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HomeMy WebLinkAboutAgenda & Minutes M JURAN & MOODY A division of Miller, Johnson & Kuehn, Inc. 1100 Minnesota World Trade Center 30 East Seventh Street Saint Paul, Minnesota 55101-490 I (612) 224-1500 . (800) 950-4666 Fax (612) 224-5124 TABULATION OF BIDS CITY OF PRIOR LAKE, MINNESOT A 51,065,000 GENERAL OBUGATION IMPROVEMENT BONDS OF 1997 AWARD: DATE OF SALE: MOODY'S RATING: CRONL\l & CO., INC. MONDAY, OCTOBER 20, 1997 A 2 BIDDER INTEREST RATE NET I]\. TEREST COST (RATE) CRONIN & CO., INC. SMITH BARNEY INc.) JOINT MANAGER NORWESTINVESTMENT SERVICES, INC. PIPER JAFFRA Y INC. 3.85% - 1998 4.00% - 1999 4.10% - 2000 4.20% - 2001 4.30% - 2002 4.40% - 2003 4.45% - 2004 4.50% - 2005 5.55% - 2006 5.65% - 2007 PURCHASE PRICE: S l,05f1.92S.95 S282,614.80 (4.5702% ) 3.80c;{; - 1998 3.90% - 1999 4.05% - 2000 4.15% - 2001 4.25% - 2002 4.35% - 2003 4.45% - 2004 4.55% - 2005 5.65% - 2006 5.75% - 2007 PURCHASE PRICE: 51,057.545.00 5283,680.21 (4.5875%) 3.900% - 1998 4.000% - 1999 4.100% - 2000 4.200% - 2001 4.300% - 2002 4.375% - 2003/04 4.500% - 2005 4.600% - 2006/7 PURCHASE PRICE: 51,053.703.54 S285,148.54 (4.6112%) (Continued) Saint Paul, MN - Minneapolis, MN - Saint Louis Park, MN - Houston, IX - Clearwater FL CITY OF PRIOR LAKE, MINNESOTA $1,065,000 GENERAL OBUGA TION IMPROVEMENT BONDS OF 1997 PAGE 2 UNITED BANKERS' BANK 4.15% - 1998/00 4.25% - 2001 4.35% - 2002 4.40% - 2003 4.45% - 2004 4.50% - 2005 4.60% - 2006 4.70% - 2007 PURCHASE PRICE: S1.055.947.50 5286,044.16 (4.6257%) DEAN WITTER REYNOLDS, INC. Oppenheimer & Co., Inc. PaineWebber Incorporated 3.900% - 1998 4.100% - 1999 4.200% - 2000 4.300% - 2001 4.400% - 2002 4.450% - 2003 4.500% - 2004/06 4.625% - 2007 PURCHASE PRICE: 51.053.656.00 5287.150.77 (4.6436%) FBS INVESTMENT SERVICES, LNC. Prior Lake State Bank 3.90% - 1998 4.10% - 1999 4.15% - 2000 4.25% - 2001 4.40% - 2002 4.50% - 2003 4.55% - 2004 4.60% - 2005 4.70% - 2006 4.75% - 2007 PURCHASE PRICE: 51,056.267.00 5289,615.71 (4.6834%) MINNESOTA MUNICIPAL BOND SALES OCTOBER 1997 DAlE MATURITY MUNICIPALITY AMOUNT TYPE RATING NIC 10- 6 17 Savage $ 3,815,000 G.O, Bonds, Series C Aaa 4,83 10- 6 16 Savage 820,000 G,O. Bonds, Series D NR 4,89 10- 6 3 Lakeville 5,480,000 G,O. Temporary A 3 4,14 10- 7 12 Shakopee 1,085,000 G.O. Bonds A 2 4.45 10- 7 2 Ada 1,935,000 G,O, Loan Anticipation NR 4,32 10- 14 10 Faribault 900,000 G,O, Bonds, Series A A 2 4.45 10- 14 10 Faribault 570,000 G,O, Bonds, Series C A2 4.50 10- 14 4 Crow Wing County 1,885,000 G,O, Refunding NR 4.71 10- 14 4 Crow Wing County 845,000 G,O. Cap, Notes NR 4,71 10- 14 11 Hutchinson 2,075,000 G.O. Bonds Baa 1 4.68 10- 14 19 North Branch 565,000 G,O. Bonds Baa 2 5,10 10- 15 21 Sauk Centre 615,000 G,O. Bonds NR 5.56 10- 15 13 ISD 738, Holdingford 2,710,000 G.O. Bonds Aal 4,72 10- 16 3 ISD 726, Becker 1,820,000 G.O. Bonds Aa 1 4,17 10- 20 21 Fergus Falls 6,600,000 G,O. Bonds AAA 5,04 (AMBAC) 10- 20 16 Fergus Falls Port 685,000 G.O, Bonds NR 6,94 Authority 10- 20 6 Freeborn County 695,000 G.O, Refunding A 3 4,34 10- 20 10 Prior Lake 1,065,000 G.O, Improvement A 2 4,57 JURAN & MOODY, a division of MILLER, JOHNSON & KUEIt1'\. I:\C:ORPORATED 11/14/96 ~ ....L + 1= ::r: ::t ~ I + + $ $ "T" -r- ,... :t: 121t2/9 6 1/9197 2/6197 5/1/97 5/29/97 6/26197 7/24/97 8/21/97 9/18/97 :t -r- 10/16/97 , .. ~ C , <. OJZ 0> z~ co OJZ c> ~r- mE: ~c cnz %0 c- m"'C x> I River City Centre Project Summary of Development Agreement Project · 52 units of rental housing for seniors · Underground ramp for housing, surface parking available to the public · Approximately 25,000 square feet of retail space · All-brick exterior, flat roofs, bay windows and French balconies. · Project constructed in accordance with the City's design criteria Ownership · EDA retains ownership of Blocks 3 and 4, · Ground Lease to the I--IRA · The retail space will be leased to a master tenant under a 40-year lease with 12 month (18 months in first year) rental guarantee from partners of tenant. Financing Housing: · $3,544,000 (not to exceed) HR.A Revenue Bonds (Shakopee General Obligation) · $1,4 70,000 (estimate) I--IRA Special Benefit Tax Bonds Retail: · 5970,000 (estimate) Loan from the City · $2,115,000 I--IRA Tax Increment Revenue Bonds (Shakopee General Obligation) · 5235,000 (estimate) I--IRA Special Benefit Tax Bonds Repayment to City, if necessary: · Any payments made by the City pursuant to its general obligation pledge would be repaid, with interest, from Surplus Revenues or certain available amounts from the I--IRA' s special benefits tax levy, t 5H505 - OCT-16-1997 10:21 FROM ADVANCE INC, TO [12] PRIOR LAKE-CITY P.02 October 16, 1997 Bob Barsness President Prior Lake EDA 16200 Eagle Creek Ave Prior Lake. MN 55372-1714 Dear Bob. This letter shall serve as a letter of intent on behalf of Mondo Management L.L.C. (my company), and Amcon Construction Corporation to jointly purchase the option for the approximate 4+ acres in the WaterFront Passage Business Park in Prior Lake, Minnesota. As we discussed earlier. we would like to pursue the development of approximately 70,000 square feet on the remaining 4+ acres based on some very similar parameters under which r have assisted the other two most recent developments in your business park over the last year. (The Prior Lake Business Center and The Ponds of Prior Lake,) As I have mentioned in conversations, with Roger Guenette, r am interested in pursuing high quality office warehouse construction projects that will continue to enhance the park image. We are proposing the following: 1. We shall provide $10.000.00 to the BDA on or before November 15, 1997, as a deposit for the parcel. 2. We would in return like to have the option of purchasing the parcel at a price of $1.00 per square foot, based on the usable square footage of the parcel. 3. We would ask that the City pay for and perform mitigation as has been previously studied by the City's Engineer's office, if necessary, on the parcel after an acceptable site layout is proposed and accepted by the City. 4. It is understood that there would be a penalty of $40,000.00 if we do not begin the development of a minimum 25,000 SF officefwarehousc facility site prior to December 31, 1998 with completion of this minimum improvement prior to December 31, 1999. (This would cover the City's carrying costs on the parcel. ) 5. We would ask that you approve us for this proposal at your meeting of October 20, 1997. We are prepared to act quickly to provide a site plan for your review, OCT-16-1997 10:21 FROM ADVANCE INC. TO [12] PRIOR LAKE-CITY P.03 Mr. Bob Barsness October 16, 1997 Page 2 6. Other than above, we would like to have the same considerations as the two above mentioned developments in the Park. (e.g. TIP plans, reimbursement of some site costs and guaranteed minimum assessed values.) Please do not hesitate to contact myself at 612-377-9411 or Jim Winkels at Amcon 612-890-1217, if you have any questions or concerns regarding this proposaL We would expect to enter into a formal agreement after the preliminary approval on the 20th. We are