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Home My WebLink About9B - Fire Station No. 2 /~/~~--PR;O~"\ (t .~ (' '\.\. ' ..... ';? I iu ;;\1 \ 1'17/ \ / \. ,/ 'o'~NNESO;// ---_.~ MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: ISSUES: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT AUGUST 6,2007 9B ~~ Frank Boyles, City Manage';\. CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A MODIFIED AlA CONTRACT FOR THE CONSTRUCTION OF FIRE STATION NO.2. Introduction The purpose of this agenda item is to adopt a resolution awarding bid and authorizing execution of a modified AlA contract. Historv In September 2006, voters of Prior Lake approved a $3.7 million referendum to purchase a 1 OO-foot aerial platform fire truck and to construct a 10,000 +/- square-foot Fire Station NO.2. The fire truck has been purchased and received. The following steps have been taken regarding Fire Station NO.2. . Land was donated to the City by Wensmann in what was determined to be the ideal location. . The appropriateness of the location from a response time and coverage perspective was verified. . An Owner's Representative was selected. . An Architect was selected. . The Building Committee representing various staff departments and the City Council was created. . The uses to be housed in the building were identified. . The building's rooms and exterior were refined. . The Council approved the concept plans. . Further design of the plans was undertaken. . The Council authorized preparation of final plans and specs. . The final plans and specs were approved. . Bids were solicited and received on July 17. Current Circumstances On July 17 a total of 11 bids were received for the construction of Fire Station NO.2. This is an outstanding turnout for such a project. By the same token bids were competitive. The low bidder, Met-Con Companies, provided a base bid of $1,844,500. With all four alternatives included, Met-Con's bid was still low at $1,908,700. (See attached bid tabulation.) By contrast, the high bid was $2,373,000. The Council may want to consider the following which influence the cost of this project: www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 . While the Building Committee desired that the building exterior integrate both with surrounding residential and future commercial, they also desired to have a building which was cost effective and economical. . The bid alternates should be accepted. The epoxy floor and concrete exterior drive aisles are cost effective investments promoting the longevity of the station. . The keycard bid alternates should also be accepted. These buildings are not occupied full time and so security is an issue. Rather than push button locks, the key cards can provide a greater level of security. . I & S Architects and Engineers is familiar with Met-Con and believes them to be a responsible bidder. (See attached letter.) . Met-Con has confirmed that their bid is error-free and may be relied upon. FINANCIAL IMPACT: The Architect's estimated base project cost was $2,199,553.73. The Owner's Representative's estimate was about the same. The actual cost with all four alternates of $1 ,908,700 is $290,854, or 13%, less than the estimate. ALTERNATIVES: 1. Adopt the attached resolution awarding bid for the construction of Fire Station NO.2 to Met-Con Companies and authorize the Mayor and City Manager to execute a modified AlA contract with Met-Con Companies. 2. Take no action. RECOMMENDED Alternative #1. MOTION: .___..m__.__. "_"'''- /<. P RIO"', /~~'" ~',,\ (E-. ~ \ 4646 Dakota Street SE i U ;;\ i Prior Lake, MN 55372-1714 \ 1'r1! ------- .---------- ----.---------------------- ------------.------.----------------------------- ----------- \ J "'. A-rN,-;-;;;"i~ /1 RESOLUTION 07 -xxx ":~~ A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A MODIFIED AlA CONTRACT FOR CONSTRUCTION OF FIRE STATION NO.2 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: In September 2006 a referendum approved funding for a 10,000 +/- square-foot fire station to be located in Jeffer's Waterfront; and Plans and specifications have been prepared by I & S Architects and Engineers; and The plans and specifications have been approved by the City Council and authorization given to solicit bids; and On July 17, 2007, bids were received at 3 p.m., opened and read aloud; and A tabulation of bids received is as follows: Addenda Contractor Bid Security #1 #2 #3 Bid Amount All. 1 All. 2 All. 3 All. 4 Arkav Construction Company 5% X X X $2,028,000 $20,000 $30,000 $5,000 $5,000 CM Construction Company 5% X X X $2,140,000 $18,000 $24,000 $4,500 $4,500 Ebert Construction 5% X X X $2,124,000 $13,913 $13,440 $5,911 $4,672 Jorqenson Construction, Inc. 5% X X X $2,021,000 $20,000 $27,000 $5,000 $6,500 K. A. Witt Construction 5% X X X $2,135,000 $18,774 $39,363 $9,810 $15,584 Lund Martin Construction, Inc. 5% X X X $2,225,000 $15,000 $26,800 $4,400 $4,400 Merrimac Construction 5% X X X $2,150,826 $17,421 $25,942 $5,856 $5,743 Met-Con Faribault 5% X X X $1,844,500 $19,000 $31,400 $6,400 $7,400 Rochon Construction 5% X X X $2,196,000 $14,000 $19,000 $4,300 $4,200 Shaw-Lundquist Associates, Inc. 5% X X X $2,250,000 $18,000 $26,000 $3,000 $3,000 Webber 5% X X X $2,373,000 $21,000 $30,500 $4,600 $9,000 The lowest responsible bid including alternates is submitted by Met-Con Faribault in the total amount of $1,908,700. