HomeMy WebLinkAbout8A - Cooperative Activities of MPRS
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
TAFF AGENDA REPORT
8A
BRET WOODSON, PERS. DIR. / ASST. CITY MANAGER
CONSIDER APPROVAL OF RESOLUTION 97 -XX
AUTHORIZING & APPROVING PARTICIPATION IN
COOPERATIVE ACTIVITIES OF MPRS
JULY 7, 1997
By virtue of our past membership in the Minnesota Police
Recruitment System (MPRS), the City of Prior Lake was
one of 36 defendants in the Starks and Fields case.
Although the city is no longer using this system for
recruitment of police officers, their are still obligations
that need to be met as stated in the court order. The
purpose of this item is to have the City Council consider
adoption of the resolution authorizing and approving
participation in cooperative activities of the Minnesota
Police Recruitment System to help satisfy the court order.
All 36 cities are being asked by MPRS to approve this
resolution. This action is housekeeping in that it simply
confirms actions we are already engaged in.
Pursuant to the order of the court dated November 6,
1995, thirty-four of the defendant cities (including Prior
Lake) submitted to the court a proposed Affirmative
Action Program. The Program was approved by the court
with certain modifications and the defendant cities were
ordered to undertake certain other activities relating to
the recruitment and hiring of minority persons by order of
the court dated November 7, 1996.
The MPRS Board of Directors determined, and the city's
legal counsel concurs, that it would be more efficient and
economical to undertake these activities on a cooperative
basis.
Some of these activities include: maintaining a list of
recruiting resources, periodicals, and organizations to be
notified of job openings and career opportunities; prepare
and transmit introductory public relations materials to
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNIn' EMPLOYER
specified community groups, agencies, etc.; offer speakers
on the subject of law enforcement careers; etc.
In addition, other services include developing reporting
forms to be used to document compliance with the
program and the court order. Forms will be developed to
facilitate the reporting of relevant activities to the court in
complete and orderly submissions. These forms would
document all of the necessary information required by the
court order. A copy of the "Terms and Conditions of
Participation In MPRS Cooperative Affirmative Action
Activities" is attached to this agenda report.
FINANCIAL IMPACT: The allocation of costs and payments for these services
will be shared amongst the participating cities based on an
established formula that considers base costs & population
served. Some examples of possible expenses include:
printing and publication costs, consultant speaker fees,
attorney's fees, and administration costs.
ALTERNATIVES: The Council has the following alternatives:
1.) Approve Resolution 97 -XX Authorizing &
Approving Participation in Cooperative
Activities of MPRS
2.) Table the agenda item for a specific reason.
3.) Deny the request to approve Resolution 97-XX.
RECOMMENDATION: Staff recommends Alternative #1. Approve Resolution 97-
XX Authorizing and Approving Participation m
Cooperative Activities of MPRS.
ACTION REQUIRED: A motion to approve and adopt Resolution 97-XX, IS m
order.
CC7797.DOC
RESOLUTION 97-XX
"" ~~
'NNESO
ESOLUTION AUTHORIZING AND APPROVING PARTICIPATION
IN COOPERATIVE ACTVITIES OF MINNESOTA POLICE
RECRUITMENT SYSTEM
MOTION BY: SECOND BY:
WHEREAS, the City of Prior Lake is a defendant along with the
Minnesota Police Recruitment System, a Minnesota joint
powers organization ("MPRS"), and 35 other Minnesota cities
in two companion civil actions in Hennepin County District
court entitled Fields v. MPRS et al. and Starks v. MPRS, et
al., District Court File Numbers EM 93-218 and EM 93-219
(collectively refered to as the "Action"); and
WHEREAS, by order of the court dated November 7, 1996 (the "Order") in
the action, the defendants are obligated to undertake certain
activities relating to the recruitment and hiring of minority
persons; and
WHEREAS, the lVIPRS has offered to undertake certain of such activities
on behalf of defendant cities which wish to act cooperatively
to fulfull their obligation as set forth in the Order, on terms
and conditions established by the MPRS; and
WHEREAS, the city council has determined that it is in the best interests
of the city to participate cooperatively in the MPRS program;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
PRIOR LAKE, as follows:
1. The city authorizes and approves participation in the
cooperative activities of the MPRS in accordance with the terms
and conditions established for such participation by the MPRS.
