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Home My WebLink About4D - St. Michael's Church Waiver of Fees AGENDA # PREPARED BY: SUBJECT: DATE: 4D JANET RINGBERG CONSIDER APPROVAL OF WAIVER OF OUTDOOR PERMIT FEES AND CLEAN-UP DEPOSIT FOR ST. MICHAEL'S APRILFEST MARCH 3, 1997 INTRODUCTION: St. Michael's Church is requesting an Outdoor Concert permit in order to hold a family dance on the school grounds during their Aprilfest celebration on April 26, 1997. BACKGROUND: Aprilfest is an annual event for families of the entire community and a main fund-raiser for St. Michael's Church. They have already been approved for a temporary gambling license and a temporary liquor license is being considered for this event. DISCUSSION: St. Michael's is requesting that the $200.00 Outdoor Concert Fee be waived along with the $250.00 clean-up deposit as they are a non-profit organization. The fees have been waived previously by the City Council. ISSUES: The dance will be held in an enclosed area (tent) and any debris from the dance will also be contained in the enclosed area. The format is similar to previous dances which have taken place with minimum incident. AL TERNATIVES: 1. Approve the waiver of Outdoor Concert fee m the amount of $200.00 and the clean-up deposit m the amount of $250.00. 2. Deny fee waiver request. RECOMMENDATION: Staff recommends Council approve the fee waiver for St. Michael's Aprilfest upon approval by City Manager Frank Boyles of the Outdoor Concert Permit. ACTION R... EQUIRk n . A motion as part of the consent agenda to approve the waiver 1 " of the Outdoor Concert permit fee for St. Michael's Church for . < April 26, 1997. t~ll Approv by: 16200 ~a;~WWJt.~~., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER t c.. " Church of St. Michael ';.;,.- i>-. J~!11 Duluth Avenue S.E., Prior Lake, Minnesota 55372 .....'. ,'oJ _ :,:- ~ .....~ Tel. 447-2491 ;..:-~"~- ,.~ '-:. -M .~;:. February 4, 1997 City of Prior Lake 16200 Eagle Creek Ave. Prior Lake, MN 55372 This letter comes to you along with the application for our out-door concert permit. We are asking for your approval to have Todd Hertaus, a OJ, provide the music for our parish, at our annual Church festival on April 26, 1997 from 7:00 pm to 11:00 pm. We have used him in the past, and have formerly notified all surrounding neighbors about this concert. We will continue to notify them and provide them with a special invitation to join us for these hours. We will continue to hold to our 11:00 pm ~finish. We would like to ask for your consideration in waiving the $ 250.00 permit fee, like you always have done in the past years. We do not charge to get into this concert, and it is not used for a fundraising activity as much as it is used for the socializing of all of our parishioners who have worked all day long at other activities that are needed to make the Aprilfest the function that the Church of St. Michael's desperately needs. We would like to assure that there will be no under age drinking. We have instituted a task force this year, along with other adults, that will be monitoring the grounds and watching for any youths that attempt to acquire beer. Also, the people who run the beer garden, and their workers, are very strict in askiI?g for I.D. ifthere is any doubt that the customer might be underage. If you have any questions regarding this application, please feel free to contact myself, Cindy Geis or my husband, Ken, at home 447-6507, or at Cindy's work # 496-8167, or any of our 1997 Chairpeople listed below. Sincerely, Cindy Geis Other Chairpersons: Greg & Vicki Goblirsch - 440-6724 Dave & Cheryl Siehndel- 447-3318 Steve & Peg Hofer - 447-8537 Jim & Michelle O'Keefe - 447-2901 Randy & Patty Geister - 440-5270 Tom Story - 447-3880 \- OA-Jdnr ento~ ~. ~ ~ uJa~1.. /l1:'.