HomeMy WebLinkAbout5D - North Berens Road Name Change Resolution
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
AUGUST 6, 2007
5D
JANE KANSIER, PLANNING DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING A STREET
NAME CHANGE FOR NORTH BERENS ROAD LOCATED NORTH OF THE
SHEPHERDS PATH CAMPUS
Introduction
The purpose of this agenda item is to consider a request to change the name
of North Berens Road to Kenna Circle.
Historv
On June 26, 2006, the City Council adopted Resolution 06-91 approving the
final plat for Shepherd's Path. This final plat realigned McKenna Road so that
it extends straight south to CSAH 42. The easterly leg of the original street
has been renamed Shepherd's Path. A new street extending from McKenna
Road on the west to the east property boundary was also created. This
northerly segment of the former McKenna Road was named North Berens
Road on the final plat.
On September 11, 2006, the City received a petition to rename North Berens
Road to McKenna Road. The petition was not processed immediately
because the Council needed to reestablish the Naming Committee. On
February 5,2007, the City Council disbanded the Naming Committee and
delegated street naming tasks to the Planning Commission. Since renaming a
platted street is an amendment to the approved final plat, the City Council
must make the final decision. The Planning Commission's recommendation
will be forwarded to the City Council.
Current Circumstances
The Planning Commission considered this petition on July 23,2007. The
Commission heard testimony from three parties who signed the petition.
These included two residents on North Berens Road and Kermit Mahlum,
representing Shepherd's Path. The residents wished to change the name of
North Berens Road back to McKenna Road. Mr. Mahlum testified that
Shepherd's Path has no issues with changing the name of the road back to
McKenna Road. They do not want to lose the Shepherd's Path name, and
would like to keep the Berens name in the development.
After much discussion, the Planning Commission determined that the street
cannot include the name "McKenna" for public safety reasons. The Planning
Commission recommended the name be changed to Kenna Circle on a 4-1
vote (Lemke voting no).
The primary function of street names and addresses is to provide a unique
identifier for each building, residential or commercial, in the City. The
www.cityofpriorlake.com
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identification system is critical for public safety purposes, especially police, fire
and ambulance. This is the reason staff reviews street names on every
proposed plat against the existing street names in the City. When the final plat
was approved, the street was assigned a name, and addresses were
assigned. The owners of the existing houses along this road were notified of
their new addresses.
In order to ensure any new name is consistent with public safety purposes, the
petition and the proposed street name change was referred to the City public
safety agencies and the 911 system for comments. Attached is a
memorandum outlining their concerns. In summary, if North Berens Road is to
be renamed, it should be something unique to the street system in Prior Lake.
McKenna Road is not a viable option. Any new name should avoid prefixes
such as "Old" or "North."
FINANCIAL
IMPACT:
A change to the street name will affect both the existing properties and new
development. It will require all property owners change their addresses to be
consistent with the new name. In addition, new street signs must be ordered
and installed. The staff recommends that Shepherd's Path, as the developer
of the site, be responsible for the cost of the new street signs, including
installation.
ALTERNATIVES:
1. Adopt a resolution approving the change of the street name to Kenna
Circle.
2. Deny the proposed street name change.
3. Table or continue discussion of the item for specific purpose.
RECOMMENDED
MOTION:
A motion and second adopting a resolution changing the name of North
Berens Road to Kenna Circle, subject to the following two conditions:
1. Shepherd's Path be responsible for the cost of the new street signs,
including installation.
2. Before any renaming officially occurs, a duly authorized representative
of Shepherd's Path shall sign a consent for the costs of the street signs
and installation.
