HomeMy WebLinkAbout9F - CR 21, CR 12/TH 13, & CR 21/Jeffers Pass Projects
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'.,:trINNESOii'>,// CITY COUNCIL AGENDA REPORT
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MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
AUGUST 6, 2007
9F
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION APPROVING CONSTRUC-
TION COST PARTICIPATION FOR:
1. CR 21 IMPROVEMENT PROJECT
2. CR 12/TH 13 IMPROVEMENT PROJECT
3. CR 211JEFFERS PASS SIGNAL PROJECT
Introduction
The purpose of this agenda is to approve three resolutions related to the final
cost participation for the CR 21, CR 12 and CR21/Jeffers Pass/Coachman
Lane Signal Projects.
Historv
On March 19th, April 16th and June 18th, 2007 the City Council approved Co-
operative Agreements with Scott County for the CR21, CR 12 and
CR21/Jeffers Pass projects respectively.
Current Circumstances
All of the projects have been bid and construction cost participation amounts
have been determined. Prior to reimbursing the County, City Staff is request-
ing the Council confirm the actual costs in three separate resolutions.
There are no issues.
CR21
The City's Cost Share is $611,177 less than approved by the City Council on
March 19,2007. The reduction in cost is due to very competitive bids. The
breakdown of City Costs for CR 21 are as follows:
Ci Street & Storm Sewer Costs
Road & Storm Sewer Construction*
Utili Construction**
Ci Bond Costs
Cit En ineerin /Administration ***
Total Cit Cost
'Includes 18% County design and administration cost
"Includes 3% County administration cost
"'Includes 22% of Utility Cost for design and administration
$1,375,696
$549,127
$40,960
$118,000
$2,083,783.00
The
$1,400,000
$50,000
$48,823
$215,960
$369,OJl_O
$2,083,783.00
sources for this ro'ect are as follows:
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
AL TERNATIVES:
CR12/TH13
The City's Cost Share is $116,718 more than approved by the City Council on
April 16, 2007. The additional costs are due to higher than estimated utility
construction costs. The breakdown of City Costs for CR 12 are as follows:
$652,025
$305,693
$56,000
$1,013,718.00
The
sources for this ro'ect are as follows:
$400,000
$61,000
$50,000
$162,000
$240,718
$100,000
$1,013,718.00
CR 21/Jeffers Pass/Coachman Lane Intersection
The City's Cost Share is $139,028 of which the Prior Lake Savage School Dis-
trict is reimbursing $69,514 or 50% over a three year period. The total cost is
$11,000 less than the amount approved by the City Council on June 18, 2007.
The breakdown of City Costs for the CR 21/Jeffers Pass signal are as follows:
$139,028.00
$139,028.00
The
sources for this ro'ect are as follows:
$69,514
$69,514
$139,028.00
Combined the three County Projects have a net savings of $505,000 over the
previously estimated costs.
1. Approve three separate resolutions for the CR 21, CR 12/TH 13 and CR
21/Jeffers Pass Signal cost shares.
2. Deny this agenda item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
taff recommends alternative number 1
Reviewed b . F an Boyles, City Manager
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
A RESOLUTION APPROVING THE CONSTRUCTION COST PARTICIPATION WITH SCOTT
COUNTY FOR THE RECONSTRUCTION OF CR 21
Motion By:
Second By:
WHEREAS On March 19, 2007 the City Council approved the Cooperative Agreement with Scott
County for this project; and
WHEREAS, Scott County has received bids and invoiced the City for our share of the project; and
WHEREAS, The Cit of Prior Lake's street and utilit costs share is allocated as follows:
Cit Street & Utilit Costs
Road & Storm Sewer Construction* $1,375,696
Utilit Construction** $549,127
Cit Bond Financin Costs $40,960
Cit En ineerin /Administration*** $118,000
Total Ci Cost* $2,083,783.00
*Includes 18% County design and administration cost
**Includes 3% County administration cost
***22% of Utility Cost only
The
ro'ect are as follows:
$1,400,000
$50,000
$48,823
$215,960
$369,000
$2,083,783.00
; and
WHEREAS, The City of Prior Lake shall reimburse Scott County $1,924,823.00 for the CR 21
project as estimated above. This amount excludes the City's Bonding and Engineering
costs of $40,960 and $118,000 respectively.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City shall reimburse Scott County $1,924,823 for the CR 21 Project. The funding sources for
this reimbursement shall be as follows:
o Construction Account # 501-48360-501 ($1,342,000) - Reconstruction Bonds
o Construction Account # 501-48360-501 ($50,000) - Municipal State Aid
o Trunk Reserve Account # 502-50035-517 ($48,823)
o Trunk Reserve Account # 502-50035-518 ($187,000)
;-~'Council\Ag',r:c, :~eports\200T.CJ 06 07\CR c'",solution 1
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
o Utility Fund Account # 601-49450-530 ($297,000)
3. The City shall transfer $118,000 to the Construction Fund for reimbursement of City Engineering
and Administration costs. The funding allocation shall be as follows:
o Trunk Reserve Account # 502-50035-518 ($46,000)
o Utility Fund Account # 601-49450-530 ($72,000)
4. City financing costs of an estimated $40,960 shall be expensed as follows:
o Construction Fund Acct # 501-48360-507
PASSED AND ADOPTED THIS 6th DAY OF AUGUST 2007.
