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HomeMy WebLinkAbout080607 MinutesCity Council Meeting Minutes August 6, 2007 REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen , Council ors Erickson, Hedberg, LeMair and Millar , City Manager Boyles, City Attorney Schmitt , Public Works Dir ector/City Engineer Albrecht, Finance Director Teschner, Water R e- sou rces Engineer Bintner, Planning Director Kansier, Assistant City Manager Meyer, Communications C o- ordinator Peterson , Recreation Coordinator Barstad and Administrative A s sistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an o pportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a m aximum of ten minutes; less if there are more than three speakers. Topics of di scussion are restricted to City government al to p ics rather than private or political agendas. Topics on the agenda may be addressed except those to p ics that are part of a public hearing or public information hearing. The City Council will not take formal a c tion on Public Forum presentations. Ci ty Manager Boyles explained the concept of the public forum. No person stepped forward to speak. APPROVAL OF AGENDA City Manger Boyles req u ested removal of agenda item 10 C, Consider Approval of a Resolution Authori z- ing the M ayor and City Manager to Enter i nto an Agreement with Granicus for Webcasting and Webstrea m- ing Services, in order to provide an opportunity for the Technology Committee to review the proposed agre e ment. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE AGENDA AS MODIFIED . VOTE: A yes by Haugen, Erickson , Hedberg, LeMair and Millar . The motion carried. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR , SECONDED BY HEDBERG T O APPROVE THE JU LY 16 , 2007 , MEETING MINUTES AS PRESENTED . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of a Resolution Accepting Bids a nd Authorizing t he Execution Of The City’s Sta n- da rd Construction Contract for the Jeffers Pond Park Trail a nd Howard Lake Park Ba s ketball Court a nd Par k ing Lot . C. Consider Approval of Resolution 07 - 140 Waiving Platting Requirements for the Subdivision and Co n- veyance of Property at 17400 Sunset Trail an d 3004 South Shore Circle . D. Consider Approval of a Resolution Approving a Street Name Change for North Berens Road L o cated North of the Shepherd’s Path Campus. 1 City Council Meeting Minutes August 6, 2007 E. Consider Approval of Resolution 07 - 141 Authorizing Change Order #1 and Full and Final Pa y ment for the 2007 Street Overlay Project. F. Consider Approval of Ordinance 107 - 15 Adopting the 2007 State Building Code, the 2006 Intern a tional Buil d ing Code, and Deleting Sections 401.105, 401.700, 401.701, 401.702, 401.704 and 401.705 of the City Co de. Councilor Erickson requested removal of agenda item 5D , Consider Approval of a Resolution Appro v ing a Street Name Change for North Berens Road L o cated North of the Shepherd’s Path Campus. Councilor Hedberg requested removal of agenda item 5B , Consi der Approval of a Resolution A c cepting Bids a nd Authorizing t he Execution of the City’s Sta n dard Construction Contract for the Jeffers Pond Park Trail a nd Howard Lake Park Basketball Court a nd Par k ing Lot . MOTION BY ERICKSON, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA AS MOD I- FIED . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Erickson: Stated the Planning Commission approved this proposed name change on a mi xed vote . Noted that the proposal started as a petitio n to name it McKenna Road which was not an available roadway name . Also noted there are issues with similarly named roads that could cause confusion for em ergency vehicles. Hedberg: Concurred with concerns raised by Erickson and added that several add resses would have to be changed to accommodate a name change. LeMair : A gree d and would support retaining the name North Berens Road. Haugen: Commented he believes there is consensus from the Council to reject recomme n dation for name change and r e tain the current name. MOTION BY HEDBERG , SECONDED BY ERICKSON TO DENY THE REQUEST FOR A STREET NAME CHANGE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Hedberg: A sked Albrecht the overall budget for all parks projects this year and how much of the budget would be used on these projects (5B) . Albrecht: Described remaining items to be completed and stated that of the $175,000, approximately $100,000 is still available for the rest of the projects. MOTION BY HEDBE RG , SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 