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Home My WebLink About6A - 1998 Improvement Plans " STAFF AGENDA REPORT AGENDA #: PREPARED BY: SUBJECT: DATE: 6A SUE MCDERMOTT, ASSISTANT CITY ENGINEER PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION 97 -XX ORDERING THE 1998 IMPROVEMENT PROJECTS AND PREPARATION OF PLANS AND SPECIFICATIONS THEREFORE. NOVEMBER 17,1997 INTRODUCTION: The purpose of this agenda item is to conduct a public hearing for the 1998 Capital Improvement Program (CIP) projects that require the City to follow the Minnesota Statutes (MS), Chapter 429 process. These projects are: Pleasant Street, Colorado Street, Birch Avenue and West Avenue reconstruction; Duluth Avenue reconstruction; and Pleasant Street overlay. Also, as part of this item Council will consider a resolution to order these improvements and authorize the preparation of plans and specifications. BACKGROUND: The 1998 improvement projects were included in the CIP due to the condition of the street surfaces. All have failing bituminous surfaces and bituminous curb with the exception of Birch Avenue from Pleasant to Colorado Street which has a gravel surface. It is no longer cost effective to continue to patch the streets. On August 18, 1997, Council passed Resolution 97-68 ordering the preparation of a feasibility report for those projects in the 1998 CIP required to follow the MS Chap. 429 process. The projects studied in the report were: Area 1 - reconstruction of Pleasant Street, Colorado Street, Birch Avenue, and West Avenue; Area 2 - reconstruction of Duluth Avenue from Pleasant Street to TH 13; Area 3 - Five Hawks Avenue mill and overlay improvements; Area 4 - realignment and signalization of CR 23 and Five Hawks Avenue; and Area 5 - mill and overlay of Pleasant Street from Duluth Avenue to Main Avenue and Main Avenue from Pleasant Street to Colorado Street. The recommendation of the feasibility report was to proceed with Areas 1, 2 and a portion of Area 5. Areas 3 and 4 were determined not to be economically feasible in 1998. The Main Avenue overlay was deleted from the Area 5 proposed improvements due to its condition and pending the outcome of the Downtown Redevelopment Steering Committee created by the Economic Development Authority. On October 20, 1997, Council passed Resolution 97-96 accepting the feasibility 16200~IDoCreek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER report and calling for a public hearing on November 17, 1997 for the 1998 improvement projects. DISCUSSION: The Public Hearing will cover the following three projects: 1. Area 1 - Reconstruction of Pleasant Street from Park Avenue to Duluth Avenue, Colorado Street from Lakeside Avenue to West Avenue, Birch Avenue from Pleasant Street to Lakeside Avenue, and West Avenue from Pleasant Street to Eagle Creek Avenue including storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, pedestrian walkways, and appurtenant work. 2. Area 2 - Reconstruction of Duluth Avenue from Pleasant Street to TH 13 including storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, pedestrian walkways, and appurtenant work. 3. Area 5 - Mill and bituminous overlay of Pleasant Street from Duluth Avenue to Main Avenue. Details of the projects and proposed financing will be presented to the public at the hearing. Financing of the improvements is recommended as follows: Project Area 1 2 5 Totals Name Pleasant St. Duluth Pleasant Area Avenue Overlay Assessments $432,436 $216,983 $11,960 $661,379 Tax Levy $548,701 $207,583 $17,940 $774,224 MSA Funds $0 $100,000 $0 $100,000 Trunk Reserve $136,989 $127,334 $0 $264,323 Project Total $1,118,126 $651,900 $29,900 $1,799,926 The properties abutting each project are subject to assessment. Each of the affected property owners has been notified prior to the Public Hearing. Public Informational Meetings were held on November 5 and 6, 1997' to provide the property owners an opportunity to discuss the projects in an informal setting prior to the Public Hearing. Summaries of the meetings are as follows: Area 1- Pleasant Street, Colorado Street, Birch Street and West Street: Eighteen residents attended the meeting which was held on November 5, 1997 at 6:30 p.m. After a brief presentation, discussion included the need for curb and gutter, the need for 98IMPROY.DOC replacing watermain and sewer, sidewalk placement, driveway access during construction, and assessments. Area 2 - Duluth Avenue: