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HomeMy WebLinkAboutJuly 3, 1989 REGULAR COUNCIL MEETING AGENDA REPORT Monday, July 3, 1989 CALL TO ORDER 7:30 p.m. 1. Pledge of Allegiance. 2. Minutes of The Previous Meeting. 3. Consent Agenda: a) Consider Approval of Invoices to be Paid - see attached. b) Consider Approval of Reimbursement to state Treasurer - During the summer of 1988, the Prior Lake Police Department was a minor participant in a case involving the confiscation of unstamped cigarettes being delivered to Crooks Smoke Shop on the Mdewakanton sioux Reservation. In the final resolution of the case, the City of Prior Lake was the recipient of $2,500.00. This contribution was a result of our efforts in the case and monies were received from the ultimate sale of the confiscated cigarettes. In May of 1989 staff was contacted by Judge Richard Menke who indicated that upon further research and analysis, the original order he prepared distributing the proceeds to participating jurisdictions was incorrect. On May 31 city Manager Unmacht met with Judge Menke and discussed the revised order and the material attached for your review. Judge Menke's new order required that the proceeds from the sale of confiscated cigarettes must be dedicated to the State of Minnesota Treasury, and not the participating jurisdictions. Based upon the revised order Staff recommends to City Council, as part of the Consent Agenda, that staff draft a warrant in the amount of $2,500.00 to the State of Minnesota. In addition, a motion as part of the Consent Aqenda to expend continqency fund proceeds to make this payment is in order. 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372 / Ph. (612) 447.4230 / Fax (612) 447-4245 c) Consider Approval of Resolution 89-14 Awarding Bid for Repainting Water storage Tank - see attached staff report. A supplemental report will be forthcoming prior to the meeting on Monday, July 3. d) Consider approval of Planning Commission Reap~ointments - On June 30, 1989 the Planning Commlssion appointments of Chuck Arnold, Tom Loftus and Dave Roseth expired. staff contacted each individual member and inquired as to the interest in serving an additional two year term on the Planning commission. All three individuals expressed interest in serving an additional term on the Planning Commission, and requested that the City Council consider their reappointment for a two year term beginning July 1, 1989. Staff recommends, as part of the Consent Agenda, to reappoint Chuck Arnold, Tom Loftus and Dave Roseth for a two year term on the Planning Commission beginning July 1, 1989 and expiring June 30, 1991. e) Consider Approval of Custodial Contract Agreement - On April 30, 1989 our regular custodian quit to take a full time position. Due to the disappointing performance of the individual and the lack of interest from ~ersons to do this type of work, staff thought lt best to go with a janitorial service. A janitorial service furnishes all cleaning supplies and equipment with the exception of toilet tissue, continuous roll towels and light bulbs. In discussion with the City Attorney's office, they advised that janitorial services should be put out for bid. staff inquired as to what firms other cities had contacted and what procedures were used. A total of four bids were then sent out to companies recommended by Savage and Burnsville. Those companies were as follows: Peterson Custodial Service Waldoch Services Jani King Osmek, Inc. In the meantime Peterson Custodial Service has been cleaning the building without an agreement (they were recommended by the City of Savage and are currently employed by Savage). Osmek, Inc turned in the low bid of $800 per month for a minimum of 22 hours ~er week (more or less). Peterson Custodlal Service turned in the next lowest bid of $950 per month. According to the City Attorney the City must go with the low bidder unless extreme circumstances dictate otherwise. staff recommends approving the bid and directing the Mayor and city Manager to execute a contract with Osmek, Inc. as part of the Consent Agenda. 4. Discuss status of Downtown Lot Acquisition Process - see attached Staff report. 5. Discuss Business Request Regarding City Owned Vacant Lot in Downtown see attached Staff report. 8:00 p.m. 6. Public Hearing to Consider Fire Suppression Code Amendment in I-2 District see attached Staff report. 7. Other Business: a) Update on 1989/1990 Budget Process. b) Conduct Attorney/Client Meeting on McDonald Lawsuit City Manager Unmacht is requesting that upon conclusion of the regular Council meeting that City Attorney/City Council/City Manager conduct an Attorney-Client session to discuss the status of the McDonald vs Scott County and the City of Prior Lake lawsuit. *All times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later.