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
Motion By:
Second By:
WHEREAS, The Prior Lake City Council has approved the final plat known as Shepherd's Path,
which includes the right-of-way for North Berens Road; and
WHEREAS, The City of Prior Lake received a petition to change the name of North Berens Road to
McKenna Road; and
WHEREAS, The Planning Commission considered this petition on July 23,2007, and heard
comments from the petitioners; and
WHEREAS, The Planning Commission determined the request to change the road name to
McKenna Road was not consistent with the City's street naming policy or public safety;
and
WHEREAS, The Planning Commission recommended the road be renamed as Kenna Circle; and
WHEREAS, For public health and safety reasons, no two streets should have the same name when
they are not connected; and
WHEREAS, Changing the name of North Berens Road to Kenna Circle will not have a detrimental
effect on the City.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the name change from North Berens Road to Kenna Circle, subject to
the following conditions:
a. Shepherd's Path be responsible for the cost of the new street signs, including installation.
b. Before any renaming officially occurs, a duly authorized representative of Shepherd's Path
shall sign a consent for the costs referred to in (a) above.
PASSED AND ADOPTED THIS 6TH DAY OF AUGUST, 2007.
YES
NO
Haugen Haugen
Hedberg Hedberg
Erickson Erickson
leMair leMair
Millar Millar
Frank Boyles, City Manager
~ .cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
NORTH BERENS ROAD
LOCATION MAP
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DAY CIR NW.
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Location of
North Berens Road
Shepherd's Path cKenna Crossin
Church Senior Housing
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PETITION
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Signature
G:\Admin\FORMS\PETITION form.doc
MEMORANDUM
Public Works Department
City of Prior Lake
17073 Adelmann St SE
Prior Lake, MN 55372
TO: Jane Kansier, Director of Planning and Building Inspections
CC: Lyn Rohe, Scott County E911 Addressing Data Coordinator
Cindy Kline, Prior Lake Police Secretary
FROM:
Jennifer Wittkopf, Public Works Coordinator ~~
Friday, June 29, 2007
DATE:
RE:
Street Names at Shepherd's Path Development
Discussions with City police officials and the Scott County E911 Addressing Data Coordinator have
resulted in the following comments regarding the street names (and possible changes) in the
Shepherd's Path development area north of CR 42:
1. Using a direction (such as "North") in a street name should be avoided. Such a name results
in problems with the NWS records management system used by emergency personnel.
2. Duplicating a base street name (such as "Berens" or "McKenna") should be avoided. Both of
these street names exist within the City of Prior Lake, outside of the Shepherd's Path
development. Repeating the names can cause confusion for public service personnel when
responding to emergency situations.
Additionally, the realignment of McKenna Road through the Jeffers/Wilds area and north into the City
of Shakopee has been a long-standing project in Prior Lake. Now complete, McKenna Road has a
generally straight, north/south alignment, stretching approximately 1.2 miles, and providing frontage
for nearly 40 Prior Lake properties with McKenna Road addresses. Having the road bend 900 at a
stop sign, to continue the name along the current North Berens Road alignment, would create
confusion both for public safety officials and the general public traveling in the area.
It should be taken into consideration that the residents who have petitioned for a street name change
have already changed their addresses once as a result of the Shepherd's Path plat. It will be an
inconvenience for them to change addresses again. However, if another name change is to be
undertaken, in the interest of public safety, it is recommended that the new name for North Berens Rd
NW not contain either "McKenna" or "Berens," in keeping with the two issues discussed above.
C:\Documents and Settings~wittkopf\Desktop\Shepherd street names.doc
Message
Page 1 of3
Jane Kansier
From: Jennifer Wittkopf
Sent: Wednesday, June 27, 2007 9:34 AM
To: Jane Kansier
Cc: Rohe, Lynette; Cindy Kline
Subject: FW: "Berens" Street name
Jane'" Below is a compilation of some emails between the PL Police, Scott Co E-911j Addressing and myself,
detailing some of the issues with the North Berens Rd name issue. Both Lyn at Scott Co and Cindy in the
PD have been aware of the issue since the beginning.
In general, the concerns expressed have been:
- not having "NORTH" (or any direction) begin a street name (causes trouble with the records mgmt system)
- both "McKENNA" and "BERENS" are already in use on other street names and really should not be used again
Please let me know if you want something more formal/in writing from any of us.
From: Rohe, Lynette (mailto:LRohe@co.scott.mn.us]
Sent: Monday, June 25, 2007 1:21 PM
To: Jennifer Wittkopf
Subject: FW: "Berens" Street name
Jennifer - I am going to send you a couple of emails I have saved regarding the history
behind my request for a street name change.