~ ~i D ~~J- YJu;a ~ CITY OF PRIOR LAKE IN SUPPORT OF AN APPLICATION FOR A CITY LICENSE INSTRUCTIONS 1. The application form must be filled out with typewriter or by printing in ink. 2. Incomplete applications will be rejected. 3. If a question does not apply, enter N/A in the space provided for the answer. 4. This is an application for an outdoor concert license If you intend to serve alcoholic beverages at this inquire to see if additional licenses may be required. 5. A personal interview is required as part of the license investigation. Failure to participate in the interview will result in denial of the license. only. event, 6. The completed application must be presented to the Police Departm~nt. An appointment is necessary to ensure the prompt processl.ng of your application. Please call 440-3555 during business hours to schedule an appointment with a Detective. 7. The application fee must be paid when you present the application to the Police Department. I have received from the City of Prior Lake a copy of all City Ordinances relating to the outdoor concert license I have applied for. I will read and familiarize myself with these ordinances. Initial: t Date: J...~9-q1 "LIQ02" 1 1 " 9;'. Personal Information CN tn \Cl, TRUE NWE:(First) fA} ~a u eM' >lei- PLACE OF B TH: (C1ty,COU ty,state) DATE OF BIRTH: (Mo. J6J7D ~ if' S~ I YRLD10l.oJ<e, RESIDENCE A DRESS: (Street, City, State) Business phone:~lp'21iJJ 7 Home phone:.!fLf7-io567 _ ( ~e... Full Middle) . . W(}tF (Ma1 en Name) (;eJS (Last) /2 D y, Yr.) Ivtln~~ (The applicant must be in attendance at the concert) If a business name is used, a copy of the certificate is required by M.S.A. Chapter 333, certified by the Clerk of the District Court, shall be attached to this application. BUG&E~l.~E:fD.p S}~ II lM.u; Glue 5E. ID"(2.~Lak(l B SINESS ADDRESS: (Street,C1ty,State) 1. Have you ever been denied this type of license? If yes, list location and date. no 2. What date will the concert be held? (J.,p (" 'I I ~{p -+f\ J 1:39 7 4. What time will be concert start? '"]',00 pM (pm)() What time will the concert end? II :00 pt'Yl (;sharp ') 3. 5. Where will the concert be held? St: MLchaeJ s Sc.hl1lJ / q>arkL 09 J lJt: 2 6. What is the name of the musical group that will be giving the concert? C('Q2,/ IOdd 8-~r+au.s (D,0:) 7. What is the number of musicians that will be performing? 8. What type of music and amplification will this group use? o..~e<; of' muslc..- D."j. CtIY).pJi+1CCL+~'oYl u~d;::. )200 tuaJ-ts-- 6+ereo 9. (This '50 (Malden Name) (Last) , I-q -(;S- BIRTH: (Mo. Day, Yr.) Business 10. What is the full name, date of birth, address and telephone number of the group's sound technician that will be operating the amplification equipment? '-rodd lllichCle-l TRUE NAME: (Flrst) (Full Middle) ?! . ~ I (. -&S" ~LACE OF BIR;::(C' y,County,State) D~T; OF BIRTH: (Mo. Day, Yr.) '7 ~'A~E lt~~~~i ~~~t,ofJ~ttdtf?r()+t) M N Business phone: 44'7-4000 Home phone:~4D-35~9- tJ-er+aus (Maiden Name) (Last) 3 11. What steps will be taken to minimize the event's noise level? -tnere. 15> a.. tent which w\ l\ be.. used. --rk ~(S ,).) i t \ rpOI rvt -toward --t--he.. chu..rch - not 0... ~slcknce.. 12. What is the number of employees that you will have present at the concert? no em .p.fO\{t'e'E:7. j-:here. is O-::has/( Torce. en..(?olcin~l--aul'D(" ~+ W~ heLve, "n?-n-t-I,l,1-t"d. -n.., ~ wk. ~rt:e- ~ 13 mem bers . 13. List the security arrangements that you have made for the concert. (ie., crowd control fences, security personnel, etc.) ~ - ~have u.. 13 Member fus~ ~Y1:e.