looking forward to working with the City of Prior Lake once again. Sincerely, Jeffrey S. Wallis Mondo Management, L.L.C. Jim Winkels Amcon Construction TDTHL P, 03 FUTURE ECONOMIC DEVELOPMENT PROSPECTS OF HISTORIC DOWNTOWN SHAKOPEE A distinctive Blocks 3 & 4 project will be an important catalyst for the comprehensive revitalization of downtown Shakopee. The momentum and progress of a signature project would provide the leverage and motivation to implement the following economic development and revitalization strategies for downtown Shakopee: · Participation in the Revitalization Process, A visible Blocks 3 & 4 project would be only one element of the downtown revitalization process, For comprehensive downtown revitalization to be successful, a wide array of community members / volunteers need to be involved in many other revitalization strategies. The excitement created by the Blocks 3 & 4 project will inspire many community members to be involved in the downtown revitalization process, · Visioning/Strategic Planning Process. The participation of many community members is needed to establish a downtown vision and strategic plan; establishing a common vision for what the downtown district should be in the future, and creating and implementing a specific plan to achieve to that vision. By reaching consensus about the goals for the downtown district and the direction of the revitalization process, a revitalization effort will be much more likely to succeed. Again, the enthusiasm generated by a distinctive Blocks 3 & 4 project will encourage others to participate in this process, · Main Street Approach to Downtown Revitalization. A comprehensive revitalization program sponsored by the National Trust for Historic Preservation that stimulates economic development within the context of historic preservation. The strategy is tailored to local needs and opportunities, in four broad areas known as the Main Street four point approach: 1.) Design: Enhancing the physical appearance of the commercial district by rehabilitating historic buildings, encouraging supportive new construction, and developing sensitive design management systems; 2.) Organization: Building consensus and cooperation among the many groups and individuals who have a role in the revitalization process; 3.) Promotion: Marketing the traditional commercial district's assets to customers, potential investors, new businesses, local citizens and visitors; and 4,) Economic Restructuring: Strengthening the district's existing economiC base while finding ways to expand to meet new opportunities. Page 2 Main Street Approach (continued) The proposed Blocks 3 & 4 project fits very well with the Main Street Approach to Downtown Revitalization. Its design most certainly enhances the appearance of historic downtown Shakopee by reffecting the traditional design of existing downtown buildings. The project also strengthens downtown's economic base through the businesses that will occupy the buildings, and the additional residents that will be potential customers of both new and existing businesses. · Small Cities Development Program (SCDP). The purpose of this competitive program, administered by the Minnesota Department of Trade and Economic Development, is to assist communities in financing housing rehabilitation, public facility construction, and economic development. Generally, the most common economic development activity consists of loans from the grant recipient (City) to businesses or property owners for rehabilitation of buildings in downtown commercial districts. The City of Shakopee is currently in the initial stages of the SCDP application process. The proposed Blocks 3 & 4 project will help Shakopee's SCDP application be very competitive, The state considers locally initiated economic development efforts, such as the Blocks 3 & 4 project, in rating applications. · Certified Local Government Program. A cost-effective local, state and federal partnership that helps communities to preserve their unique historic character through providing valuable technical assistance and grants. · Financial Incentive Program for Building Restoration. Currently, City staff is reviewing the effectiveness of the current Rehab Grant Program with regard to its original intent, and researching more effective alternatives. Illustrated Design Guidelines for Downtown. Illustrated design guidelines are recommendations for the improvement of downtown's visual quality, By encouraging appropriate changes, design guidelines can improve the quality of buildings, protect property values, enhance downtown's character and increase the public's awareness of the quality of downtown's built and streetscaped environment. Design guidelines also are used to direct financial incentive programs for building restoration, · The 20% Federal Rehabilitation Tax Credit Program, The proposed Blocks 3 & 4 project, through its design, will help provide downtown property owners greater access to the 20% federal rehabilitation tax credit program. The 20% federal rehabilitation tax credit program is one of the most important and useful economic development tools for the reVitalization of traditional downtowns like Shakopee's, It has been instrumental in preserving the historical places that give cities, towns and Page 3 The 20% Federal Rehab Tax Credit Program (continued) rural areas their special character. The tax credit program attracts new private investment to the historic cores of cities and towns, It also generates jobs, enhances property values, and augments revenues for State and local governments through increased property, business and income taxes. The Minnesota Histon'cal Society / State Historic Preservation Office (MHS/SHPO), the state agency that administers the program, is of the opinion that the design of the proposed Blocks 3 & 4 project reflects the original design of downtown and its existing buildings, consequently enhancing downtown Shakopee's chances for future consideration as a registered commercial historic district. The establishment of a registered commercial historic district provides downtown property owners access to the 20% federal rehabilitation tax credit program. · Riverfront Development The proposed Blocks 3 & 4 project will provide the stimulus to develop the adjacent riverfront, Shakopee's greatest underutilized resource. The riverfront is an important asset in its own right, serving as a force for community enrichment. Making the wisest and best long-term use of riverfront resources for maximum public benefit contributes to the overall health of the community. The proposed project will improve investor confidence in downtown Shakopee. Because historic downtown Shakopee has seen years of neglect, private investors have hesitated to reinvest there. Real estate is an interdependent asset; its value will be determined in large part not by the individual owner's investment but by the investment of others, Uncertainty, instability, and concern about continuing disinvestment by others has discouraged individual private investors, including those already in