YES
NO
Haugen Haugen
Erickson Erickson
Hedbera Hedbera
LeMair LeMair
Millar Millar
Frank Boyles, City Manager
R:\Council\Agenda Reports\2007\08 06 07\CR 21 Resolution 1.doc
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4646 Dakota Street S.E.
Prior Lake. MN 55372.1714
RESOLUTION XX-XXX
A RESOLUTION APPROVING CONSTRUCTION COST PARTICIPATION WITH SCOTT COUNTY
FOR THE CR 12 AND TH 13 IMPROVEMENT PROJECT
SAP 70-612-10
Motion By:
Second By:
WHEREAS On April 16, 2007 the City Council approved the Cooperative Agreement with Scott
County for this project; and
WHEREAS, The County has received bids and has invoiced the City for Construction Costs; and
WHEREAS, The City of Prior Lake's street and storm sewer cost share is allocated as follows:
Cit of Prior lake Costs
Road & Storm Sewer Construction*
Utili Construction**
Cit En ineerin /Administration ***
Total Cit Cost
*Includes 18% County design and administration cost
** Includes 13% County design and administration cost
*** Includes 7% of Utility and Roadway Cost for testing, staking and administration
$652,025
$305,693
$56,000
$1,013,718.00
The proposed City funding sources for this project are identified below:
$400,000
$61,000
$50,000
$162,000
$240,718
$100,000
WHEREAS, The City of Prior Lake shall reimburse Scott County $957,718 for the CR 12 and TH 13
Improvement project as estimated above. This amount excludes the City's
Administration and Engineering costs for Street and Utility Construction of $56,000.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
R\('c!ncillAgenda "\Jorts\2007\C" 07\CR 21 f~;;c'ution 2.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
2. The City shall reimburse Scott County $957,718 for the CR 12 and TH 13 Improvement Project.
The funding sources for this reimbursement shall be as follows:
o Capital Park Fund Account # 225-45201-501 ($58,000)
o Trunk Reserve Fund Account # 502-50083-517 ($154,000)
o Trunk Reserve Fund Account # 502-50083-518 ($228,718)
o Street Oversize Fund Account # 503-80102-501 ($376,000)
o Utility Fund Account # 601-49400-530 ($94,000)
o Water Quality Fund Account # 602-49420-530 ($47,000)
3. The City shall transfer $56,000 to the Construction Fund for reimbursement of City Engineering and
Administration costs. The funding allocation shall be as follows:
o Capital Park Fund Account # 225-45201-501 ($3,000)
o Trunk Reserve Fund Account # 502-50083-517 ($8,000)
o Trunk Reserve Fund Account # 502-50083-518 ($12,000)
o Street Oversize Fund Account # 503-80102-501 ($24,000)
o Utility Fund Account # 601-49400-530 ($6,000)
o Water Quality Fund Account # 602-49420-530 ($3,000)
4. The City shall deposit all assessment proceeds in the Street Oversize Fund.
5. Upon the property sale by the City of 3631 1701h Street SW, the City shall reimburse the County for
its right-of-way acquisition cost up to a maximum of $75,000 from the proceeds of the sale. Any
remaining sale proceeds above $75,000 shall be deposited into the Street Oversize Fund.
PASSED AND ADOPTED THIS 6th DAY OF AUGUST 2007.
YES
NO
Haugen X Haugen
Erickson X Erickson
Hedbera X Hedberg
LeMair X LeMair
Millar X Millar
Frank Boyles, City Manager
R:\Council\Agenda Reports\2007\08 06 07\CR 21 Resolution 2.doc
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
A RESOLUTION APPROVING THE CONSTRUCTION COST PARTICIPATION WITH SCOTT
COUNTY FOR THE JEFFERS PASS/COACHMAN LANE AND CR 21 TRAFFIC SIGNAL
IMPROVEMENTS
Motion By:
Second By:
WHEREAS, On June 18, 2007 the City Council approved the Cooperative Agreement with Scott
County for this project ; and
WHEREAS, The County has received bids and has invoiced the City for its share; and
WHEREAS, The City agrees to pay 50% of the cost associated with signalizing this intersection;
and
WHEREAS, The School District has agreed to reimburse the City 50% of the City's portion of the
project costs in equal installments over a 3 year period; and
WHEREAS, The City's cost share is $139,028; and
WHEREAS, This is an important and needed safety improvement on CR 21.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Funding for this project shall come from the Street Oversize Fund Account No. 503-80207-501.
3. Staff is authorized to make payment to Scott County in the amount of $139,028.
4. Staff is authorized to invoice the ISD 719 $23,171 annually for this improvement for a period of 3
years to be deposited in the Street Oversize Fund.
PASSED AND ADOPTED THIS 6TH DAY OF AUGUST 2007.
YES
NO
HauQen HauQen
Erickson Erickson
HedberQ HedberQ
LeMair LeMair
Millar Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245