- ~s - S 1111 t I en-fb~ sin cI- rwe"" ,. Otf2;/tiuj oJ I nett U lt1es. also tAJt LV) U po II ce ."the ~ roUrds ~(" M'-{ ~rft~ 'fAd Q~ ()~ \,%....\'" f(7 rr,' r~a-'~, w~ ~tn - a 5u..fe enlll(Dn(Y\en+~o~hl)U;+ -f-hc ellerd-. 14. How many people will be attending this concert? ..Qst. IDO + 15. What is the name of the insurance company that will be providing insurance coverage for this concert? Please attach a copy of the policy to this application. &+h'D/ i c ~lLl +11 {L,{ .:In<-surance 16. Is liquor going to be served or sold during the so under who liquor license? tht-t,((J\ of Sf. M,dY:tels concert, if yes- 17. As the promoter of the concert, are you paying a fee for site use? _nD 4 19. If yes, how is the fee determined, what amount to be paid and to whom. A/A I List any persons, companies, groups organizations involved directly or concert. ehun~ {').p SLMAchael~ is the approximate 18. or fund raising indirectly with the 20. What are the financial responsibilities / relationships of the persons, companies, groups or fund raising organizations involved with concert. fee ney r-J5hcner$ p.J. donaks ~r()fce. the concert? 21. Is there a cover charge or entrance (list dollar amount per person) for pr; 5 On this page complete a drawing that details the location of the following ~tems at the concert: - Band Location & Direction they will be playing. - Bar Location(s) - Food and Beverage Vendors - Entrance & Exit Gates - Perimeter Fences - Relationship to existing buildings - Rest Room Facilities ~CH,~~,~~S~~y.. . /," .' ","M' ~/'" ~X<,~X/,' "'<,,,,,,X, '<':,'/ 'x, '..;/X,' ""-,'xxx, /,\/. xC DOOR /' <." ^~'/' ,x<,,;, , ""x "S<" Y)0<x ~< < A/ <v/ ~~'/<M"X~/~'/'" " , "'/ /" "" "c/ / ;"',' /, ' , '<"-" / 'X ,/ ,,-, ''>( ,/ / ", ). - fl" '" ',,' " ' '" / '/" / /' /<"< /~:"/,, --.0-'/, ". <, ,.' ,,--="//' _' '~, ,,~ "~:</><"/x;<^y /-<;<"',,--, "><'-;/>.<.'<'.<',~.< ,~/./.'"< )<', /XX)<'< /;<V" /..:'<;:<<',/"<'y~" )'x'/, ';<^'. 'x/ '.<"" x '/;/A. " ;/ ><><,," > ,"x", 'y .. ,/ x"'_ x " " < !' ,', I /', f /.~ f------- I EXIT FLAP IN TEN T WALL o I BEER!!. I DJ I POPCORN! I @' ~1Ai ~ ~~ ,r,f? ~ ~ ~," ~ t"~ , / -\ ~', ,4 (:\1 T Fi_AP IN TENT WALL !WI ~~I S~I ~I SlL M~CCHAElS ~u~R~~~NG lOu ~r o Ii. + lrEINIT EXI T FLAP IN TENT WALL e ~) ~~i ~W e " \fi~ e e EXI T FLAP IN TENT WALL 6 I hereby understand and agree that information revealed in support of this application for a license in the City of Prior Lake will be used by the city in accordance with federal, state, and local laws regarding privacy of records. I declare that the information provided in this application is truthful and I authorize the City of Prior Lake to investigate the information and contact the persons named therein. I will defend, hold harmless and indemnify the City of Prior Lake, its employees, agents and officers, against all claims, demands, actions or causes of actions of whatsoever nature or character arising out of or by reason of the conduct of the outdoor concert. I shall also provide for the repair of or payment for damages to public property that occurs as a result of th1s outdoor concert. ANY FALSIFICATION OF ANSWERS TO THE PRECEDING RESULT IN DENIAL OF THE APPLICATION. WILL 7 .", ***************************************************************** CITY USE ONLY Application accepted by: Date of acceptance: Type of proof used to identify the applicant: ****************************************************************** CITY MANAGER'S COMMENTS License approved )Q License disapproved Date 7-\ IS \~ City Manager's Signature 8 TENNESSEN WARNING You are being investigated by the Prior Lake Police Department, for the purpose of processing an application for a license. As part of the process, general and personal information will be obtained, and maintained by the Prior