Shakopee and new investors from outside the community, from committing capital in Shakopee's downtown district. The proposed redevelopment investment by the Scott County HRA and the City of Shakopee will provide confidence among potential existing and outside investors, and serve as the catalyst for further continued private investment in downtown Shakopee, Page 4 The proposed project will create jobs. The proposed Blocks 3 & 4 development is planned to have 25,373 square feet of commercial space, The businesses that become tenants of this space will be providing service and retail job opportunities to Shakopee and surrounding area residents, especially students and other young people looking to enhance their work experience, The proposed project will increase the tax base. The new business establishments that will be occupying Blocks 3 & 4 will bring new, stable, and long term tax base to Shakopee. The proposed project will increase the size of the downtown market. The new business establishments that will be occupying Blocks 3 & 4 will bring new customers to downtown Shakopee. In addition, the employees of the new businesses, and residents of Blocks 3 & 4 are potential customers of all downtown businesses. Downtown revitalization is important to retaining and attracting major employers such as manufacturing firms and corporate / regional headquarters. Downtown, particularly its economic health, serves as a bold symbol of Shakopee's quality of life, and is a barometer of the whole community's economic condition, In this regard, downtown affects Shakopee's ability to attract quality employers and employees, The economic condition of downtown areas is becoming an increasingly important factor in the location decision of large employers, like those located at Valley Green Business Park. These companies provide high quality employment opportunities. The proposed Blocks 3 & 4 project will increase the economic vitality of downtown Shakopee, contributing to the improvement of the whole community's economic condition and image, and therefore increasing Shakopee's ability to retain and attract quality major employers. Page 5 Shakopee's rapid economic expansion, and the related increase of the labor force, requires additional housing. The proposed project will help provide this additional housing. The Blocks 3 & 4 residential units will make much needed single family housing available for the influx of new workers and their families into Shakopee. As active, empty-nest seniors opt for the convenience of the proposed Blocks 3 & 4 residential units, they will put affordable single family homes on the market, making them available for new workers and their families. 44444444444~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~4444444_ Vision Development: A Strategy for Success . MainStreet One of the most successful tools for a commercial district revitalization program is a common vision for what the district should be in the future. By reaching consensus about goals for the district and the direction that the revitalization program should proceed., a revitalization program will be much more likely to succeed. The National Main Street Center offers a Vision Development service, a on-site process that develops a clear and compeIIing vision for the commercial district, reveals the community's consensus direction and priorities for the downtown area, and creates implementation strategies for the lead revitalization organization. The Process During a facilitated discussion, community leaders and residents answer a series of questions about the commercial district and activities to improve it. After individUally answering these questions, participants break into small groups to discuss and identify their priority issues and projects for the district. FoIIowing small group discussions, the fuII group reconvenes to report and develop a comprehensive list of priority issues and projects. Finally, the group votes on its top priorities, concluding first part of the visioning process. The input meeting typically requires three to four hours, depending on the nwnber of participants. After the facilitated discussion session, National Main Street Center personnel distill the information identified during the session, developing a draft vision statement for the commercial district. The vision statement identifies the community's dreams for the district in the future. The remaining priority projects and ideas are sorted into committee goals, objectives, and activities. These components are incorporated into a draft action plan that provides the revitalization organization with a basis for itS annual workplan. At a second meeting again involving community leaders and residents, the draft vision and workplan hems are then presented back to the group in its consolidated form. Participants have the opportUnity to discuss any modifications to the vision statement and workplan. Next steps and strategies for implementation are also reviewed. An hour and a half is usuaIIy enough to accomplish these objectives. Finding Out More Want more information about the Main Street Center's Vision Development service? Contact the National Main Street Center for more details. We'll be happy to discuss the Vision Development process and how it could be tailored to your community's specific needs. To learn more about Vision Development, contact Stephanie Redman, Program Manager for Tecr..nical Services at the National Main Street Center, telephone 2021673-4219. T"""" .~, . II" 1II Nanonal Trust for Historic Preservation @ 'Inl.rsllll T'ro.rlll A quarterly publication of District 719 October 1997 w ::> en en - ~ ::> o z w a: w LL w a: ---I <( - () w a... en Nov. 4 general election will include local school referendum questions As an organization, the school district is constantly under pressure to plan ahead to meet the challenges that the next day or month or year will offer. Planning ahead also involves securing the necessary resources to provide the people and materials to make education happen. To ensure security, the School Board unanimously approved a referendum at its regular board meeting on Aug. 25, The four questions approved are what is believed necessary to keep the district competitive and viable for the next several years. Change for this growing school district is inevitable. Technology and other instructional opportunities must be available for the Prior Lake Senior High graduates to stay competi- tive in this changing society. The questions and explanations of the referendum, its impact on education and the taxpayer, and a sample ballot are included in this newsletter. District keeping in line with Facility Committee recommendations The recommendations received by the Prior Lake-Savage Area School Board in 1994 were intended to provide direction for the school district to house the growing student population through the year 2010. At the time recommendations for imme- diate, mid-term and long-term planning included: -Space for Early Childhood Special Educa- tion, Early Childhood Family Education and Kindergarten