The URL can be used to link to this page

Home My WebLink About6B - 1997 Public Improvement Projects STAFF AGENDA REPORT AGENDA #: PREPARED BY: DATE: 6B GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION 97 -XX ORDERING THE 1997 IMPROVEMENT PROJECTS AND PREPARATION OF PLANS AND SPECIFICATIONS THEREFORE. APRIL 7, 1997 SUBJECT: INTRODUCTION: The purpose of this agenda item is to conduct a public hearing for the 1997 Capital Improvement Program (CIP) projects that require the City to follow the Minnesota Statutes (MS), Chapter 429 process. These projects are: Pike Lake Trail; Mushtown Road; and CSAH 42. Also, as part of this item Council will consider a resolution to order these improvements and authorize the preparation of plans and specifications therefore. BACKGROUND: On January 21, 1997, Council passed Resolution 97-03 ordering the preparation of a feasibility report for those projects in the 1997 CIP required to follow the MS Chap. 429 process. The projects studied in the report were: Mushtown Road, Pike Lake Trail, CSAH 42, Street Sealcoating, and Lakefront Park Incremental Improvements. The recommendation of the feasibility report was to proceed with Mushtown Road, Pike Lake Trail, and CSAH 42. The street sealcoating was determined not to be cost effective this year. The Lakefront Park incremental improvements were dropped due to the passage of the Parks referendum. On March 3, 1997, Council passed Resolution 97-11 accepting the feasibility report and calling for a public hearing on the 1997 improvement projects. DISCUSSION: The Public Hearing will cover the following three projects: Mushtown Road, Pike Lake Trail (south of CSAH 42), and CSAH 42. Details of the projects and proposed financing will be presented to the public at the hearing. Financing of the improvements are recommended as follows: 1620~~~reek Ave, S,E., Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Project Area 1 2 3 Totals Name Mushtown Pike lake CSAH 42 Road Trail Assessments $94,040 $192,638 $0 $286,678 Tax levy $282,154 $0 $320,760 $602,914 MSA Funds $0 $114.104 $0 $114,104 Trunk Reserve $0 $79,687 $290.752 $370,439 Collector Street $0 $0 $0 $0 Project Total $376,194 $386,429 $611.512 $1,374,135 The only properties on the projects subject to assessments are: the Wood ridge Estates 3rd Addition development, and one lot in the Windstar development on Mushtown Road; the Wensmann property, and Holy Cross Church on Pike Lake Trail. Each of the affected property owners has been notified and provided an opportunity to discuss the projects with staff prior to the Public Hearing. The Feasibility Report recommended various financing sources. The use of collector street funds for Mushtown Road and Pike Lake Trail has been changed. The current plan is to increase the proposed bond portion on Mushtown Road and use State-Aid funds for Pike Lake Trail. Mushtown Road will include an alternate bid item to extend the improvement to the Ponds access road. Notwithstanding the change in funding, it is still recommended to include the alternate bid item at this time and determine at the time of bid opening/consideration whether to go forward with the work based on available funding. Anticipating that Council will order the improvements and in the interest of project schedules, staff requested fee proposals for the preparation of plans and specifications for Mushtown Road and Pike Lake Trail (The County will prepare the CSAH 42 improvement plans) from three engineering firms: Maier, Stewart & Associates (MSA) , Pioneer Engineering, and Rieke, Carroll, Muller & Associates (RCM). The proposed fees were as follows: Company Design Fee Bidding Fee Total Fee MSA $26,400 $4,000 $30,400 Pioneer $46.200 $3.000 $49,200 RCM $27,480 $2,420 $29,900 Upon review of the proposals it was determined that MSA's fee proposal, not to exceed $30,400, was in the best interests of the City. Although RCM's fee was $500 less we were concerned about having a new firm working with the City on these particular projects due to the aggressive schedule. MSA is familiar with the City, our standards, and our procedures. As professional services are not subject to competitive bidding requirements we 97IMPORD.DOC ALTERNATIVES: RECOMMENDATION: ACTION REQUIRED: 971MPORD.DOC determined that the $500 difference was not substantial enough to outweigh our schedule concerns. There are three alternatives for the City Council to consider: 1. Conduct the Public Hearing and approve Resolution 97-XX which orders the 1997 Improvements and authorizes Maier Stewart and Associates to prepare plans and specifications for Mushtown Road and Pike Lake Trail. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. Alternative NO.1. 1. Conduct a Public Hearing on the 1997 Improvements. 2. A motion and second tG'adopt Resolution 97 -XX. (<7 ( / ~. RESOLUTION 97-XX ORDERING 1997 IMPROVEMENTS AND PREPARATION OF PLANS FOR MUSHTOWN ROAD (PROJECT 95-07), PIKE LAKE TRAIL (PROJECT 97-17) AND CSAH 42 (PROJECT 95-09) MOTION BY: SECOND BY: WHEREAS, pursuant to resolution 97-11 which the City Council adopted on March 3, 1997, calling for a Public Hearing to be held on the 1997 Improvement Projects which include the following improvements and generally described project areas: 1. Mushtown Road from approximately 1,400 feet south of Tower Street to the southeast for 2,900 feet to a point approximately 800 feet beyond Ridgewood Court by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, trails, bituminous surfacing, and appurtenant work; and 2. Pike Lake Trail from CSAH 42 south to the proposed north plat line of Knob Hill by the construction of grading, storm sewer, utility improvements, concrete curb and gutter, sidewalk, bituminous surfacing, and appurtenant work; and 3. CSAH 42 from Ferndale Avenue west to McKenna Road by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, trunk sanitary sewer and watermain, trails, bituminous surfacing, and appurtenant work; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on the 7th day of April, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. Such improvements are hereby ordered as proposed in the Council Resolution 97-11 adopted the 3rd day of March, 1997. 2. The City Engineer and MSA Consulting Engineers are hereby designated as the Engineer for these improvements. The Engineer shall prepare plans and specifications for the making of such improvements. 3. MSA Consulting Engineers is hereby authorized to prepare plans and specifications for Mushtown Road and Pike Lake Trail for a fee not to exceed $30,400. 971MPORD.DOC Passed and adopted this 7th day of April, 1997. Andren Greenfield Kedrowski Mader Schenck {Seal} 971MPORD.DOC YES Andren Greenfield Kedrowski Mader Schenck NO Frank Boyles City Manager City of Prior Lake