139 ACCEPTING BIDS A ND AUTHORIZING T HE EXECUTION OF THE CITY’S STA N DARD CONSTRUCTION CONTRACT FOR THE JEFFERS POND PARK TRAIL A ND HOWARD LAKE PARK BASKETBALL COURT A ND PAR K ING LOT . VOTE: Ayes by Haugen, Eri ckson, Hedberg, LeMair and Millar. The motion carried. PRESENTATION BlueXpress Transit Service Assistant City Manager Meyer s poke of the partnership to fund a study of transportation needs in Scott County , the plan adopted and the services increased ac cordingly. Stated that construction of the Southbridge Crossings Transit Sta tion is c omplete d . Explained that the new service is called BlueXpress with an increased number of routes from six to sixteen. Gave statistics of increased ridership and spoke o f 2 City Council Meeting Minutes August 6, 2007 marketing efforts . Described upco m ing capital projects such as a bus - only ramp, land acquisition for a second park - and - ride site, future building at the Southbridge site, and expansion of service. Erickson spoke of “reverse com mute” riders and Meyer st ated we would work with larger employers to learn what route times are needed to acco m modate work shifts. LeMair : Stated this investment was in time to be proactive and removed 500 cars from the roads at a time when fuel prices are high . Would like to s ee light rail here. Hedberg: Expressed surprise at how quickly ridership has grown and suspects it will continue to i n crease. Millar: A sked when the second park - and - ride will be built. Meyer: Replied construction will begin in 2009 and that the Transit Review Board would like to get the site acquired so ri d ers could use it while a bus ramp is built at Southbridge. Haugen: Stated it is important for the public to know this i s one piece of a broader system and that SC ALE is looking at long - term needs in transpo r tation. Erickson: Commented on a gag order he believes has been placed on providing a light rail line to the south metro area. 2008 Budget Presentation City Manager Boyles presented background information about the budget process and timeline , and e x- plained that it is dictated by the State’s T ruth - in - Taxation law. Finance Director Teschner outlined the draft budget that was distributed to the Council. Explained pr i mary categories of the budget and the areas proposed for increase s a s well as new pos i tions. Noted that the August 20 workshop will be dedicated to budget discu s sion. LeMair : W ould like to see a reduction of the overall proposed increase of 5.3%. Understand s that may be di f ficult with the new facilities. Noted some revenues are reduced. Teschner: S tated we will probably not meet the projected revenue for 2008. Erickson: T hinks the budget is as tight as it c an be. H ave to maintain facilities and deal with fewer buil d- ing permits. Millar: W ould like to see less of an increa se. Agrees there is justification for increases but will scrutinize it in workshop. Noted the two proposed additional positions cause an increase . Boyles: C larified that the building superintendent position would monitor maintenance and costs of opera t- ing buil d ings and the senior center / volunteer coordinator would be a part - time position. LeMair : T hought the senior center/volunteer coordinator position was full time and would help in the Park and Recreation Department. Hedberg: Agreed with LeMair and M illar that he would like to find ways to reduce the budget and property tax increase. Commented that property tax impact is higher on the lower end homes and l ess for higher end homes. Teschner: Referred to property tax impact and phase - out at a $41 4,000 thres h old . Hedberg: Understands the City has new facilities and they need to be properly equipped and staffed. Will be wor k ing to better understand details and whether expenditures are discretionary. Haugen: L ooks a t the value that is created i n the overall budget. Stated that the City has reduced pro p- erty tax rate to be one of best in the metro area in recent years . Supports the proposed positions and b e- lieves there are additional pos i tions that should be considered for the future in order to have a systematic system to have staff in place to provide quality of life for cit i zens. Allina Health Systems City Manager Boyles r eferred to a partner ship with Allina to provide emergency services. Intr o duced Bill Snoke, Director of External Affai r s , Jeff Land en berg, Regional Operations, and Brian LaCroix, President of 3 City Council Meeting Minutes August 6, 2007 Allina Transportation. LaCroix