programs -Renovations at WestWood, Five Hawks and the senior high - A designated census employee - Examination of options to building schools (e.g., split shifts and year-round schools) -A bond referendum to include a new elementary school, the necessary renova- tions and funds to upgrade technology - Development of a plan for transition from current secondary structure, from one middle and one high school to a new configuration All of the immediate and mid-term recom- mendations have been completed according to input received from the Facilities Committee. The long-term recommendations will continue to be studied. The purchase of additional land is necessary in order to make long-term recom- mendations possible. The Questions Prior Lake - Savage residents will be asked to vote on four separate questions for the Prior Lake - Savage Area School District this fall on General Election Day, November 4th: Renew Existing Referendum This $321 per pupil unit referendum will expire next year. The state pays for approximately 600/0 of this referendum amount. This is already in existing taxes. There is no additional cost to the taxpayer. Add $200 per pupil unit to the existing referendum With the renewal of $321 per pupil unit and an additional $200, we would have a total of $521 to meet the growing needs of our dis- trict. The metropolitan school district average for referenda is ap- proximately $650. Why is this necessary? Four of the last five years we have received a 00/0 inflationary increase from the State of Minne- sota. Purchase land and pay assessments in the amount of $ 3 million We must plan ahead so that land will be available four or five years from now when the next school(s) will be built. Developers are buy- ing available land and price per acre continues to rise. The best time to buy land was yesterday. Purchase instructional support technology in the amount of $2.9 million We must offer our students the tools to stay competitive. Technol- ogy is the future for our students as they pursue additional schooling or enter the job market. APPLE liE's are no longer cutting edge. o Referendum Information Levy referendum necessary for education basics The $521 per pupil unit re- quested on Q I and Q2 are the items that will ensure small class size and education basics, These two items were regarded as 'very important and highly valued' in a recent survey conducted by the school district. The renewal of $ 321 is to con. tinue to pay for the staff and programs that were added four years ago when the referendum was approved. We had hoped the state would provide additional funding to cover this referendum amount. Renewing and also adding to the referendum will provide the means to continue to reduce class size for both the elementary and secondary levels. By reducing class size in reading, math, social studies, English and science, teachers will be able to give more individual attention to students- especially those who may need enrich- ment or remedial help. Good money management remains important o In the last year statistics were available (1995-96), Prior Lake-Savage Area Schools ranked 36 out of 44 school districts in the metropolitan area in general fund expenditures. o In a recent StarTribune article, the amount of taxes that each school district receives ranked Prior Lake-Savage Area Schools 23 out of 49 school districts. Estimated cost to taxpayers for 01 and 02 relating to referendums Should questions number one and two be approved in the upcoming referendum, the following dollar amounts will affect tax payers on a monthly basis, Ke.epJn mind that Question number.Landthe amounts sb.Qwn, are currently in..rh-.f.5w.Qill districtponion of your taxes, Estimated Q2 Market Monthly Value Amount 50,000 3.67 100,000 7.33 1 50,000 11.00 200,000 14.67 These amounts are currently included in the school district portion of your taxes. Referendums in metropol itan area districts The average referendum amount for metropolitan school districts in 1996-97 was $650 per pupil unit. That's more than double the $ 321 per pupil unit referendum amount for Prior Lake- Savage Area Schools. Current referendums in place for school districts in the near vacinity of Prior Lake-Savage are: Burnsville .................... $851 Bloomington ............... $ 711 Eden Prairie ,............... $693 Shakopee .................... $684 Lakeville .........,........... $ 3 2 1 Prior Lake ,..,...........,.,. $321 New Prague ................ $315 Jordan ..............,........ $276 [!] From Your School Board October, 1997 Dear Prior Lake-Savage Area School District Resident, The purpose of this newsletter is to highlight essential information concerning the needs of your local school district. You have asked us to keep class size down, to be good managers of our fiscal resources, to offer our students an education that will keep them competitive, and to plan ahead. We have done that and will continue to improve in these efforts with your help. We have also demonstrated that we do debate issues at the board table, but after a vote is taken we support the decision of the majority. So there is no mistake, the referendum/bond issue being held on Nov. 4 has our unanimous approval and full support. Thank you for your attention and interest on this important maUer. Sincerely, ~6 (l wb D;~1c: B~Yl ~cr~ ~-/~ ~ Independent School District 71 9 PrIor Lake, Minnesota 55372 Serving: Non-Profit Org. U.S. Postage PAID Permit No. 30 Prior Lake, MN ECRWSS Postal Customer Bond Issue Information Esti mated cost to taxpayers for $5.9 million for land pu rchase and technology The $2.9 million question for technology will be on a seven year payback schedule and the $ 3 million for land will be paid back by 2015. Therefore the amount will dramatically decrease after the first seven years. The estimated monthly cost for questions three and four relating to a bond issue is: Q3 and Q4 Combined Estimated 1998-2004 Market Monthly Value Amount 75,000 2.50 100,000 4.00 1 50,000 7.25 200,000 10.40 Estimated 2005-2015 Market Monthly Value Amount 75,000 1.25 100,000 2.00 1 50,000 3.65 200,000 5.20 For more information: Contact Dr. Les Sonnabend, Superin- tendent of Schools at the District Services Center, 447-2185. Bond issue approval necesssary to the District 719 Technology Plan District 719 is completing the second phase of its long range tech- nology plan which was approved in the spring of 1996. That plan indicated a vision for the use of technology to enhance the education of district students of all ages-youth and adults. Included was development of broad student skills to acquire information, process information and to communicate information within classes, schools, the community and worldwide. In order to use and teach these technology skills, the district must have available current equipment, electronic linkages, learning materials and software, and adequate staff training. Similar plans in most surround- ing school districts have been funded through multi-million dollar local referendums supplemented by state funds. District 719 Technology Plan