HomeMy WebLinkAbout8A - Well #6 - Design Services
STAFF AGENDA REPORT
DATE:
SA
GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
CONSIDER APPROVAL OF RESOLUTION 97-XX
AUTHORIZING BONESTROO, ROSENE, ANDERLlK &
ASSOCIATES TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR WELL #6 AND ASSOCIATED WATER
SYSTEM IMPROVEMENTS.
APRIL 7,1997
AGENDA #:
PREPARED BY:
SUBJECT:
INTRODUCTION:
The purpose of this Agenda item is to authorize Bonestroo,
Rosene, Anderlik & Associates to provide the required
professional engineering services for the completion of well #6
and the associated water system improvements.
BACKGROUND:
The 1997 Capital Improvement Program (CIP) includes the
construction of well #6. Related to well #6 is the reconstruction of
wellhouse #3 which is badly deteriorated. Wellhouse #3 currently
houses well #3 and serves wells #3 & #4. Upon reconstruction,
well house #3 will serve wells #3, #4, & #6. Reconstruction of
wellhouse #3 eliminates the need for a well house for well #6.
These projects and the ancillary work required to make well #6
functional are to be funded through the Trunk Reserve Fund.
DISCUSSION:
The work that will be contracted for through this agreement is for
professional engineering services only. The product of these
services will be plans and specifications for two separate
construction contracts, as well as construction phase services.
The first contract will be for the construction (drilling and
development) of well #6. The second contract will be for the
reconstruction of wellhouse #3 and associated water system
improvements to make well # 6 functional within the city water
system.
The City requested proposals for professional services from six
engineering firms:
1) Bonestroo, Rosene, Anderlik & Associates (BRA)
2) Maier, Stewart & Associates (MSA)
3) Orr, Schelen, Mayeron & Associates, Inc. (OSM)
4) Progressive Consulting Engineers, Inc. (PCE)
16200-~~e Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTCNITY EMPLOYER
5) Rieke, Carrol, Muller Associates, Inc. (RCM)
6) Toltz, King, Duvall, Anderson & Associates (TKDA)
Proposals were received from five of the six firms. RCM chose not
to submit because of their commitment to the City of Savage for
the same type of work.
Each proposal separated the required services into three phases;
Feasibility Study, Final Design, and Construction & Start-up.
Staff established the following criteria for consultant selection:
Proposal Quality
Project Manager Experience
Previous well experience (Mt. Simon/Hinckley)
Design Approachllngenuity
Project team availability
Previous track record
Project Schedule
Stabillity of company
Compensation
The following table shows the proposed professional labor fees
and other costs from each proposal:
Feasibility and Construction Direct or Total Fee
Final Design Services Other Proposal
Phase Expense
BRA $33,740 $18,760 $3,282 $55,782
MSA $37,255 $18,440 None Given $55,695
OSM $38,300 $41 ,400 $10,000 $89,700
PCE $29,985 $29,990 $2,700 $62,675
TKDA $49,180 $46,540 $6,025 $101,745
Based on a review of each of the proposals it was apparent that
there was no substantial difference in each firms project
understanding or proposed work tasks. Due to the range of
proposed fees the slate for serious consideration was narrowed to
three firms.
Using the stated criteria, a committee made up of myself, the
Public Works Supervisor, and the Water Resources Coordinator
evaluated each firm individually and then collectively. Based on
the outcome of these evaluations Bonestroo, Rosene, Anderlik &
Associates came out on top in most categories and was chosen
for recommendation to the City Council.
WELL6.DOC
ALTERNATIVES:
RECOMMENDATION:
ACTION REQUIRED:
WELL6.DOC
There are three alternatives for the City Council to consider:
1. Approve Resolution 97 -XX which authorizes Bonestroo,
Rosene, Anderlik & Associates to provide engineering
services for the completion of well #6 and the associated
water system improvements for a total fee not to exceed
$55,782.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
Alternative NO.1.
A mion aId seconr:PI Resolution 97 -XX.
REVIEWE I
RESOLUTION 97-XX
AUTHORIZING BONESTROO, ROSENE, ANDERLlK & ASSOCIATES TO PROVIDE
ENGINEERING SERVICES FOR WELL #6 AND THE ASSOCITATED WATER SYSTEM
IMPROVEMENTS
MOTION BY:
SECOND BY:
WHEREAS, it is proposed to construct well #6 and reconstruct wellhouse #3, and
WHEREAS, engineering services including a feasibility study, final design, and construction
services are required for this project, and
WHEREAS, based on the review and evaluation of five proposals, the City Engineer
recommends acceptance of the proposal from Bonestroo, Rosene, Anderlik &
Associates.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, Bonestroo, Rosene, Anderlik & Associates is hereby authorized to provide
engineering services for well #6 and the associated water system improvements for a total fee
not to exceed $55,782.
Passed and adopted this 7th day of April, 1997.
YES NO
Andren Andren
Greenfield - Greenfield
Kedrowski - Kedrowski
Mader Mader
Schenck - Schenck
{Seal}
Frank Boyles
City Manager
City of Prior Lake
WELL6.DOC