described ambulance service areas and statistics on response times . E x- plained that Allina sought a new location in order to be more centralized , fiscal ly and environmentally r e- sponsible and to meet t heir commitment to the co m munity. Millar: Stated aware ness of the importance of the relationship between Allina and the City. Hedberg: Agreed the EMS makes a huge difference and expressed that Prior L ake has a first rate service. D e lighted for the partnership. LeMair : Nice presentation. Look forward to the additional relationship. Erickson: Thanked them for their services and a sked if resources are shared with SMSC to get response more quickly if A llina resources are busy. LaCroix: Replied that Allina has mutual aid agreements with other providers. Haugen: Concurred with previous statements. PUBLIC HEARING No public hearings were conducted. OLD BUSINESS Consider Approval of a Report Regardin g the Two Options for Resolution of the Fish Point Park Outlet Channel. Water Resources Engineer Bintner described options to resolve the Fish Point Park Outlet Channel co n- cerns. Explained benefits for each option and associa ted costs. Stated that optio n 3B is the preferred resident option. Noted that residents are also requesting some tree and bush removals. City Attorney Schmitt commented on the pu blic purpose doctrine which is that a public body cannot e x- pend public funds to cr e ate a benefit for a private individual, but rather for the public as a whole. Comments : Hedberg: Expressed appreciation for efforts in working with residents to come up with a l ternatives that can be considered. Frustrated with the amount of time it has taken as the Cit y has brought forth a number of alte r natives. Asked if 3A justifies public purpose by improving the stability of channel and the slope along the roa d way. Bintner: Replied he does not personally recommend either of the options but sought to find a solutio n a c- ceptable to the residents in accordance with the Council direction . Believes an open channel solution would meet the pu b lic needs. Albrecht: Noted that 3A does create a safer slope and takes drai n age beyond the first retaining wall point which is the only area that would justify moving the water for a public purpose. Hard to justify public pu r- pose by placing a pipe more than 20 feet. 3A is a compromise to the resident’s expressed desires. Hedberg: C larified that Bintner justifie s the open channe l and Albrecht states 3A offers some public ben e- fit because of slope improvements and protects the wall. Albrecht: A ffirmed. Hedberg: Asked if gaining permanent easement would provide some public benefit. Schmitt: Affirmed that it would and n oted the re are usual costs for eas e ments. Hedberg: Asked Albrecht to review the costs of easement. Albrecht: Replied the City was not seeking an easement, but rather the residents who petitioned the City to help with clean - up of the channel. Hedberg: A sked for definition of a prescriptive easement Albrecht: Replied the existing channel has provid ed drainage for a number of years and the City has a pr e scriptive right to maintain the channel as it exists , not improve it. About 6,000 sq uare feet of this proje ct 4 City Council Meeting Minutes August 6, 2007 are within the prescriptive easement and, in this case , an additional 1,000 sq uare feet of easement would be needed for access. City has not purchased prescriptive easement rights in the past. Explained an e n- cumbered eas e ment and typical costs associa ted with that. Hedberg: Asked about the condition of the land in the park and the development of land across the stre e t and how it has impacted the flow in the channel. Believes it creates a unique situation rather than one that could set a precedent. Bintner: C ommented on the h istory of the channel and that most development was between late 1970s and early 1980s. Drainage improvements in those developments were appropriate to that time. Two pr o- jects were co m pleted to prevent erosion and reduce peak rates of flow. Hedberg: B elieves that because of development, this is a unique and not a recurring situation and there is public benefit in gaining permanent easements. Believes $5 per sq uare foot is justifiable for a permanent easement. Stated that w ith the amount of deliberations that have occurred, believes decision made t o night should be final. Erickson: Clarified amounts proposed for easement costs. Albrecht: Stated that amounts proposed for permanent easement would be different