59 276,604.16 8,792,000.00 (612) 447.4230 4629 DAKOTA STREET S.E. PRIOR LAKE, MINNESOTA 55372