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Home My WebLink About8B - Street Light Installation @ CR 82 & CSAH 17 STAFF AGENDA REPORT AGENDA #: PREPARED BY: 8B GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER CONSIDER APPROVAL OF RESOLUTION 97 -XX AUTHORIZING AN AGREEMENT FOR PARTICIPATION IN THE INSTALLATION AND OPERATION OF A STREET LIGHT WITH SCOTT COUNTY AT THE INTERSECTION OF COUNTY ROAD 82 AND CSAH 17 JANUARY 21, 1997 SUBJECT: DATE: INTRODUCTION: The purpose of this Agenda item is to present an Agreement for participation in the installation and operation of a street light (not traffic signal) with Scott County at County Road 82 and CSAH 17 and introduce Resolution 97 -XX approving the Agreement. BACKGROUND: After receiving complaints about lack of visibility at night at the intersection of CSAH 17 and County Road 82, Scott County conducted a warrant study for a street light. The warrant study showed the intersection qualified by exceeding the minimum traffic volume requirements for a street light. This criteria is taken from MnDot's Traffic Engineering Manual. From experience it is more likely that these complaints come from local citizens who use the road frequently than from those motorists just passing through. DISCUSSION: Scott County determined that the best way to illuminate this intersection would be with two street lights. As it happens, one of the proposed lights would be in Prior Lake, and one would be in Shakopee. County staff prepared a participatory Agreement for installation and operation of the street lights for both cities. There is an existing pole on the north side of the intersection from which a 250 watt cobra head light would be installed. The Agreement states the County will pay for the installation of the light. The City will be responsible for electricity and maintenance costs. Due to current County policy the City presently pays for electricity for all street lights on County roads. 16200 ~gMJ€!'rle>~~~Q;..'29~rior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EquAL OPPORTLNITY EMPLOYER .. .,- FUNDING: ALTERNATIVES: RECOMMENDA TION: ACTION REQUIRED: Many of these street lights are currently maintained by City staff, including CSAH 21 and T.H. 13. However, this is a dangerous job when high volume traffic is present. For this light, staff proposes to pay an additional fee and have Minnesota Valley Electric maintain the light. The rate for a 250 watt street light is presently $11.50 a month for electricity and maintenance. The City of Shakopee has approved their Agreement on the same terms. This is a desirable improvement for both traffic and pedestrian safety. The terms of the Agreement are consistent with traffic signal installations. Also, prior to the traffic signal installation at the CSAH 42 I CSAH 21 intersection, the City paid electricity and maintenance of a street light at that location. The total cost for the electricity and maintenance for Prior Lake's light would be $11.50/month or $138.00/per year. Funding will be through the street department budget. The Alternatives are as follows: 1. Adopt Resolution 97 -XX, approving the Agreement for Participation in the Installation and Operation of a Street Light with Scott County. 2. Table this item to obtain further information. 3. Deny this Agenda item for specific reasons. The recommendation is for Alternative NO.1. I intend to work with other Scott County cities to discuss the County's street light policy. Motion and seco~ to adopt;.esortion 97-XX. REVIEWED BY:')\' lj \.--------. Fra s, City Manager /// 2 ArINNESO~~ RESOLUTION APPROVING THE AGREEMENT FOR PARTICIPATION IN THE INSTALLATION AND OPERATION OF A STREET LIGHT WITH SCOTT COUNTY RESOLUTION 97-XX MOTION BY: SECOND BY: WHEREAS, it is mutually desirable by the City and by Scott County to install a street light at the intersection of CSAH 17 and County Ro<id 82 within the City limits; and WHEREAS, a warrant study has been completed and a street light is warranted at this intersection; and WHEREAS, the attached agreement outlining the City's participation in the installation and operation of this street light has been reviewed and approved by the City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that the appropriate City officials be hereby authorized to execute the attached Agreement with Scott County and forward it back to Scott County for execution. Passed and adopted this 21st day of January, 1997. YES NO Andren Andren Greenfield Greenfield Kedrowski Kedrowski Mader Mader Schenck Schenck {Seal} City Manager City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER d ~ ~ .-:h ~ o ~ III ~ I ; 10 ~ t ~ I; ~ B 2 J o 100 n.-..... SCALE I N ~.-.-.- -I--~--- FREE R~ TURN LANE FREE RT. TURN LANE sm. I +94 It. INP. NO PIPE F a I 15"X40' R.C.P., CLASS m F a I 2 - APRONS ~\ EXISlING . ?r;~( \,.u. ~ 33 R/W ~ . h1' '~~ ~~>~ ~i"~~~j ~~ L ,,,..'" Mrf.R 10 MAlCII tA"" EXISTING It. ~TING C.S.A.I!. 17 l \ \ ~ .'" If ... 'V- ~ i'\o..,rc. A" 0 pe't-~ ~v"'" stl ... ex,)-h',,~ ro Ie -... - ('- lEND CONSTRUCTION " Sl A 2 t 50 - END GHAIJING ~s fA: It 50- END PAVING It: :.. ~ tf) FREE RlGIIT TURN cunVE DATA o . 160 b. . 550:n'46" R · 358.10' T · 188.92' l · 347.60' I ft. P.C. · 0+00 t.. C.R. aJ.STA. 2+00, 22.5 LT. . · 0.06'1, , 200 I fEET _. -- . ._-. .. .. - - - - - .-- . _. -. - -- - - - --. -- --. - -- - -- .. - -. .. - ... - . - - - -- .- - - -- ---. -- - .. - -- - - - . - .. .. '- - - .- - --- -_. -- - - ... I ._. - - ---- -- - ---- - -. - -- - .. - - - --- . - u .. - ---- -- -.