than those for e n- cumbered easement. LeMair : Stated that in an effort to have a compromise, he is willing to extend from the open ditch to the 20 - foot pipe. Anything further is not appropriate. Believes spending the money when we already have a pr e- scriptive eas e ment is not good use of the public dollars. Would agree to option 3A. Erickson: Asked if property owners expected to pay for the changes they were requesting. Bintner: Residents stated that the ir minimal expectation to grant a permanent easement would be 3 B in addition to the r e quests for tree and brush removal . Erickson: Stated that would bring total costs to $ 26,826.50. Bintner: Affirmed and added wetland mitigation costs. LeMair : Noted that money for staff time has already been expended . Erickson: As ked what the benefits are of an encumbered or permanent easement over a prescri p tive easement and whether the owner could change the land when the C ity has a prescriptive eas e ment. Albrecht: Replied that t here is no document for a prescriptive easement – just that the City has e x isting rights to mai n tain the channel. Stated a permanent easement is the most desirable easement and would allow City to come and go as needed into perpetuity , but if the property owners are not willing to grant that it could end up in a legal situa tion. Reiterated that t his clean - up was petitioned by the residents and if they don’t want the City to do the project, it does not have to be done . Schmitt: Noted that permanent easements offer advantages such as clarity because they are written, ce r- tainty of the length of time and flexibility in what the City can do. Believes it is a ppropriate to know whether the easement is useful – whether the City abs o lutely ha s to maintain the channel . Erickson: Asked if it would it be a value to have a permanent or encumbered easement. Albrecht: Replied that in return for the City making improvements and doing maintenance, it should have the eas e ment. Staff is uncomfortable about the determination of the point at which the City has offered e nough. Erickson: Asked if permanent easement is worth $15,000. Albrecht: Believes that it is, but the City wasn’t looking to spent it. The residents ca me to the City to i m- prove their situation. Expressed c oncern that there are drainage problems all o ver the C ity and people would love to have the City buy permanent easements and i m prove their properties . Erickson: Agrees with Hedberg that prior to development the land drained without going through the cha n- nel and didn’t cause problems that developm ent causes. Stated he could support 3B if it can be cost - justified in a d ditional benefits to the City. Millar: Believes the situation comes down to what is fair. Residents have requested improvement s; there are similar situ a tions around the City ; the Council tried to be sensitive to residents’ needs and agreed there 5 City Council Meeting Minutes August 6, 2007 were some safety issues and that development may have caused some of the problem, but the Council must be fair to taxpayers. Believes a compromise is necessary and if the City wants to hav e the eas e ment, it should make a re a sonable offer. Haugen: Noted that some time ago the City offered $9,000 for an open channel improvement. Now costs have reached $17,000. O p tion 3A would actually cost around $ 21,000 and option 3B would be about $ 35, 000 , including staff time . Asked Albrecht if it is worth $15,000 to have a permanent easement rather than pr e scriptive. Albrecht: Replied this was not identified as something the City needed to do . Staff’s intent was that if not h ing could be worked out, the City would let it go as a project on the basis that reasonable offers had been made by the City and rejected by the property owners. Haugen: Recapped the options and question ed fairness to the community. Millar: Understand s it was initiated by the residents and believes 3A is fair. Hedberg: Clarif ied that value is the work the C ity would do to make the improvements and the C ity wants to get an easement out of it. Believes his earlier analysis did not consider the real costs of staff time but thos e costs need to be taken into consideration. S upport s 3A assuming the City acquires a permanent eas e ment . MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07 - 142 APPROVING A FEASIBILITY REPORT FOR THE IMPROVEMENT OF THE FISH POINT PARK POND OU TLET AND ORDERING PLANS AND SPECIFICATIONS FOR ITS IMPROVEMENTS BASED UPON OPTION IDENTIFIED AS 3A FOR A 20 - FOOT PIPE. Erickson: Asked if part of the resolution is to offer the resident s an opportunity to pay the difference to e x tend it if they care to do so. Albrecht: Replied that the C ity Attorney felt anything in addition to 3A could be specially assessed. Schmitt: Noted that would have to be worked out in negotiation and agreed to. Erickson: Believes the resolution should state that it a pprove s 3 A and property owners could do future i m provements at their cost if they wish. Hedberg: B elieves that if they want further work to be assessed it would be a future resolution. Schmitt: Agreed it would have to be address ed separately. Boyles: Suggested t he property owners could, within a defined time period, pay for further improvements. Noted that s pecial assessment require a whole set of procedures. Schmitt: A greed. Boyles: Suggested that the resolution add the following: #6, the property owners may , at their o p tion, agree to pay the difference between options 3A and 3B by notifying the City of their intent within 14 cale n- dar days of adoption of this resolution. Payment shall be made in a form acceptable to the City prior to commencement of the proj ect. Albrecht: Believes the property owners would decide within a couple of weeks if they are interested , and the project would only proceed if the property owners are willing to grant easements . The resolution pr o- vides a s tarting point for talking about that. Hedberg amended the motion to ad d the suggested language for #6 and LeMair seconded. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. RECESS Mayor Haugen called a recess at 8:25 p.m. 6 City Council Meeting Minutes August 6, 2007 RECONVENE The meeting reconv ened at 8:35 p.m. Consider Approval of a Resolution Accepting Bids and Authorizing the Mayor and City Manager to Execute a Modified AIA Contract for the Construction of Fire Station No. 2. City Manager B oyles introduced I&S Representative Brian Gjerdes . Gjerdes explained the bids and a l- ternates and advised the Council that Met - Con Companies submitted the lowest responsible bid. Bill Wol t- ers , Owners Representative, reviewed the construction budget and noted that it is anticipated to be co n- structed under b udget. Comments: Millar: Asked Wolters to explain why epoxy floor coating is important. Wolters: Replied that it is a lower maintenance, longer - wearing surface that seals the concrete. Also spoke about the card e n try system alternate and the benefi ts of including it . Millar: Commented that the City will be building a functional, quality, long - lasting building that is strateg i- cally placed. Thanked I&S and Wolters. Noted that the timing of seeking bids allowed for competitive bids to be r e ceived. H edberg: C oncurred. Asked where landscaping is in origin al budget. Wolters: Replied that it is included in the construction costs. Hedberg: Believes City staff will install the landscaping . Stated the project is a tremendous r e sponse to the vo t ers who approved the referendum. LeMair : W ill endorse awarding the bid to Met - Con as it is a reputa ble company that is capable of the pr o- ject. Erickson: Thanked all involved including the voters. Commended getting the bid bond. The City r e ceived a good bid and also is protected. Will support. Haugen: Commented on the committee process . MOTION BY MILLAR, SECONDED BY ERICKSON TO APPROVE RESOLUTION 07 - 143 ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A MODIFIED AIA CONTRACT FOR CONSTRUCTION OF FIRE STATION NO. 2. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Fire Chief Hartmann t hanked residents for approving the referendum. Excited to move into the building and an x ious to start serving out of this station as it will improve response times. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into a Lease with A l lina Health Systems. City Manager Boyles explained the terms of the lease. Comments: LeMair : W ill s upport. Erickson: A greed stating this is a great program for City residents and Allina. Millar: Agreed it is a terrific partnership. Hedberg: Asked how the rate for the monthly lease was arrived at. Boyles: Replied that similar lease experience was res earched . Hedberg: Commented this is probably a below - market price but he supports it because it is an example of the par t nership. 