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Home My WebLink About5B - Jeffers Pond & Howard Lake Park Projects MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT AUGUST 6, 2007 5B AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD CONSTRUCTION CONTRACT FOR THE JEFFERS POND PARK TRAIL AND HOWARD LAKE PARK BASKETBALL COURT AND PARKING LOT Introduction The purpose of this agenda report is to approve the bids and authorize the Mayor and City Manager to execute the City's Standard Construction Contract for the construction of a trail at Jeffers Pond Park, a basketball court and parking lot at Howard Lake Park, as identified in the 2007-2011 Capital Improvement Program (CIP). The City Council authorized solicitation of bids on June 4,2007. Historv Each year the City Council adopts the CIP, which involves funding for various improvement projects. To ensure that the Council is aware of and supportive of major park improvement efforts, staff is seeking approval of the bids, authorization to execute the City's Standard Construction Contract and authorization for City expenditures to install the park improvements contemplated and described below: Jeffers Pond Park - Trail: As identified in the Comprehensive Plan and the Jeffers Pond Planned Unit Development (see Exhibit A), the trails will be the final link to allow for a continuous connection to residential areas, schools, parks, and County Roads 21 and 42. This trail will be an eight-foot wide bituminous trail as specified in the Public Works Design Manual. The City prides itself on maintaining and adding to the extensive trail system the residents currently enjoy. This trail will provide safe pedestrian access for the area. Howard Lake Park - Basketball Court: The CIP identifies the construction of a one-half basketball court at Howard Lake Park. The basketball court would provide benefit for both adults and children to enjoy as it will be equipped with an adjustable basketball standard to accommodate all age groups. Basketball courts are widely utilized and enjoyed throughout the City. Howard Lake Park - Parking Lot: Parking lots provide much needed parking space at City parks, where the alternative is parking in front of homes in residential areas. This lot would be a small off-street parking lot for 10 vehicles including one Americans with R:\COI, re;'Agenda RC("c,,\2007\08 (Y' Gi\dpprove b;:;s (':.)cute contr;c,,: fc.:r trail, bbco'; :<lrking lotr'c:8 www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 Disabilities Act (ADA) accessible parking stall. The purpose of this lot is to get parking off of Stemmer Ridge Road. Current Circumstances On June 4, 2007, staff was authorized to advertise for bids for installation of bituminous trail in Jeffers Pond Park, and a basketball court and parking lot at Howard Lake Park. Bids were received and opened on July 10, 2007, as follows: Barber Midwest Asphalt DMJ Asphalt Construction, Inc. Corp. Jeffers Pond Trail $34,950.00 $34,490.10 $32,530.00 Howard Lake $6,730.00 $6,831.50 $6,100.00 Basketball Court Howard Lake Pkg. $6,480.00 $5,760.00 $6,120.00 Lot Curb & Gutter Howard Lake Pkg. $18,094.00 $16,410.00 $15,996.00 Lot Bituminous Total $66,254.00 $63,491.60 $60,746.00 McNamara Chard Tiling Prior Lake Contracting Blacktop Jeffers Pond Trail $31,790.75 $32,129.50 $27,133.28 Howard Lake $6,180.00 $5,316.00 $5,478.82 Basketball Court Howard Lake Pkg. $4,500.00 $6,120.00 $4,914.00 Lot Curb & Gutter Howard Lake Pkg. $16,236.00 $13,484.00 $14,144.94 Lot Bituminous Total $58,706.75 $57,049.50 $51,671.04 To help reduce costs to the City, staff will provide many of the construction services for these improvement projects. The work includes backfilling, correcting for soft spots in the subgrade, adding culverts and riprap where necessary for drainage, installing silt fence, placing seed and installing an adjustable basketball standard. City staff estimates direct material costs for the above City-installed items to be $16,920 in addition to required contractor services. The lowest responsible bid for bituminous and concrete work was submitted by Prior Lake Blacktop in the amount of $51,671.04. The City has previously worked with the contractor and is satisfied with the quality of their work. Staff is now recommending awarding the construction contract to Prior Lake Blacktop for these improvements. ISSUES: Also at the June 4,2007, City Council meeting, plans and specifications were approved and authorization was given to also advertise for bids for the following: 1. Woodchip trail to be installed in the Jeffers Pond Park area; 2. Pedestrian bridge to be constructed over Prior Lake outlet channel west of Jeffers Pond Elementary School; 3. Floating boardwalk to be installed over the rapids between the main .'