Fifteen residents attended the meeting which was held November 6, 1997 at 6:00 p.m. Discussion at this meeting mainly centered around replacement of sanitary sewer and watermain and assessments for the utility improvements. Concern was also expressed regarding roadway alignment and width and how the proposed improvements would affect existing buildings and landscaping. These are issues that would be addressed in the design phase of the project. Area 3 - Pleasant Avenue Overlay: Eight residents attended the meeting which was held on November 5, 1997 at 5:30 p.m. Those in attendance requested that the existing sidewalk be replaced in addition to the pavement overlay. On past City projects, the Council has authorized consulting firms to prepare plans and specifications. As one way to reduce project costs, it is the goal of the Engineering Department to design all City projects in-house. As a step towards achieving this goal and if preparation of plans and specifications is approved, staff is proposing to complete the design and preparation of plans and specifications for the Duluth Avenue project, and potentially, for all of the 1998 improvement projects. To be able to do this successfully we have set up a design schedule that includes specific milestones in the design process. If staff is unable to meet these deadlines we will solicit fee proposals for the completion of this work from consulting firms for Council consideration. ISSUES: The purpose of this public hearing is to determine whether the projects should move forward. The next step is preparation of plans and specifications which will provide greater information about expected project cost and, therefore, the assessments associated with these improvements. The Council could decide not to continue with one or more of the projects upon receipt of bids. A separate assessment hearing would be conducted following review of the proposed assessments by the City Council's Assessment Committee who could recommend modifications to the proposed assessments to deal with unique circumstances. ALTERNATIVES: There are three alternatives for the City Council to consider: 1. Conduct the Public Hearing and approve Resolution 97-XX which orders the 1998 Improvements and authorizes City staff to prepare plans and specifications for Areas 1, 2, and 5. 98IMPROY.DOC RECOMMENDATION: ACTION REQUIRED: 98IMPROY.DOC 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. Alternative NO.1. 1. Conduct a Public Hearing on the 1998 Improvements. RESOLUTION 97-XX ORDERING 1998 IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PLEASANT STREET, COLORADO STREET, BIRCH AVENUE AND WEST AVENUE (PROJECT 98-14), DULUTH AVENUE (PROJECT 98-15) AND PLEASANT AVENUE OVERLAY (PROJECT 98-16) MOTION BY: SECOND BY: WHEREAS, pursuant to resolution 97-96 which the City Council adopted on October 20, 1997, calling for a Public Hearing to be held on the 1998 Improvement Projects which include the following improvements and generally described project areas: 1. AREA 1 - Pleasant Street from Park Avenue to Duluth Avenue, Colorado Street from Lakeside Avenue to Duluth Avenue, Birch Avenue from Pleasant Street to Lakeside Avenue, West Avenue from Pleasant Street to Eagle Creek by the construction of storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, pedestrian trails, bituminous surfacing, and appurtenant work; and 2. AREA 2 - Duluth Avenue from Pleasant Street to TH 13 by the construction of storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, pedestrian trails, bituminous surfacing, and appurtenant work; and 3. AREA 5 - Pleasant Street from Duluth avenue to Main avenue by bituminous overlay and appurtenant work. WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on the 17th day of November, 1997, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. Such improvements are hereby ordered as proposed in Council Resolution 97 -96 adopted the 20th day of October, 1997. 2. The City Engineer is hereby designated as the Engineer for these improvements. The Engineer shall prepare plans and specifications for the making of such improvements. 3. The City Engineer is hereby authorized to prepare plans and specifications for Areas 1, 2, and 5. 98IMPROY.DOC YES .fiQ Andren Andren Kedrowski Kedrowski Mader Mader Robbins Robbins Schenck - Schenck Passed and adopted this 17th day of November, 1997. {Seal} Frank Boyles City Manager City of Prior Lake 98IMPROY.DOC