7 City Council Meeting Minutes August 6, 2007 Haugen: Agreed that the price might be a little below market but not much because some of it is war e- house space rather tha n all office space. Most important to bring the services to the citizens when they need it the most. MOTION BY LEMAIR , SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 144 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH ALLINA HEAL TH SYSTEMS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Authorizing the Mayor and City Manager to Execute a Modified Standardized City Contract with Rice Lake Cons truction Group for the Co n- struction of the Water Treatment Facility. Public Works Director Albrecht outlined the bids received and noted that Rice Lake Construction Group is well re c ommended as well as being the lowest responsible bidder. Bid includes the full roof design of the plant. Described the financing for the project and noted the favorable bid market allows delay of f u ture rate increases in utility billing. Noted that the use of consultants kept the project under budget. Comments: Millar: Commended the committee for its work and supports the full roof design . Erickson: Asked when bonds would be sold and whether they would be sold at one time. Albrecht: Replied that b onds for $8.5 million have already been sold and next year the City will request a sale of bonds to cover the ba l ance of funds needed. Erickson: A sked about wiring to be done after construction is complete . Albrecht: Replied that Rice Lake Construction will set up the building so a security company can come in afterward to install the same card system as that in city hall and the police station. Computer and ne t work wi r ing will be done with construction. LeMair : Served on the building committee. Stated that it is a much needed project and it is great to have it come in u n der budget. Will support. Hedberg: Concurred with previous comments and noted that this project has been in the Capital I m- provement Plan for several years because Prior Lake’s water has a heavy mineral content which shortens the lifespan of the City’s in frastructure . The water treatment facility will provide good quality water and r e- duce overall maintenance costs. Commented that the landscaping will provide more trees than are cu r- rently on the site for a park - like loo k ing environment. Haugen: Recalled that in 2001 there was a drought and the City experienced a watering ban. Noted that four wells have been added since 2002 and this facility will not only deal with quality of water but also as additional water storage. MOTION BY HEDBERG, SECONDED BY LEM AIR TO APPROVE RESOLUTION 07 - 145 ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED CONSTRUCTION CONTRACT WITH RICE LAKE CONSTRUCTION GROUP FOR CONSTRUCTION OF THE WATER TREATMENT FACILITY. VOTE: Ayes by Haugen, E rickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Recommendation Amending the Process for Preparing a Dock Location and Marina Policy / Ordinance. City Manager Boyles explained that previous Council action did not include t he Planning Commission or Planning Department representation on the task force to work on dock regulation a nd they generally are the 8 City Council Meeting Minutes August 6, 2007 r e cipients of any complaints concerning the topic. Suggested a task force of representatives from both the Lake Advisory C ommittee and the Planning Co m mission. Comments: Hedberg: Noted that the Lakes Advisory Committee had several discussions about marina usage and agreed that i t i s a Planning Commission issue. Believes the LAC will support this change in structure. Asked which staff will provide su p port to the task force and which Council representation will be on the task force. Boyles: Replied the Council can determine its own representation and s taff liaisons would likely be one person from E n gineering and one person from Planning. Hedberg: Believes it should be a small group and suggested two representatives from the LAC, two from Planning, and one Councilor to n a r row the amount of resources invested in it. LeMair : S upport s the proposal and added that a Council lia ison is not needed , but rather a spokesperson from one of the co m mittees to bring the message back to the Council. Erickson: Would volunteer to be a Council liaison if needed. Supports this task force. Millar: W ill support. Haugen: Agree s the grou p should be small and s uggested that a staff person provide the professional leadership and bring it back to the Council for fo r mal action. MOTION BY HEDBERG, SECONDED BY LEMAIR TO CHANGE THE APPROACH AND STRUCTURE WHICH CALLS FOR THE CREATION OF A TASK FORCE COMPOSED OF TWO MEMBERS FROM THE LAKE ADVISORY COMMITTEE AND TWO MEMBERS FROM THE PLANNING COMMISSION TO PREPARE RECOMMENDATIONS FOR A DOCK PLACEMENT POLICY AND A MARINA ORDINANCE BASED ON DRAFT RECOMMENDATIONS PREPARED BY THE STAFF. Millar: Asked for clarification of the motion . Boyles: Replied that it is to clarify the policy on dock location and refine the existing marina ordinance ; and that the task force can decide w hether to consider both at once or one at a time. Erickson: Asked if there i s a time frame for reporting back to the Council LeMair : Suggested that the task force be formed and it could propose the timeline for recommendations . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried . MOTION BY LEMAIR, SECONDED BY HEDBERG TO DIRECT THE TASK FORCE TO REPORT TO THE COUNCIL WITHIN 30 DAYS OF FORMATION BRINGING A TIMELINE FOR RECOMMENDATIONS FOR POLICY AND ORDINANCE . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried . Consider Approval of a Resolution Approving Construction Cost Participation for: 1) CR 12 I m- provement Project; 2) CR 12 / TH 13 Improvement Project; and 3) CR 21 / Jeffers Pass Signal Pr o- ject. Public Works Director Albrecht proposed resolutions for cost sharing th e three projects. All projects have been bid and awarded and the County has notified the City of its share. Comments: Millar: W ill support. Asked about utility costs for CR 12 and TH 13 project. Albrecht: Replied that s ome utilities were added and b ids for that were not as competitive. Hedberg: Will support. 9 City Council Meeting Minutes August 6, 2007 LeMair : W ill support. Asked if signal lights would be installed at Jeffers Pass in time for school. Albrecht: Replied the County is o ptimistic that the lights will be working before Labor Day weekend. Erickson: Commented on CR 12 and TH 13 project safety issues. Albrecht: Agreed it is not the most desirable situation and noted that t he barricades are in place to protect workers. County is considering closing access to CR 12 and the City can indicate if it wants them to do so as a sa fety decision. Haugen: W ill support. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 146 APPROVING CONSTRUCTION COST PA R TICIPATION WITH SCOTT COUNTY FOR THE CR 12 AND TH 13 IMPROVEMENT PROJECT (SAP 70 - 612 - 10). VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY L EMAIR TO APPROVE RESOLUTION 07 - 147 APPROVING THE CONSTRUCTION COST PA R TICIPATION WITH SCOTT COUNTY FOR THE RECONSTRUCTION OF CR 21. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 148 APPROVING THE CONSTRUCTION COST PARTICIPATION WITH SCOTT COUNTY FOR THE JEFFERS PASS/COACHMAN LAN E AND CR 21 TRAFFIC SIGNAL IMPROVEMENTS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. NEW BUSINESS Consider Approval of Final Format of the 2006 Financial Gold Standards Reports. City Manager Boyles invited the Counci l to review and comment on a report prepared for distribution to the residents regar d ing the City’s financial gold standards. Distribution is planned through the Prior Lake American. Comments: LeMair : Like s the format and believes it is g reat informatio n for the community. Hedberg: Stated it contains a lot of complicated information but it has been formatted to be helpful and interesting. Millar: Noted that the Communications Committee encouraged the financial report card and this helps to summarize some difficult information. Erickson: Clarified some information on the brochure. Teschner: E xplained the tax rate and tax capacity value. E rickson : Asked if it would be a benefit to show what the county’s and school board’s tax rate is for that peri od. Teschner: Replied the report is to show what the C ity is responsible for and that the county and school district’s r ate is the same through all of their areas . Haugen: This is the first report card for the Finance Department and most people will be able to unde r- stand it. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE FORMAT WITH RECOMMENDATIONS FROM THE COUNCIL FOR THE 2006 PRIOR LAKE REPORT ON FINANCIAL GOLD STANDARDS . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motio n carried. 