(\i":ounciIV\[l'~' ., 1 i<eporlsI2W"'C:, 06 Ollap",. . ,)ids execu';'ltracl for lri'd. ,",:;courl. pari(i,.,t.doc FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: Reviewed by: pond and the smaller pond to the southwest at Jeffers Pond Park; 4. Picnic shelter to be constructed at Howard Lake Park; and 5. Pedestrian bridge to be constructed in the Shepherds Path Park Bids for these additional improvement projects will be brought for Council consideration at a later date. The total estimated cost for the improvements, including staff installations and contractor services is $68,591.04. The funds for these projects will be drawn from the Capital Parks Fund portion of the CIP which consists of funds dedicated by development for new City parks. The total allocated in the 2007 CIP for bituminous-related park improvements is $75,000. The alternatives are as follows: 1. Approve a resolution accepting the bids and authorizing the execution of the City's standard contract with Prior Lake Blacktop in an amount not to exceed $51,671.04 for the construction of the 2007 park trail, basketball court and a parking lot. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Alternative #1. Steve Albrecht, Public Works Director/City Eng. R:\Counr,;'i\l\'::lenda Repor'ri\2007\08 06 07\:'1;.;prove bids f"']Cute contract f'J, trail, bbcourt /'1 king lot.doc A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD CONSTRUCTION CONTRACT FOR THE JEFFERS POND PARK TRAIL AND HOWARD LAKE BASKETBALL COURT AND PARKING LOT Motion By: Second By: WHEREAS, The following park improvements for Jeffers Pond Park and Howard Lake Park are scheduled for construction as identified in the Capital Improvement Program: . Trail · Basketball court . Parking lot with funding allocated therefor; and WHEREAS, The City of Prior Lake is committed to providing trails, basketball courts and parking lots in accordance with the Comprehensive Park and Trail Plan; and WHEREAS, Trails and basketball courts provide residents the opportunity to enjoy the City and its parks; and WHEREAS, Parking lots provide off street parking for park users and reduce congestion of City streets; and WHEREAS, City staff solicited and received bids for the park improvement projects; and WHEREAS, A total of 6 bids were received for bituminous trail, basketball court and parking lot. Prior Lake Blacktop submitted the lowest bid and based on previous experience with Prior Lake Blacktop, the City finds them to be a responsible bidder on this project. The following is a breakdown of the low bid from Prior Lake Blacktop: Proiect Jeffers Pond Trail Howard Lake Basketball Court Howard Lake Pkg. Lot Curb & Gutter Howard Lake Pkg. Lot Bituminous Total Contractor-Installed Improvements Bid Amount $27,133.28 $5,478.82 $4,914.00 $14.144.94 $51,671.04 and WHEREAS, The total estimated cost of the additional City-installed improvements is $16,920; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the City's Standard Construction Contract with the bidder listed above in the name of the City of Prior Lake for the construction and installation of park trail, basketball court and a parking lot. f<\C;,juncillAgend:i :',::ports\200?',',)c, iJi3 07\apprO\,) ':,.Js execute CG::ti..lct for trail, :.d:.curt, parking :n' '''so. doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 3. Staff is authorized to purchase landscaping material, pipe and riprap material and one adjustable basketball standard per the City's purchasing policy in an amount not to exceed $16,920. 4. The funding for the park improvements shall come from the Capital Park Fund; Account Number 225-45139-530 ($34,457.76) and 225-45137-530 ($34,133.28). PASSED AND ADOPTED THIS 6TH DAY OF AUGUST 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedberg LeMair LeMair Millar Millar Frank Boyles, City Manager R:\CounGH\"\y.;lida Reports;YJ1\08 06 07\;}[:.rove bids e:<c'c;ul'; contract for ',:Jii, bbcourt, p',,:~iiig lot reso.dcG THE WTU)S GOLF COMMUNITY EXHIBIT A ';: ',' ':.::'==t~S~~~~.2j:-'=~==})"-'-------:--- , r PI NEERengin<<ring j Thl,. site lMIl"" artlsl', mtdldon and il iIII8IlIed lOr 11hI.....u dctlUIJ 1nc:htcIiRt1Cttllcb. fellbJrrs. nIl!ft'fmlI. _1rve...1tId~~~only. PnRrer. 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