The URL can be used to link to this page

Home My WebLink About7A - Mushtown Road and Pike Lake Trail Improvements STAFF AGENDA REPORT AGENDA #: PREPARED BY: SUBJECT: 7A GREG ILKKA, PUBLIC WORKS DIRECTOR/CITY ENGINEER CONSIDER APPROVAL OF THE FOLLOWING RESOLUTIONS: 97.XX DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PROJECTS 95.07 MUSHTOWN ROAD IMPROVEMENTS, AND 97.17 PIKE LAKE TRAIL IMPROVEMENTS. 97.XX ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR PROJECTS 95.07 MUSHTOWN ROAD IMPROVEMENTS, AND 97.17 PIKE LAKE TRAIL IMPROVEMENTS. DATE: OCTOBER 6,1997 INTRODUCTION: The purpose of this agenda item is to declare the costs to be assessed, approve the preparation of the assessment rolls, and set the special assessment hearing date for Projects 95-07 Mushtown Road, and 97-17 Pike lake Trail. BACKGROUND: At the August 18,1997 Council Meeting, the Council awarded bids for the 1997 improvement projects which included Mushtown Road (Project 95- 07), Pike lake Trail (Project 97-17), and Fish Point Road (Project 97-02). Fish Point Road has no proposed assessments so it is not included in this process. The Council approved awarding the bids prior to holding the assessment hearing as one way to accomplish the projects this late in the construction season. Also at the August 18 meeting the Mayor appointed Council members Kedrowski and Mader to the Assesment Review Committee. The purpose of the committee is to assist the staff in its evaluation of all properties in accordance with the City's Assessment Policy and review the staff prepared proposed assessment rolls. In addition to the two Councilmembers, the City Manager, Finance Director, and City Engineer are members of the committee. The Assessment Review Committee met on September 29, 1997 to review the projects and the proposed assessments. DISCUSSION: In accordance with the City's Assessment Policy, the Assessment Review Committee met and reviewed the proposed assessments on each of the 1620'f)\E~RPCreek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER projects. The Assessment Review Committee made the following findings and recommendations to the City Council: 1) In accordance with the policy, some costs are not assessed. For example, the extra cost to construct the streets to a 9 ton design is not assessed because a typical residential street is designed to a 7 ton standard. Also, in accordance with the policy, the sidewalk portion of these projects is not included in the assessments to the benefiting properties. Further, oversizing of the storm sewer on Pike Lake Trail, in accordance with the policy is not included in the assessments to the properties. Therefore, the cost for sidewalk, upgrading the roadway from 7 ton to 9 ton, and oversizing the storm sewer on Pike lake Trail was subtracted from the total project costs to calculate the assessments. 2) The Assessment Review Committee recommends that the Front Footage Assessment method be used for both projects. For the Mushtown Road project the recommended front footage rate of assessment for street/storm sewer is $67.50/FF (per front foot). For the Pike lake Trail project the recommended front footage rate of assessment for street/storm sewer is $151.30/FF; for sanitary sewer, $7.71/FF; and for watermain, $25.68/FF. 3) Mushtown Road has a total project cost of $387,642.36. It is proposed to be funded through tax levy and assessments. There are 14 benefiting properties in the project area. Thirteen properties are within the Woodridge Estates 3rd Addition and one property is in the Windstar Addition. As part of the developer's agreement for the Woodridge Estates 3rd Addition, the developer pledged $85,177.00 towards the project to pay the assessments on the 13 lots in Wood ridge Estates. The City has a letter of Credit from the developer for this amount. The Assessment Review Committee recommends that $292,340.96 be paid through tax levy and $95,301.40 be assessed against the benefiting properties. A preliminary assessment role is attached showing the proposed assessments per parcel. 4) Pike Lake Trail has a total project cost of $520,709.10. It is proposed to be funded through tax levy, municipal state-aid funds, trunk reserve, and assessments. There are 5 benefiting properties in the project area, which include Holy Cross lutheran Church, two parcels owned by Herb Wensmann, one parcel owned by Ed Vierling, and one lot in the Maple Hill plat owned by Dave Triebel. The Assessment Review Committee recommends that $160,159.85 be paid through tax levy, municipal state- aid funds, and trunk reserve; and $360,549.25 be assessed against the benefiting properties. A preliminary assessment role is attached showing the proposed assessments per parcel. 