Phase One (Summer 1996-97) involved purchasing approximately 20 multimedia computers for each school and networking every classroom for connection to other schools. This phase was funded by regular district funds, a $20,000 state grant and $270,000 from a referendum two years ago, Phase Two (Winter 1997-Winter 1998) has involved/will involve: . Connecting to the Internet and to Interactive video (funded by the state through a cooperative agreement with several other districts). . Purchase of 3-5 additional computers for each school from local funds. . New multimedia computer labs and other technology expansion at Hidden Oaks and Glendale funded through school construction referendum funds. · Purchase of technology learning materials (software, CD-ROM encyclopedias and interactive programs). . Training of staff and students to use technology (especially the Internet) for learning and instruction. Phase Three (1997-1999) Depending on this fall's referendum, this phase calls for the purchase of computer workstations for all remain- ing classrooms, the replacement of outdated 1970s computer labs, school video production and satellite technology, upgrading of district inter-building networking capacity to support increased use of the Internet for instruction, upgrading of district telephone systems to include voice mail/parent communication and updating of library and other software. [!] The Ballot NOTICE IS HEREBY GIVEN,that a special election has been called and will be held in and for Independent School District No, 719 (Prior Lake-Savage Area Schools), State of Minnesota on Tuesday, November 4, 1997, for the purpose of voting on the following questions: Q1 - RENEWAL; REFERENDUM REVENUE AUTHORIZATION RENEWAL THE BOARD OF INDEPENDENT SCHOOL DISTRICT NO, 719 (PRIOR LAKE-SAVAGE AREA SCHOOLS) HAS PROPOSED TO INCREASE ITS GENERAL EDUCATION REVENUE BY $321 PER ACTUAL PUPIL UNIT. THIS PROPOSED REFERENDUM REVENUE AUTHORIZA- TION WOULD REPLACE THE DISTRICT'S EXISTING AUTHORIZATION WHICH WILL EXPIRE AFTER TAXES PAYABLE IN 1998. THE REVENUE WILL BE USED TO FINANCE SCHOOL OPERATIONS AND THE PROPERTY TAX PORTION THEREOF WILL REQUIRE AN ESTIMATED REFEREN- DUM TAX RATE OF APPROXIMATELY ,0625% OF THE REFERENDUM MARKET VALUE OF ALL TAXABLE PROPERTY IN THE DISTRICT FOR TAXES PAYABLE IN 1999, THE FIRST YEAR IT IS TO BE LEVIED. THIS PROPOSED REFERENDUM REVENUE AUTHORIZATION WOULD BE APPLICABLE FOR TEN YEARS UNLESS OTHERWISE REVOKED OR REDUCED AS PROVIDED BY LAW, YES D NO D SHALL THE INCREASE IN REVENUE PROPOSED BY THE BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 719 BE APPROVED? BY VOTING 'YES' ON THIS BALLOT QUESTION, YOU MAY BE VOTING FOR A PROPERTY TAX INCREASE. Q2 - NEW REVENUE; NEW REFERENDUM REVENUE AUTHORIZA TION THE BOARD OF INDEPENDENT SCHOOL DISTRICT NO.7 I 9 (PRIOR LAKE-SAVAGE AREA SCHOOLS) HAS ALSO PROPOSED TO INCREASE ITS GENERAL EDUCATION REVENUE BY $200 PER ACTUAL PUPIL UNIT. THE REVENUE WILL BE USED TO FINANCE SCHOOL OPERATIONS AND THE PROPERTY TAX PORTION THEREOF WILL REQUIRE AN ESTIMATED REFEREN- DUM TAX RATE OF APPROXIMA TEL Y ,0881 % OF THE REFERENDUM MARKET VALUE OF ALL TAXABLE PROPERTY IN THE DISTRICT FOR TAXES PAYABLE IN 1998, THE FIRST YEAR IT IS TO BE LEVIED. THIS PROPOSED REFERENDUM REVENUE AUTHORIZATION WOULD BE APPLICABLE FOR TEN YEARS UNLESS OTHERWISE REVOKED OR REDUCED AS PROVIDED BY LAW, YES D NO D SHALL THE INCREASE IN REVENUE PROPOSED BY THE BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 719 BE APPROVED? BY VOTING 'YES' ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE, Q3 - LAND; BOND ISSUE FOR ACQUISITION OF LAND FOR FUTURE SCHOOL SITES SHALL THE SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO, 719 (PRIOR LAKE-SAVAGE AREA SCHOOLS) BE AUTHORIZED TO ISSUE ITS GENERAL OBLIGA- TION SCHOOL BUILDING BONDS IN AN AMOUNT NOT TO EXCEED $3,000,000 TO PROVIDE FUNDS FOR THE YES D NO D ACQUISITION OF LAND FOR FUTURE SCHOOL SITES AND RELATED COSTS? BY VOTING 'YES' ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. Q4 - TECHNOLOGY; BOND ISSUE FOR ACQUISITION AND INSTALLATION OF INSTRUC TIONAL EQUIPMENT AND TECHNOLOGY YES D NO D SHALL THE SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 719 (PRIOR LAKE-SAVAGE AREA SCHOOLS) BE AUTHORIZED TO ISSUE ITS GENERAL OBLIGATION SCHOOL BUILDING BONDS IN AN AMOUNT NOT TO EXCEED $2,900,000 TO PROVIDE FUNDS FOR THE ACQUISITION AND INSTALLATION OF INSTRUCTIONAL EQUIPMENT AND IMPROVED TECHNOLOGY SYSTEMS IN SCHOOL DISTRICT FACILITIES? BY VOTING 'YES' ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. Voting Precincts City of Prior Lake, Precinct 1 Holy Trinity Church 16150 Arcadia Avenue SE City of Prior Lake, Precinct 2 MN Valley Community Church 5995 Timber Trail SE City of Prior Lake, Precinct 3 St. Michael's Church 16311 Duluth Avenue SE City of Prior Lake, Precinct 4 Mdewakanton Community Center 2330 Sioux Trail NW City of Prior Lake, Precinct 5 Assembly of God Church 6880 Boudin Street NE Credit RIver TownshIp Credit River Township Hall 7450 Credit River Boulevard Spring Lake, Cedar Lake and Sand Creek Townships - Lydia School 20560 Langford Way City of Savage, Precinct 1 Savage Fire Station 12305 Quentin Avenue City of Savage, Precinct 3 Savage City Hall 6000 McColl Drive City of Savage, Precinct 4 Savage Fire Station 14321 O'Connell Road City of Savage, Precinct 5 Public Works Treatment Plant 1 3800 Dakota Avenue South o UTTLE PEOPLE NEED BIG PEOPLE Prepared and Patd for by KID.S: Keep Improving our Districts Schools Co-Chairs Char Jason & Doug Fontaine 5780 Starview Lane, Prior Lake, MN 55372 INTRODUCTION K.I.D.S.: Keep Improving our Qistrict's .schools is a group of your neighbors that are intent upon one thing: That you will make an informed decision on Nov, 4, 1997 at the voting booth as you vote in the School Referendum/ Bond Election. The future of the children and their families from Prior Lake, Savage, Spring Lake Township, Cedar Lake Township, Credit River Township and Sand Creek Township will be effected by your decision. If you have more questions than are answered in this document, you can call the K.J.D,s. Hotline at 226-KIDS (226-5437) anytime! Someone will call you back within two business days of your call with an answer. Also, your questions along with those of other residents will be answered in the editorial sections of both the Prior Lake American and Savage Pacer, WHAT SPECIFICALLY WILL BE ON THE ELECTION BALLOT? There will be 4 separate items on the election ballot. Voters will be given the choice to vote for or against each of the items, Each item will pass or fail with a simple majority and each item stands on its own without any contin- gencies, Ql Renew existing referendum The Prior Lake - Savage Area School District has $321 per pupil unit of referendum that will expire next year. This referendum amount was originally approved four years ago in a special election for that purpose. We had hoped that the state would increase funding so that the continuation of referendums would not be necessary. This has not been the case, This referendum amount pays for teachers, programs and