HomeMy WebLinkAbout4B - Res. for 1997 JPA for Traffice Markings, etc.
CONSENT AGENDA #:
PREP ARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
STAFF AGENDA REPORT
4B
GREG ILKKA, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF RESOLUTION 97-XX
AUTHORIZING THE EXECUTION OF THE 1997 JOINT
POWERS AGREEMENT FOR TRAFFIC MARKINGS,
STREET SWEEPING, CRACK SEALING, AND SEAL
COATING
JANUARY 21, 1997
The purpose of this Agenda item is to approve the enclosed Joint
Powers Agreement (JP A) for traffic markings, street sweeping,
crack sealing, and seal coating for 1997. The City has participated
in the JP A since 1995 and has determined it to be very cost
effective.
The City of Bumsville and other south suburban communities have
been participating in the above referenced lP A in past years. Prior
Lake participated for the first time in 1995. This arrangement has
streamlined the legal process of contracting for these services and
resulted in lower cost by utilizing the combined purchasing power
of several communities through the sealed bid process. The
language of the agreement is identical to last year's.
The most recent year in which Prior Lake took bids on seal coating
city roadways was 1993. Although the 1993 JP A bid price of
$0.4325/square yard (sy) was only slightly lower than the $0.44/sy
Prior Lake bid price, the '94, '95, and '96 JP A prices have been
very reasonable at $O.3685/sy, $0.4025/sy, and $0.40/sy,
respectively. The JP A specifications also require a higher grade
aggregate than what the City was using. Correspondingly the City
is getting a better product for a similar cost. The staff time saved
by not having to administer the bid process is a distinct advantage
also.
162Q)09~le Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTlJNITY EMPLOYER
ISSUES:
ALTERNATIVES:
RECOMMENDATION:
ACTION REQUIRED:
G:\AGENDA97\1P A97 .DOC
JPA97.DOC
is also streamlined by participation in the lP A. The City of
Burnsville administers this program and charges a sliding scale fee
of 1 % - 2% for this service based on dollar volume of work. Based
on our 1996 experience this fee amounted to $795.42.
In the past we had experienced some complaints on our seal coat
projects involving tracking of aggregate and oil into homes,
particularly in cul-de-sacs. Cul-de-sacs are very difficult areas of
the street to get the seal coat to adhere. The sharp turning
movements of vehicles cause the aggregate to become dislodged.
Staff recommended that cul-de-sacs not be seal coated in 1996.
With the low traffic volumes in cul-de-sacs, the deterioration from
wear is minimal so that not seal coating them should not adversely
impact their life expectancy. Council approved this decision and
cul-de-sacs were not done in 1996. No complaints were received
regarding either tracking problems or not doing the cul-de-sacs.
We intend to continue the practice of not seal coating cul-de-sacs
this year, unless directed otherwise.
The alternatives are as follows:
1. Approve entering into the lP A.
2. Deny this Agenda item for a specific reason.
3. Table this Agenda item for a specific reason.
Alternative No.1. This JP A will continue to streamline our
contracting for these services and will result in a cost savings. The
state legislature places a high priority on cities combining their
talents to accomplish day to day responsibilities. This is an
excellent example of this practice.
Motion and second to approve Resolution 97-XX authorizing the
Mayor and City Manager to execute the "Joint Powers Agreement _
1997 Traffic Markings, 'reet Sweeping, Crack Sealing, and Seal
C01g~',J ~
REVIEWE
RESOLUTION 97-XX
AUTHORIZING THE EXECUTION
OF A JOINT POWERS AGREEMENT WITH
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE
ROSEMOUNT, SAVAGE, PRIOR LAKE AND SHAKOPEE
FOR THE
1997 TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING
AND SEAL COATING
MOTION BY: SECOND BY:
WHEREAS, Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake and Shakopee annually join together to contract for traffic
markings, street sweeping, crack sealing and seal coating; and
WHEREAS, this type of Joint Powers Agreement results in cost savings to the City
of Prior Lake and is highly encouraged by the State of Minnesota; and
WHEREAS, the attached Joint Powers Agreement outlining the City's participation
in the 1997 Traffic Markings, Street Sweeping, Crack Sealing, and Seal
Coating Contract has been reviewed and approved by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
that the appropriate City officials be hereby authorized to execute the attached Joint Powers
Agreement and forward it back to the City of Bumsville for proper execution.