2. The city of Prior Lake is authorized and directed to take such
actions as are necessary to participate in the MPRS program.
16200 E~~~RJ?~~., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNIn' EMPLOYER
3. Data provided by the city to the MPRS are to be administered in
accordance with Minnesota Statutes, Chapter 13, and the MPRS
shall maintain data on individuals in accordance with statutory
provisions applicable to that data.
4. The City Manager is directed to file a certified copy of this
resolution with the president of the MPRS.
Passed and adopted this 7th day of July, 1997.
YES NO
Andren Andren
(vacant) (vacant)
Kedrowski Kedrowski
Mader Mader
Schenck Schenck
{Seal} City Manager
City of Prior Lake
RESMPRS.DOC
MINNESOTA POLICE RECRUITMENT SYSTEM
Draft of 1/30/97
TERMS AND CONDITIONS OF P ARTIeIP A TION
IN
MPRS COOPERATIVE AFFIRMATIVE ACTION ACTMTIES
1. Background and Purpose. The Minnesota Police Recruitment System (MPRS) and thirty-
six named Minnesota cities are defendants in two companion civil actions in Hennepin
County District Court entitled Fields v. MPRS. et al, and Starks v. MPRS. et aI., District
Court File Numbers EM93-218 and EM93-219 (hereinafter collectively referred to as the
"Action"). Pursuant to order of the court dated November 6, 1995 in the Action, thirty-
four of the defendant cities submitted to the court a proposed Affirmative Action Program
(hereinafter the "Program"). The Program was approved by the court with certain
modifications and the defendant cities were ordered to undertake certain other activities
relating to the recruitment and hiring of minority persons by order of the Court dated
November 7, 1997 (hereinafter the "Order"). The MPRS Board of Directors has
determined that it would be more efficient and economical to undertake certain of these
activities on a cooperative basis including any of the defendant cities who wish to
participate in accordance with the terms established from time to time by the MPRS
(hereinafter the "Participating Cities").
2. Description of Activities and Services. The MPRS will undertake to provide for
Participating Cities the following services. In the event it is determined that it is
impractical or undesirable for any reason for the MPRS to provide anyone or more of
the listed services, Participating Cities will be so advised in writing.
2.1. Develop, update and maintain, for use by Participating Cities checklists and
descriptions of affirmative action activities discussed in the Program and the
Order. Such activities generally include:
2.1.1. maintain a list of recruiting resources and periodicals, publications and
organizations to be notified of job openings and career opportunities
2.1.2. identify Minority Persons and extend offers of employment or participation
in either "pipeline" or entry level police positions
2.1.3. prepare and transmit introductory public relations materials to specified
community groups, agencies, DARE and police liaison officers, etc.
2.1.4. publish information about ride-along programs or mentoring programs to
minority persons and organizations
2.1.5. offer speakers on the subject of law enforcement careers
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2.1.6. participate in career days or fairs
2.1.7. make efforts on the part of DARE officers, police liaison officers and
others to encourage minority youth to consider a career in law enforcement
2.1.8. collect and maintain data on the racial makeup of such positions or
organizations as police reserves or Explorer Scouts and make efforts to
encourage greater participation by minority persons
2.1.9. follow specific procedures, as outlined in the Program, for recruitment and
selection of "pipeline" and entry level police positions
2.2. Develop for use by the Participating Cities, reporting forms to be used to
document compliance with the Program and the Order. Forms will be developed
to facilitate reporting the relevant activities to the court in complete and orderly
submissions. Such forms would document such activities as:
2.2.1. identification of minority persons and extension of offers of employment
or other participation in both "pipeline" and entry level police positions
including detailed documentation of the city's action, the identity, race and
number of interested and eligible persons identified for positions and the
identity race and number of offers of such positions extended to applicants
for such positions.
2.2.2. distribution of written materials on law enforcement careers to community
groups, agencies, DARE officers, police liaison officer, etc.