services that were started four years ago and continue to be in effect today. If this referendum is not renewed, those teachers, programs and services will have to be eliminated. The state pays for approxi- mately 60% of this referendum amount. To put it another way, for every $1 that local taxpayers put in, the state matches with $1.50. This state match will not be received unless the local portion is re- newed. The cost of question #1 is already in existing taxes so there will be no increase in taxes if question #1 is approved, Q2 Add $200 per pupil unit to the existing referendum It is estimated that two-thirds of US employees work in the services industry and "knowledge" is becom- ing our most important "product." In order to properly prepare our children to enter the workforce we need additional money per pupil to hire teachers and keep classroom sizes to a level conducive to the learning process, Almost all of this referendum amount will be to add teachers to keep class sizes at an accept- able level, to add staff where program changes dictate the need (for example: elective offerings at the middle school), and to add other teacher aide staff that work directly with students, A minimal amount ($25,000) will be used to reduced unacceptably high activity fees and a small portion will be used to add part-time secretarial support in the buildings to meet the needs of students, Approving question #2 will result in a slight increase in taxes, If questions #1 and #2 are approved, the Prior Lake - Savage Area School District would have $521 referendum money in place. The metro school district average for referenda is a little more than $650 per pupil. Q3 Purchase land and pay accompanying assessments The land that Hidden Oaks Middle School was built on, was purchased more than 10 years in advance of the construction date, Because of the Highway 18 bridge opening and the connection of Co. Rd, 21 to the 35W freeway, the cities and townships in our school district have become very attractive building sites for home builders and other contractors, The large tracts of land that are suitable to accepting a school building are quickly being bought up by land developers, To make sure that there is an adequate sized piece of land (80 acres or more) that is located centrally in our district to accommodate transportation to and from school, we must act now to secure that land. Not only are our large tracts of land being bought up, but the cost per acre of that land is increasing at a very rapid rate, We estimate the cost for land and assessments to be $3 million, The best time to buy land was yesterday. Q4 Purchase instructional support technology The Department of Labor estimates that by the year 2000 at least 44% of all workers will be in the information services industry. New technologies especially computers and telecommunications have already created intense worldwide competition for business. We can't affort not to support our children technologically. That's why we are asking you to approve a seven year bond to purchase $2.9 million worth of technology. With over 4,000 students in our district, we are asking to support the technology needs of these students by investing $100 per year per student for the next seven years. The money will be used to purchase classroom computer work stations, replace outdated 1970's computer labs, update school video and satellite technology, Internet capabilities, media systems and improved parent communication capabilities. DIDNT WE HAVE A TECHNOLOGY QUESTION ON THE LAST BOND ISSUE VOTE? Yes we did. As the CAS.E. Committee worked on the bond that passed in September, 1995, one of the things that they did was to drastically reduce the amount of money in the bond to upgrade technology equipment (computers and supporting hardware). In I the end, only $270,000 was included in the technology update .~ question on that ballot. This $270,000, with a small $20,000 state grant, went to fund Phase I of the District 719 Technology Plan. This money helped us to purchase approximately 20 multi-media computers for each school and begin networking every classroom for connection to other schools. Phase II, with other grant money, will help us to finish connecting buildings and to purchase a small number of computers and software to aid the use of the Internet. Phase III, which depends upon the passage of the referendum, will be used to purchase 2 computer work stations for all remain- ing classrooms that do not have them presently, to replace outdated 1970's computer labs, to update school video and satellite technology, to upgrade the inter-building networking capacity to support increased use of the Internet for instruction, to upgrade our voice mail and current parent communication capa- bilities, and to update library circulation systems. WHEN A NEW SECONDARY SCHOOL IS BUILT, WHAT WILL HAPPEN TO THE CURRENT HIGH SCHOOL? A study committee will be put together to plan a new secondary building when that need arises. Several options have been discussed, which include using the present high school and Hidden Oaks as a "high school" campus and building a new middle school on the new site. Another idea is to build a new high school for grades 9-12 and to use the current high school and the middle school as intermediate buildings - housing grades 6, 7 and 8 in a campus situation. These suggestions, along with any other ones will be considered at the appropriate time. We are trying to purchase land so that we do have options that we can consider when the time comes to build a new secondary building. We project that this will happen within 5 or 6 years. IF THIS IS A BUSINESS DEaSION, IS IT GOOD BUSINESS? Like most school questions, the need will never go away but the price will change, In terms of buying land, we believe the cost will never go down and indeed will greatly appreciate over the next several years as demand for land increases. In technology, we believe that the opportunities lost for educating our students will create a deficit that will be hard to repay in their lives as they compete, not only locally but nationally and globally, for technology related positions. If the reputation of our communities in any way depend on the reputation of our school system, we cannot afford to return to class sizes that we endured 4 to 5 years ago. Much is at stake to protect the interests and investments of our homeowners and our business people alike as we try to attract new people and new businesses to our communities. HOW DO WE COMPARE TO SURROUNDING SCHOOL DISTRICTS REGARDING SCHOOL TAXES? A recent comparison of metro area school district taxes was published in the Minneapolis Star Tribune. It ranked the 49 school districts in the Twin City Metropolitan Area on the amount of taxes paid on a $110,000 home payable in 1997. Columbia Heights was the top ranked district, collecting $1,254 in taxes and Bloomington was ranked 49, collecting $745 in taxes. The Prior Lake - Savage Area School District ranked almost at the exact mid-point at 23, collecting $966 in taxes. Districts such as