97 ASSESS.DOC ISSUES: ALTERNATIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQUIRED: 97 ASSESS.DOC 5) The Assessment Review Committee recommends that the City Council declare the costs to be assessed, order preparation of the assessment role, and establish the Assessment Hearing date as November 3,1997. If the proposed assessments are adopted after an assessment hearing financing of the improvements will be as follows: Funding Mushtown Pike Lake Totals Road Trail Assessments $95,301.40 $360,549.25 $455,850.65 Tax Levy $292,340.96 $0 $292,340.96 MSA Funds $0 $127,341.15 $127,341.15 Trunk $0 $32,818.70 $32,818.70 Reserve Project Totals $387,642.36 $520,709.10 $908,351.46 The numbers shown above include indirect costs for design, survey, inspection, administration, and financing. Attached is Resolution 97 -xx declaring costs to be assessed and ordering preparation of the proposed assessment roll and Resolution 97- xx setting the assessment hearing date for Mushtown Road and Pike lake Trail for the November 3, 1997 Council Meeting. The alternatives are as follows: 1. Approve Resolution 97-XX declaring the costs to be assessed, and ordering the preparation of the proposed assessment rolls for Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements; and Approve Resolution 97-XX establishing November 3, 1997 for the assessment hearing. 2. Deny the resolutions for a specific reason. 3. Table this item for a specific reason. The recommendation is Alternative No.1, approving both resolutions. The projects will be funded from the Trunk Reserve Fund, Tax levy, State Aid Funds, and Assessments. Motion and second to approve RESOLUTION 97.XX RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR PROJECTS 95.07 MUSHTOWN ROAD IMPROVEMENTS, AND 97.17 PIKE LAKE TRAIL IMPROVEMENTS MOTION BY: SECOND BY WHEREAS, a Contract has been let and costs have been determined for the improvement of Mushtown Road, Project 95-07, and Pike Lake Trail, Project 97-17 and the contract price for such improvements is $714,170.65 and the expenses incurred or to be incurred in the making of such improvements amount to $194,180.81, so that the total cost of the improvements will be $908,351.46. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The portion of the cost of such improvements is to be paid by the City is hereby declared to be $452,500.81, and the portion of the cost to be assessed against benefited property owners is declared to be $455,850.65. 2. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street and storm sewer improvements, and 20 years for sanitary sewer and watermain improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of 8% per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 6th day of October, 1997. YES NO Andren Kedrowski Mader Robbins Schenck Andren Kedrowski Mader Robbins Schenck {Seal} Frank Boyles City Manager City of Prior Lake 97 ASSESS. DOC RESOLUTION 97.XX RESOLUTION ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR PROJECT 95.07 MUSHTOWN ROAD IMPROVEMENTS, AND 97.17 PIKE LAKE TRAIL IMPROVEMENTS MOTION BY: SECONDED BY: WHEREAS, by a resolution passed by the Council on October 6th, 1997, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Projects 95-07 Mushtown Road, and 97-17 Pike Lake Trail; and WHEREAS, the City Manager notifies the Council that such proposed assessment will be completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the 3rd day of November, 1997 in City Council Chambers at 7:45 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this 6th day of October, 1997 YES NO Andren Kedrowski Mader Robbins Schenck Andren Kedrowski Mader Robbins Schenck {Seal} Frank Boyles City Manager City of Prior lake 97ASSESS.DOC ~-~" DESCRIPTION: ASSESSMENT HEARING DATE: ASSESSMENT RATE: ASSESSMENT CODE: INTEREST RATE: SPREAD: INITIAL YEAR: ADDITIONAL INTEREST: PAYMENT METHOD: PROJECT #95-07, MUSHTOWN ROAD STREET IMPROVEMENT NOVEMBER 3, 1997 PROPOSED $67.50/FF PAVING PAVING - 94 8.0% PAVING -10 YEARS 1998 58 DAYS EQUAL PRINCIPAL LEGAL DESCRIPTION PROPERTY OWNER PAVING & & CURRENT ASSESSMENT PARCEL NUMBER ADDRESS FRONTAGE AMOUNT (Code 94) MUSHTOWN Lots 1, Block 2, Windstar Addition Herbert & Elaine Wensman 150' $10,125.00 25-911-044-1 3312 West 151st Street Rosemont, MN 55068 Lots1-12, Block 3, Lot 4, Block 1, Brink Land $85,177.00 Woodridge Estates 3rd Addition 7765 East 175th Street Prior Lake, MN 55372 TOTAL $95.301.40 ASROLL.DOC ~~~~" ~~~~~ PJj)SQRlffl'JQNT<. ... ASSESSMENT HEARING DATE: ASSESSMENT RATE: ASSESSMENT RATE: ASSESSMENT RATE: ASSESSMENT CODE: ASSESSMENT CODE: ASSESSMENT CODE: INTEREST RATE: SPREAD: SPREAD: SPREAD: INITIAL YEAR: ADDITIONAL INTEREST: PAYMENT METHOD: .. ........J>R()~C'l'.tl97-17~...J>IKE..L^l(E..TRi\.II.....S'l'RE"E'f.IM'P1{()VI!:~N'f . NOVEMBER 3, 1997 PROPOSED $151.30/FF PAVING PROPOSED $7.71/FF SAN. SEWER PROPOSED $25.68/FF W A TERMAIN PAVING - 92 SEWER - 93 WATER-93 8.0% PAVING -10 YEARS SAN. SEWER - 20 YEARS W A TERMAIN - 20 YEARS 1998 58 DAYS EQUAL PRINCIPAL ~~~ ~~~~~'\ LEGAL DESCRIPTION PROPERTY OWNER PAVING SEWER WATER & & CURRENT ASSESSMENT ASSESSMENT ASSESSMENT PARCEL NUMBER ADDRESS FRONTAGE AMOUNT AMOUNT AMOUNT (Code 92) (Code 93) (Code 93) Herbert & Elaine Wensmann 770' $116,501.00 $5,936.70 $19,773.60 3312 West 151st Street Rosemount, MN 55068 Holy Cross Lutheran Church 565' $85,484.50 Q $14,509.20 P.O. Box 177 14085 NE Pike Lake Trail Herbert & Elaine Wensmann 470' $71.1 11.00 $3,623.70 $12,069.60 3312 West 151st Street Rosemount, MN 55068 Ed Vierling 150' $22,695.00 $1.156.50 $3,852.00 14310 Pike Lake Trail Prior Lake, MN 55372 Lot 8 Block 1 150' Q Q $3,852.00 Maple Hills Addition TOTALS $295,791.50 $10,716.90 $54,056.40 ASROLL.DOC