Passed and adopted this 21st day of January, 1997.
YES NO
Andren Andren
Greenfield Greenfield
Kedrowski Kedrowski
Mader Mader
Schenck Schenck
{Seal} City Manager
City of Prior Lake
162(j)(Mmgie Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTlJNITY E'vlPLOYER
."- l '
( .
.,
JOINT POWERS AGREEMENT
1997 TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING & SEAL
COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE
ROSEMOUNT, SAVAGE, PRIOR LAKE AND SHAKOPEE
AGREErvIENT made this 21 st day of January, 1997 by and between the cities of
Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee
utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee shall
provide to Bumsville the estimated quantities for these services in each respective community, and
shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a
recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake and Shakopee and upon their approval, award the contract pursuant to State Law.
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4. Each city shall be responsible for:
Preparing maps showing the proposed locations for these services including
estimating the quantities.
Preparing the streets for markings in accordance with the specificaticns and
coordinating with the contractor as to the timing of the actual work.
Inspecting the contractor's work, measuring the quantities of work p;~rformed,
approving and certifying the progress or final payments to the contraCtor.
Pay a percentage of actual construction cost to City ofBumsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - 50,000 - 2%
$50,000 - 100,000 - 1.5%
Over 100,000 - 1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
.
.
.
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each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake and Shakopee each of them, indemnify, save, and hold hannless the City of Burnsville and all
of its agents and employees from any and all claims, demands, actions, or causes of action, for
whatever nature, arising out of the contracting procedure by reason of the execution or performance
of the work purchased for each respective city under this agreement, and that the cities of Apple
Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee further agree to defend, at
their sole cost and expense, any actions or proceedings commenced against their respective cities
for the purposes of asserting any claim of whatsoever
character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities, otherwise the agreement will automatically tenninate on October 31,
1997.
2
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVILLE
BY:
Mayor
Elizabeth B. Kautz
DATE:
BY:
Manager
Gregory 1. Konat
CITY OF APPLE VALLEY
BY:
Mayor
DATE:
BY:
Clerk
CITY OF EAGAN
BY:
Mayor
DATE:
BY:
Clerk
CITY OF LAKEVILLE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF ROSEMOUNT
BY:
Mayor
DATE:
BY:
Clerk
CITY OF SAVAGE
BY:
Mayor
DATE:
BY:
Clerk
CITY PRIOR LAKE
BY:
Mayor
DATE:
BY:
Clerk
CITY SHAKOPEE
BY:
Mayor
DATE:
BY:
Clerk
3
1997-98 SCHEDULE
STREET MAINTENANCE MATERIALS
CITY PROJECT 97-302
BURNSVILLE, MINNESOTA
CONTRACT PERIOD: MARCH 16, 1997 THRU MARCH 15, 1998
DETERMThl'E AREAS TO BE SEALCOATED:
(Start to Prepare Maps)
October - November 1996
GET JOINT POWERS AGREEMENT TO CITIES
AND QUANTITIES FROM ALL CONCERNED:
CONSIDER JOINT POWERS AGREEMENT:
(Council Meeting)
PERMISSION TO AUTHORlZE AD FOR BIDS:
(Council Meeting)
PUBLISH: Send to Paper - Dakota County Tribune
Published
PUBLISH: Send to Paper - Construction Bulletin
Published
PLANS & SPECIFICATIONS (Mail out to Bidders List):
OPEN BIDS:
(Send Letters to Cities to
Concur Award of Bids)
COUNCIL CONSIDERS AWARD:
(Council Meeting)
LEITER, ABSTRACT & CONTRACTS
TO SUCCESSFUL BIDDERS:
LEITER TO CITIES & CONTRACTORS
ABOUT PRE-CONSTRUCTION MEETING:
LEITER & ABSTRACT TO UNSUCCESSFUL BIDDERS:
PRE-CONSTRUCTION MEETING:
LEITER AND MAP FOR PRESS RELEASE:
December 2, 1996
January 21, 1997
February 3, 1997
February 3, 1997
February 6, 1997
February 5, 1997
February 7, 1997
February 6, 1997
February 28, 1997
March 17, 1997
March 18, 1997
March 25, 1997
May 1,1997
April 10, 1997
June 2, 1997