Rosemount - Apple Valley - Eagan, New Prague, Lakeville, Farmington, Chaska, Burnsville - Eagan - Savage, and others all collect more taxes on that same $110,000 house than does the Prior Lake-Savage Area School District. HOW IS POND'S EDGE BEING USED? Pond's Edge is alive with activity for our youngest students. We have consolidated all the programs for our preschoolers in this building. Early Childhood Family Education classes are there, Early Childhood Special Educa- tion classes and services are offered in that building, extended day care for kindergarten students is offered in that building. In addition, Community Services is now housed in that building and programs that are offered to school aged children as well as teenagers and senior citizens that operate under the school-sponsored Community Services Programs have a home at Pond's Edge. As we continue to grow in our other elementary schools, Pond's Edge will serve as an overflow to move kindergarten students or other programs there on an as needed basis. DO WE HAVE EXTRA SPACE IN OUR SCHOOL BUILDINGS? As is the case anytime you bring online a new facility such as Glendale or the addition to Hidden Oaks, you are going to create additional capacity. It is true that we have some classrooms in each of our buildings that are not fully utilized at this time, However, we do need some space that we can grow into. We currently grow on the average of 150 to 200 students each year. This breaks down to the need for 5-7 classrooms per year to accommo- date this growth. HOW EFFICIENTLY IS OUR SCHOOL DISTRICT ADMINISTERED? In information compiled for the 1995-96 school year, which is the last year that comparison numbers are available, the Prior Lake - Savage Area School District ranked 36 out of 44 districts in the amount of money expended for general fund costs. General fund costs are those everyday costs to pay for teachers and other employees, insurance, utilities and school supplies. The Prior Lake - Savage Area School District spends $4,162 per pupil unit. Neighbors such as Burnsville and Shakopee spend over $4,800 per pupil unit. The number one district is Hopkins, which spends $6,468 per pupil unit. The conclusion is that the Prior Lake - Savage Area School District is a very efficient school district in the manner in which it uses available funds. HOW DO WE COMPARE WITH OTHER SCHOOL DISTRICTS IN CLASS SIZE? In 1996-97, the last year comparable statistics are available, Prior Lake ranked 33 out of 40 districts in class size in elemen- tary and 22 out of 40 districts in secondary class size. It should be noted that even one less student per class would greatly change those rankings. We have worked hard to maintain an average class size with comparable districts and this ranking has slipped in the last couple of years. ... 5:30 EDA MEETING 7:00 p.m. FORUM REGULAR COUNCIL MEETING AGENDA Date: October 20 , 1997 1. CALL TO ORDER...............,....,........................................,..................7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3, CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES 4. CONSENT AGENDA: A. B. C. D, E. F. G. H. 1. J. Consider Approval of Invoices to be Paid. Consider Approval of Treasurer's Report. Consider Approval of Animal Warden Report for September, 1997. Consider Approval of Fire Call Report for September, 1997 Consider Approval of Building Permit Report for September, 1997. Consider Approval of ~esolution 97-~,~~ecting to Continue Partici~ating ~n the Local Housmg Incentives Account Prd~tam Under the MetropolItan LIvable Communities Act. Consider Approval of Third Quarter Investment Report. Consider Approval of Third Quarter Budget Report. Consider Approval of Appointment to the Lake Advisory Committee Consider Approval of Release of Easement on Lemke Property North of Gateway Street. Consider Approval of Minnesota Service Cooperative Joint Powers Agreement for Group Employee Health Insurance Benefits. K. 5. PRESENTATIONS: A. November General Election Referendum, Renee Clark and Superintendent Les Sonnabend. B. Consider Approval of Resolution 97-XX Approving the Sale of $1,065,000 in General Obligation Bonds. 6. PUBLIC HEARINGS: A. There are no Public Hearings. 7. OLD BUSINESS:! A. Consider Approval of Resolution 97-)kX.. Authorizing Award of Bid for the Purchase and Installation ofPlayground Equipment at Seven Parks. B. Consider Approval of Resolution 97;RX Approving Architectural Design Firm for Dance Studio and Library 16~&gle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ....i C. Consider Approval of Lease Agreement Between the City of Prior Lake and Dwane and Merlin Arndt for the Rental of a Munjgpal Parking Lot. D. Consider Approval of Resolution 97~=Authorizing the Execution of a Cooperative Agreement with Scott County for the Installation of Traffic Signals at the Intersection of County State Aid Highway 21 and Main Avenue. 8. NEW BUSINESS: A. Consider Approval of PoI icy Regarding Turnback of County Road. B. Consider Approva.1 of Resolution 97-~:1g, Accept a Feasibility Report and Call for a Public Hearing on 1998 Public Improvement Projects, 9, ITEMS REMOVED FROM CONSENT AGENDA 10. OTHER BUSINESS: II, ANNOUNCEMENTS/CORRESPONDENCE 12. ADJOURNMENT: Executive Session to Discuss Pending Litigation. I02097.DOC REGULAR COUNCIL MEETING MINUTES Date: October 6, 1997 1. CALL TO ORDER: Mayor Andren called the meeting to order at 7:30 p.m. Present were: Mayor Andren, Councilmembers Kedrowski, Mader, Robbins, and Schenck, City Attorney Pace, Attorney Brokl, City Manager Boyles, Assistant City Manager Woodson, Planning Director Rye, Planning Coordinator Kansier, Parks and Recreation Director Hokeness, Fire Chief Chromy, City Engineer Ilkka, and Acting Police Chief Schmidt. 2. PLEDGE OF ALLEGIANCE: Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting, 3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES A. September 15, 1997 MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE THE MINUTES OF THE SEPTEMBER 15 CITY COUNCIL MEETING. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck. 4, CONSENT AGENDA: A. Consider Approval of Invoices to be Paid. B. Consider Approval of Animal Control Report for August, 1997. C. Consider Approval of Resolution 97-84 Authorizing Award of Bid for Purchase and Installation of an In-Ground Irrigation System for the Pond's Park. D, Consider Approval of Agreement to Allocate Election Expenses with Scott County and School District. E. Consider Approval of Massage Therapy License for Linda Epps. . Councilmember Mader requested the removal of item C, Consider Approval of Resolution 97-84 Authorizing Award of Bid for Purchase and Installation of an In- Ground Irrigation System for the Pond's Park from the Consent Agenda for consideration after new business. MOTION BY KEDROWSKI SECOND BY MADER TO APPROVE ITEMS A, B, D, AND E OF THE CONSENT AGENDA Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 5. PRESENTATIONS: A. Status Report on Outdoor Learning Center - Dar Fosse. 