Forgive me if you have already saved these in your files, too!
Lyn
From: Cindy Kline (mailto:CKline@CityofPRIORLAKE.com]
Sent: Thursday, January 04, 2007 9:04 AM
To: Rohe, Lynette; Jennifer Wittkopf; Judy Pint
Subject: FW: "Berens" Street name
From: Greg Zollner
Sent: Wednesday, January 03,20073:25 PM
To: Cindy Kline
Subject: RE: "Berens" Street name
I am hoping for a name change. Anything I can do to help facilitate that, let me know.
Greg
-----Original Message-----
From: Cindy Kline
Sent: Wednesday, January 03,2007 12:53 PM
To: Greg Zollner; John Stanger; Tom Kahlert; Andrew Reyer; Brad Cragoe; Craig Johnson; Darcy White;
Duane Goldammer; Jon McHaney; Joshua Rozga; Mark Tabone; Maureen O'Hehir; Mike Ficken; Rick
Denmark; Rob Frieberg; Rory Richards; Shelly Milton; Todd Deming; Todd Hanson
Subject: FW: "Berens" Street name
Any thoughts???
Cindy
7/10/2007
Message
Page 2 of3
From: Rohe, Lynette [mailto:LRohe@co.scott.mn.us]
Sent: Wednesday, January 03,20078:12 AM
To: Jennifer Wittkopf
Cc: Cindy Kline; Judy Pint
Subject: RE: "Berens" Street name
Thanks, Jen - I have been caught in this type of situation before with some county street
names, so I just wanted to give you a heads up on a potential problem.
I've also been asked by the Sheriff's Records staff to eliminate street directions such as
"North" from street names, because it causes confusion with the NWS records management
system. Just an FYI. Maybe Cindy has found a way around that particular issue.
Lyn
From: Jennifer Wittkopf [mailto:JWittkopf@CityofPRIORLAKE.com]
Sent: Tuesday, January 02,2007 1:40 PM
To: Rohe, Lynette
Cc: Cindy Kline; Judy Pint
Subject: "Berens" Street name
Hi Lyn^'
The two streets are:
Berens Ct NW
North Berens Rd NW
There were some timing issues when the names were submitted/approved; resulting in the
similarity, which we don't really like. But we're hoping that the "North" part of the second keeps
it from being confused with the first.
And there might be a change to the name "North Berens Rd NW" anyhow. There were some
homeowners affected by that platted street name change, who have since submitted a petition to
change the name, again. The City has a naming committee that is supposed to meet sometime
this month, and I fully intend to make it a better situation when all is said & done.
We'll keep you posted. Cindy ^' if you've heard anything from the officers, please let me know.
I can present their feedback to the naming committee...
Thanks^'
Jen
-----Original Message-----
From: Judy Pint
Sent: Tuesday, January 02, 2007 1:26 PM
To: Jennifer Wittkopf
Cc: Cindy Kline
Subject: FW: Question about potential street name problem...
Hi Jen,
I received this e-mail from Lyn at Scott County and I wasn't sure how to respond to this.
7/1 0/2007
Message
7/10/2007
Page 3 of3
Judy
From: Rohe, Lynette [mailto:LRohe@co.scott.mn.us]
Sent: Tuesday, January 02,2007 11:15 AM
To: Judy Pint
Subject: Question about potential street name problem...
Hi Judy - I just had an email from one of the dispatchers requesting I check an address
that had been changed from McKenna Rd NW to North Berens Rd NW (Shepherds Path
Addition).
While looking for the "Berens", I noticed a NW Berens Ct in the Berens Woods Addition.
I don't know if any permits have been pulled on Berens Ct yet... I am wondering if
emergency responders might have an issue with this?
The house numbers are 4 digit for North Berens Rd and 5 digits for Berens Ct, but the
similarity in names might become a problem.
Would you mind checking with your police department on this, to at least make them
aware of the names?
Thanks.
Lt:J II'v Roltle
Stott COUlI'vtlj
E911 Addressing Data Coordinator
952-496-8367