10 City Council Meeting Minutes August 6, 2007 Consider Approval of a Resolution Appointing Members to the Parks Advisory Committee. Recreation Coordinator Barstad described the qualifications of the three applicants for the Parks Adv i- sory Committee and recommended their appointment to the committee explaining that each brings a val u- able perspective. Suggested a revision to committee bylaws to permit re - appointment to an advisory co m- mittee after a p e riod of five years following their term limit. Mayor Haugen recused himself due to his son being one of the candidates. Comments: Millar: Noted that the three people who have applied for the committee are good candidates. Reported on the interviews and outlined the credentials of each candidate. Recommends approval. Hedberg: Will support. Stated the City is f ortunate to have three knowledgeable and energetic cand i- dates. Need to learn how to encourage volunteers in order to get more candidates. Agree with the re c- ommend a tion of the committee to change the bylaws. Erickson: Believes these are three outstanding candidates although he is d isappointed there were not more interested and involved people in the community to challenge for the positions. Will support the ca n- didates and the bylaws revision . LeMair : Related his experience with the candidates. Encouraged involvement of persons in the comm u- nity to volunteer for these committees. MO TION BY MILLAR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07 - 149 APPOINTING MEMBERS TO THE PARKS ADVISORY COMMITTEE AND DIRECTING STAFF TO AMEND ADVISORY COMMITTEE BYLAWS RELATED TO ELIGIBILITY FOR RE - APPOINTMENT. VOTE: Ayes by Erick son, Hedberg, LeMair and Millar. Haugen recused. The motion carried. Haugen: N oted the Planning Commission is three, three - year terms and the LAC and PAC are two, three - y ear terms. Questions if there should be limitations to just two terms for some of the committees. Hedberg: Believes that wording of the resolution allows for broader direction. Haugen: Q uoted #3 on the resolution. Erickson: Asked if the question sh ould be referred to the bylaws committee. Boyles : Affirme d. Millar: Asked if the bylaws have to be changed for Ceminsky to be appointed. Schmitt: The necessary terms for Ceminsky to be appointed are in this resolution. Additional changes can be mad e with further action. Consider Approval of Questionnaire to be Administered to Facilitate Implementation of Safe and Healthy Neighborhoods Vision Element. City Manager Boyles explained the concept of identifying the existing neighborhood organizations a nd conducting a su r vey with them to engage them in becoming more involved with City activities. Comments: Millar: Believes this is a good w ay to promote small town values and hopes it will be successful. Hedberg: Believes this can meet both the Safe an d Healthy Community and Communications El e ment s of the 2030 Vision and Strategic Plan, and it will help people become more engaged in their neighborhoods. Suggested identify ing some of the people who are participating in Neighborhood Night out and give th em this survey. LeMair : Will support. 11 City Council Meeting Minutes August 6, 2007 Erickson: Agree d that Neighborhood Night Out registrants should receive the survey . Believes one of the benefits of Prior Lake is the neighborhoods even if they are informal. Haugen: Commented on neighbor hoods gath ering to watch the classic car cruise. Will support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE ADMINISTRATION OF THE QUESTIONNAIRE AS RECOMMENDED . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Communit y Ev ents Erickson: National Night Out on Tuesday, August 7 . Lakefront Days was a fantastic effort. LeMair : Lakefront Days was a great celebration and m any, many volunteers stepped up to make it work – thanked the volunteers. Hedberg: Commented tha t $180 was raised for the Red Cross for the M inneapolis bridge collapse at the Ice Cream Social. Haugen: E xtended thoughts and prayers for victims of bridge collapse. Hopes that from leadership pe r- spective that the right things are done to invest in the freedom of movement for future generations. Intr o- duced Travis Reese, administrative intern. Reese: Commented on future career plans . Haugen : August 18 will be Prior Lake Night at the Dome. The bid to throw the opening pitch went for th $500. Exe cutive Session Adjourned to executive session at 10:30 to discuss potential litigation. RECONVENED The meeting reconvened at 10:55 p.m. and Mayor Haugen announced that they discussed the failure of n e gotiat ion s w ith several residents regarding ordinance conflicts and the Council has given direction to the C ity A ttorney to in i tiate litigation. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Hedberg and s e c- onded by Millar. With all in favor, the meeting adjourne d at 10:57 p.m. ____ _______________________________ ___________________________________ Frank Boyles, City Manager Charlotte Green, Administrative Asst. 12