2.2.3. dissemination of information on ride-along or other mentoring programs
to minority persons and organizations
2.2.4. extension of offers to provide speakers on law enforcement careers and
providing such speakers
2.2.5. participation in career days or fairs
2.2.6. outreach by DARE and police liaison officers to minority youth
encouraging them to consider a career in law enforcement
2.2.7. collection of data on racial makeup of such positions or organizations as
,police reserves or Explorer. Scouts and outreach efforts to encourage
greater minority participation
2.2.8. procedures followed in recruitment and selection of both "pipeline" and
entry level police positions
2.2.9. other activities, whether or not included in the Affirmative Action
Program, which are unique to the reporting city
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2.3. Collect and retain reporting forms from Participating Cities together with any other
materials which Participating Cities direct to be retained or submitted to the court.
2.4. Collect from the Participating Cities relevant statistics on selection of minorities
for entry level police positions.
2.5. Make such periodic reports to the court on behalf of the Participating Cities as are
required by the Order.
2.6. Undertake certain affirmative action activities on behalf of Participating Cities
which are more economically or effectively accomplished by the cooperative effort
of the cities than by each or all of the cities acting independently. Such activities
include the following:
2.6.1. develop relationships through outreach activities with recruiting resources
and individuals who can be helpful in disseminating information and
recruiting activities.
2.6.2. develop brochures or literature relating to law enforcement careers and
career opportunities generally and provide for distribution of such
information to various community groups,agencies, publications, etc. and
specifically to appropriate offices of Minneapolis and St. Paul pubtic
schools.
2.6.3. maintain a list of persons who are willing to provide speakers in law
enforcement careers and providing this information to interested
community groups, schools, etc.
2.6.4. collect information on the availability of financial assistance to persons
who wish to pursue education in law enforcement and provide for the
distribution of such information to the cities, community groups, high
schools, etc.
2.7. Seek modification of, or release from the Order. No such modification shall be
undertaken without prior notification to Participating Cities; and Participating
Cities are free to decline to participate in any submission to the court, and to
secure and provide their own representation in any such proceeding.
3. Election to oarticioate. Any city which is Ii defendant in the Action and which does not
have due and unpaid financial obligations to the MPRS may apply to become a
Participating City by filing with the secretary of the MPRS a certified resolution of its
city council authorizing such participation and agreeing to share in the costs of providing
such services. Each such city shall become a Participating City upon approval and
acceptance of the form of the city's resolution by the MPRS Executive Committee.
4. Termination of Particioation bv the MPRS. The Executive Committee may terminate
participation by any city upon a determination that the financial obligations of that city
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to the MPRS are unpaid and delinquent. Such termination shall not release the city from
its obligation to meet its financial commitment to the MPRS.
5. Allocation of Costs and Payment. All costs of providing services shall be shared by the
Participating Cities on the following basis: twenty (20) percent of such costs shall be
divided equally among the participating cities and eighty (80) percent of such costs shall
be divided pro rata on the basis of the population served by the cities' police departments
as of April 1, 1993 (population to be determined on the basis of Metropolitan Council
estimate for cities in the metropolitan area and on the basis of the State Demographer's
estimate for cities outside the metropolitan area.) Costs include but are not limited to
consultant fees, printing and publication costs, insurance premiums, accounting and audit
fees, attorney's fees, and administration costs incurred by the MPRS in connection with
such activities and services. Invoices from the LMCD to Participating Cities shall be paid
within sixty (60) days of the date of mailing of such invoices.
6. Withdrawal from Participation. Any City may withdraw from participating at any time
by filing with the President of the MPRS a resolution of its city council providing for
such withdrawal, stating therein the effective date of withdrawal which may be any date
on or after the date of adoption of the resolution. Such resolution shall be filed within
ten (10) days of its adoption. The obligation of a withdrawing city to pay its share of
costs incurred by the MPRS will cease beginning with costs incurred by the MPRS on ~r
after the next January 31st occurring sixty (60) d~ys or more after the effective date of
withdrawal; a withdrawn city will be obligated to pay its share of all costs incurred by the
MPRS prior to said January 31 st. Any city may elect to provide its own representation
in court or to make substitute or supplementary reports to the Court either by withdrawing
from participation or without withdrawing from participation.
7. Comoliance with Minnesota Data Practice Act. Data provided by Participating Cities or
any of the defendant cities shall be administered in accordance with Minnesota Statutes
Chapter 13 and the MPRS shall maintain data on individuals in accordance with statutory
guidelines.
8. The MPRS will not undertake to represent cities which are defendants in the Action but
which are not Participating Cities.
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