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: WHEREAS, 1. The recitals set forth above are incorporated herein. 2. The lowest responsible bidder is determined to be Met-Con Faribault in the base bid amount of $1,844,500 plus four alternates including: epoxy floor - $19,000; concrete drive pad - $31,400; key card reader at Fire Station NO.2 - $6,400; and, key card reader at Fire Station No.1 - $7,400; for a total, including alternates, of $1,908,700. 3. The Mayor and City Manager are hereby authorized to execute a modified AlA contract. 4. The City Manager is directed to return bid bonds to all bidders upon receipt by the City of all contract materials and execution of the contract by both parties. PASSED AND ADOPTED THIS 6th DAY OF AUGUST 2007. YES NO Hauaen Hauaen Erickson Erickson Hedbera Hedbera LeMair LeMair Millar Millar www.cityofpriorlake.cfimnk Boyles, City Manager __._~_,,_.___~_~.._~._,,_,____________._._+___..___.__..~___,___,.~_______ ...______..._ ______.,___.____~.._.____.__._.__.._____.____,_____.__. ~.____...._..__k___,_~.....~._,_._._ ._.__'0____._____._____,________'._ _ __, _..,_, ...._.___..._ Phone 952.447.9800 / Fax 952.447.4245 Bid Opening e Project: Location: Date: I&S Project Number: Prior Lake Fire Station #2 Prior Lake, Minnesota Tuesday, July 17,2007,3 p.m. 06-10076 5% Bid Security Required, Addendums 1-3 Addenda Contractor Bid Security #1 #2 #3 Bid Amount Alt. Alt. Alt. Alt. 1 2 3 4 Arkay Construction Company 5% X X X $2,028,000 $20,000 $30,000 $5,000 $5,000 CM Construction Company, Inc. 5% X X X $2,140,000 $18,000 $24,000 $4,500 $4,500 Ebert Construction 5% X X X $2,124,000 $13,913 $13,440 $5,911 $4,672 Jorgenson Construction, Inc. 5% X X X $2,021,000 $20,000 $27,000 $5,000 $6,500 K.A. Witt Construction 5% X X X $2,135,000 $18,774 $39,363 $9,810 $15,584 Lund Martin Construction, Inc. 5% X X X $2,225,000 $15,000 $26,800 $4,400 $4,400 Merrimac Construction 5% X X X $2,150,826 $17,421 $25,942 $5,856 $5,743 Met-Con Faribault 5% X X X $1,844,500 $19,000 $31,400 $6,400 $7,400 Rochon Construction 5% X X X $2,196,000 $14,000 $19,000 $4,300 $4,200 Shaw-Lundquist Associates, Inc. 5% X X X $2,250,000 $18,000 $26,000 $3,000 $3,000 Webber 5% X X X $2,373,000 $21,000 $30,500 $4,600 $9,000 Page 1 of 1 I&S Engineers & Architects, Inc. ~'~ECEIVED JUL 2 S Z007 . Archileclure Interior Desi~n SIr1lclllral Meehunieal Elcelrica{ eil'il ,Vulura! Resources Land Sun'cril/,!; Landscape Archilecl1lre 1409 N Riwrfront Dri"e PO Box 1 026 Mankato. MN 56001 Phone: 5()7-3~7-6651 Fax: S07-3H7-3SH3 E-mail: info~(!is-l..:C:l.com Wcbsitc: www.is-ca.com 1415 Town Square l.ane Farihault. MN 55021 Phone: 507-331-1500 Fax: 507-331-1501 E-mail: illl()(llis-ca.com V/cositc: w\vw.is-c~.c()ln July 23, 2007 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Prior Lake Fire Station #2 Honorable Mayor and City Council: On the afternoon of July 17,2007, we received bids for the new Prior Lake Fire Station #2 project. A total of 11 bids were received ranging from $1,844,500 to $2,373,000. The architect's estimate for this project was $2,199,553.73 including alternates and construction contingencies. A tabulation of the bids is attached for your review. The low bid for this project came from Met-Con Companies for $1,844,500 for the base bid and $1,908,700 with alternates. The bid alternates were for epoxy flooring in the apparatus bay, a concrete entry drive, key card access to the new fire station, and keycard access to the existing fire station. We have reviewed the bid submitted by Met-Con Companies and feel that, to the best of our knowledge, it is the lowest responsible bid and is in accordance with the construction documents for the project. I&S Engineers & Architects, Inc., recommends award of the contract for Prior Lake Fire Station #2 to Met-Con Companies for the base bid amount of $1,844,500, Alternate I for $19,000, Alternate 2 for $31 AOO, Alternate 3 for $6AOO, and Alternate 4 for $7 AOO for a total contract amount of $1,908,700. Please feel free to contact me with any comments or questions. Sincerely, 13~D. )j~ Brian D. Gjerde, PE Engineer/Project Manager/Principal BDG/bdg Enclosure Cc: Bill Wolters - Constructive Ideas