-- CSAH 1 7 @ CR 82 City of Prior lake County of Scott AGREEMENT FOR PARTICIPATION IN THE INSTALLATION AND OPERATION OF A STREET LIGHT THIS AGREEMENT, Made and entered into this day of .19~ by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Prior lake, a body pol itic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, It is considered mutually desirable to install a street light at the intersection of County State Aid Highway 17 and County Road 82 within the City; and WHEREAS, The City has expressed its willingness to participate in the operating 'cost of said street light; and WHEREAS, Said work shall be carried out by the parties hereto under the provisions of M.S. See. 162.17. NOW, THEREFORE, IT IS AGREED AS FOllOWS: The County shall install, or cause the installation of a street light at the intersection of CSAH 17 and CR 82. Such installation, as described immediately above, shall be hereinafter referred to as the "project. " CSAH 1 7 @ CR 82 City of Prior Lake County of Scott II The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. III The City shall provide the electrical energy for the operation of the street light to be installed under the project, all at the sole cost and expense of the City. IV Upon completion of the work, the City shall maintain the street light including, but not limited to photoelectrical controls, relamping, glassware, and cleaning of the glassware thereof at the sole cost and expense of the City. The City may assign this responsibility upon written approval from the County. V The construction of this project shall be under the supervision and direction of the County. However, the City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no responsibility for the supervision of the work. VI Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by 2 CSAH 1 7 @ CR 82 City of Prior Lake County of Scott the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. VII It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any c1aim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negl igence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all c1aims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. VIII It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any c1aims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. 3 CSAH 1 7 @ CR 82 City of Prior Lake County of Scott IX It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so ,engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County In the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work' or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. X The provisions of M.S. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. 4 CSAH 17@CR 82 City of Prior Lake County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF PRIOR LAKE By: Mayor (SEAl) Date And: City Manager Date COUNTY OF SCOTT ATTEST: By: By: County Aciministrrltor Chairman of Its County Board Date Date RECOMMEN OED FOR APPROVAL: By: County Engineer Date Upon proper execution, this agreement will be legally valid and binding. APPROVED AS TO EXECUTION By: County Attorney Date JF-W:\AGRMT\COOP\ 1 7@82-PL 2/22/94 Rev. 9/23/96 5 " CSAH 1 7 @ CR 82 City of Prior lake County of Scott AGREEMENT FOR PARTICIPATION IN THE INSTALLATION AND OPERATION OF A STREET LIGHT THIS AGREEMENT, Made and entered into this day of .19..:........- by and between the County of Scott, a body politic and corporate under the laws of the State of ;t\'\innesota, hereinafter referred to as the "County" and the City of Prior lake, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, It is considered mutually desirable to install a street light at the intersection of County State Aid Highway 17 and County Road 82 within the City; and WHEREAS, The City has expressed its willingness to participate in the operating cost of said street light; and WHEREAS, Said work shall be carried out by the parties hereto under the provisions of M.S. See. 162.17. NOW, THEREFORE, IT IS AGREED AS FOllOWS: The County shall install, or cause the installation of a street light at the intersection of CSAH 17 and CR 82. Such installation, as described immediately above, shall be hereinafter referred to as the "project. " -----r;-- CSAH 1 7 @ CR 82 City of Prior Lake County of Scott II The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. III The City shall provide the electrical energy for the operation of the street light to be installed under the project, all at the sole cost and expense of the City. IV Upon completion of the work, the City shall maintain the street light including, but not limited to photoelectrical controls, relamping, glassware, and cleaning of the glassware thereof at the sole cost and expense of the City. The City may assign this responsibility upon written approval from the County. V The construction of this project shall be under the supervision and direction of the County. However, the City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no responsibility for the supervision of the work. VI Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by 2 CSAH 1 7 @ CR 82 City of Prior Lake County of Scott the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. VII It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. VIII It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. 3 C5AH 1 7 @ CR 82 City of Prior Lake County of Scott IX It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County In the performance ot any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work'or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. X The provisions of /\;\,5. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. 4 CSAH 17@CR 82 City of Prior lake County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF PRIOR lAKE By: Mayor (SEAL) Date And: City Manager Date COUNTY OF SCOTT ATTEST: By: By: County Administrator Chairman of Its County Board Date Date RECOMMEN OED FOR APPROVAL: By: County Engineer Date Upon proper execution, this agreement will be legally valid and binding. APPROVED AS TO EXECUTION By: County Attorney Date JF-W:\AGRN\T\COOP\ 1 7@82-Pl V2V94 . Rev. 9/23/96 5 ----------;--"--