Lake Police Department. You will be required to complete an application, supplied by the City of Prior Lake and the Prior Lake Police Department. This information will be used by the Prior Lake Police Department for evaluating ~our license application. You are required by law to supply this 1nformation. Failure to do so or being untruthful on your application could result in the denial of the license. Minnesota Government Data Practices Act. Minnesota statutes, section 13.01 through 13.43. I certify that I have read, understood, and been given a copy of this document. Signature: Date Signed: Witness Signature: &4JdCl ,& c<1:t ~ :< -if-?;k ~AL ~ 9 *** CONCERT NOTIFICATION *** The below signed individuals representing persons, companies, 9roups or fund raising organizations have agreed to participate ~n the sponsorship or administration of an OUTDOOR CONCERT scheduled for Opr1'l (It,.IQQ1 starting at '1:00 P.M. Once approved, participation in this OUTDOOR CONCERT is considered one of two OUTDOOR CONCERTS allowed per year under ordinance number: 3-12-11 for the undersigned. ~;s - ~ of5/: UdJl,els pr~nted name / dba signature printed name / dba s~gnature printed name / dba s~gnature printed name / dba signature printed name / dba signature printed name / dba 10 -, POLICE DEPARTMENT COMl\1ENTS: Application Approved: )( Application Disapproved: Date: J -/"\-Cfi J -/Y-17 7Jer:~/~ / Police Dept. Signature: '5' 6124472489 ST. MICHAEL P02 SPECIAL EVENTS COVERAGE The Archdiocese of st. paul/Mpls and the Churches within its domain have coverage under the Catholic Mutual Pro9ram for Hoat Liquor Liability and General Lianility tor Cb~ch apoA.ore4 Special BYents, such as festivals, bazaars, dances, dinners, picnics, carnivals, etc. This includes cnurch sponsored special Event~ t.ha.t are held ort the Church premises. other SD8cial Events occu~rinq at a parish would be when a person or entity leases a portion or Church property ror their own personal Special Event. .The.a events are not covered t.hrouqh the Catholic Mutual progralll. For their own protection, we require that persons hosting weddins receptions, anniversary parties, graduation parties, and other similar types of Special Events at our parishe~, either provide us with a Certificate of Insurance tram their own insurer, ..iDcJ ~h. Cb11.rch .. all additioDa~ illaure4 tor t.lle .veA~, or purchase the Special Events coverage, ~ich is aval1ab1e thruuqh the Archdiocese and Catholic Mutual at a cost of $65.00. A liability claim made aqainst a family that does not have any insurance could result in a great financial hardship. Therefore, we want to be certain that those persons us1nq Church facilities do have proper insurance in place to protect them. If alcohol is beinq served at their function, then it is mandatory that the host family have insurance coverage that includes Host Liquor Liability in the minimum amount of $500,000 and names the Church as an additional insured. Most Homeowners Insurance will cover their insured for Host Liquor and General ~iabl11ty. .Renters should be told to check with their insurer about their coverage and obtain a Certificate of InSUrance from their agent as evidence of their coveraqe. A copy of the Certificate of Insurance should be sent ~o our otfice ftt least 15 days prior to the event. If the renter i>> buyinq ~he coverage through the Archdiocese, they must liieml a cOlllpleted application (see paqe 5) and a check for $65.00 payable to tho Archdiocese of st. paul/Mpls., to our office at least l~ days prior to the event. Please call our office with any questions you have regarding this information. CATHOLIC MUTUAL GROUP J~80 W. KELLOGC 8LVD. ST. PAUL MN 55102 290-1605 OR 290-1606 (4)