16200000g1e Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-42f5 AN EQUAL OPPORTUNITY EMPLOYER I0697.DOC . City Manager Boyles introduced the item. . Dar Fosse presented a status report for a proposed outdoor nature and learning center. He said Jim Hughes, a teacher at Five Hawks, and Dave Moran with the Watershed District are involved as well. With the development around Five Hawks, they would like to utilize thirty three acres as a community nature center and learning center, Mr. Fosse passed around aerial photographs and a map. He said they had worked with agencies including the Department of Natural Resources and the University of Minnesota, He pointed out various areas of reference on the aerial photograph, such as Five Hawks, Green Heights, County Market, and the Eagle Creek Assisted Living Facility. Problems they are having include the runoff from the housing development going into the lake. They want to use a holding pond for the water before it drains into the lake. . Five Hawks and St. Michael's schools will directly benefit from the learning center, as it is within walking distance. Right now students have to go to Lowry and Richardson for nature preserves. This is the first opportunity to have something like this in Prior Lake. It could be used for community education and by the Parks and Recreation Department. They would like to put in nature trails using limestone and woodchips and would like to waive the City's trail requirements of eight feet width and bituminous surface on City property, . They do not want it to be used as a park for picnicking and biking. Bikes are already being routed Five Hawks via the bituminous trail system in place. There is a possibility for an ampitheater for classes and lessons, and a grassland area. Right now there is land owned by the School District, by Mesenbrink Development, and by the City. Mr, Fosse said they would like the go-ahead by the City Council to proceed. They are planning to go to most all of the Civic organizations to seek funding support for the project. They will also work with the Watershed and try to get matching grant moneys through cooperative efforts. A University of Minnesota graduate student of landscape design took this project as her masters thesis.They are looking for approval by the City as to the plans so far and would like to get the authority to work with City staff on the coordination of the project. . Councilmember Kedrowski said it was a nice use of the land. . Councilmember Schenck concurred, . Councilmember Mader asked how many acres were owned by the City. . Mr. Fosse said approximately 16 acres, or half ofthe land. . Councilmember Mader asked why does City have it, how did they come to own it? . Mr. Fosse said he did not know. . Parks and Recreation Director Hokeness said it was dedicated park land, 2 . Mr. Fosse said with a designated wetland, there is water that flows year round. . Councilmember Mader said it looks like a good project. . Councilmember Robbins concurred. . City Manager Boyles said this was not intended to be a specific request. The pIan was they were to work with the School District first, Mesenbrink second, and the City property last. As far as the request to waive trail standards, that would be a future action item if the project progresses to include the City land. . Mr. Fosse said they are doing some grant writing now and will go on the assumption that the City will work with them, In a worst case scenario, they would only use the land belonging to the School District. . Mayor Andren said the Council may want to move a directive to have staff work jointly with school district. MOTION BY KEDROWSKI SECOND BY SCHENCK TO HAVE CITY STAFF WORK COOPERATIVELY WITH THE SCHOOL DISTRICT ON THE NATURE CENTER PROJECT. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 6. PUBLIC HEARINGS: A. There are no Public Hearings. 7, OLD BUSINESS: A. Consider Approval of Resolution 97-87 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment Roll for Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements and Resolution 97-88 Establishing the Date of the Assessment Hearingfor Projects 95-07 Mushtown Road Improvements and 97-17 Pike Lake Trail Improvements. . City Manager Boyles introduced the item. In accordance with the City Council directive, Councilmembers Kedrowski and Mader, City Manager Boyles, Finance Director Teschner, and City Engineer Ilkka met as the assessment committee. The agenda report for 7 A shows what the assessment committee reviewed and its recommendations, MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 97-85 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS. 10697. DOC 3 . Mayor Andren asked about the designation of Pike Lake Trail as a collector street. She said her concern is regarding the Vierling property, with 150 feet frontage and the potential to subdivide. There is a policy in the ordinance to minimize access onto collector roads. If that property is subdivided, how does the City propose access to Pike Lake Trail or similar roads in the area? · City Engineer Ilkka said as of today they will replace existing accesses, and the Vierling parcel in particular depends on the type of development proposed. They will utilize the existing access for that property. · Mayor Andren said the existing access is Vierlings driveway. She asked if that was a potential problem. . City Engineer Ilkka said there is always potential, but they can't predict it. · Mayor Andren asked if accesses to that road would come off of other accesses. · City Manager Boyles said the current curb cut may not be appropriate with a new subdivision. . Mayor Andren said they have run into that problem before. · City Manager Boyles said if the land is subdivided, there will be a public road extended and sewer and water at the developers expense. · City Engineer Ilkka said they only proposed to assess 150 feet of the Vierling property. The actual frontage ofthe property is 425 feet. · Mayor Andren asked whether lot 8 of Maple Hills abuts the road. · City Engineer Ilkka said the original plan was for the property owner to get his sewer from Pike Lake Trail and the water system from a private road. During construction, he decided to get water from Pike Lake Trail. . Mayor Andren asked whether Knob Hill was being assessed. · City Engineer Ilkka said they are building the south half of the road. . Mayor Andren called the question. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 97-88 ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR PROJECTS 95-07 MUSHTOWN ROAD IMPROVEMENTS AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS. 10697.DOC 4 10697.DOC Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. B. Consider Approval of Ordinance 97-14 Revising Animal Control Ordinance Requirements. . City Manager Boyles introduced the item and reviewed the agenda report. One of the Council's Top Priority Objectives for 1997 was to review and revise the Animal Control Ordinance, The ordinance needs to be amended because of our growing and changing City, and the revision of state statute, He said the City Council reviewed the draft ordinance, and the City has received input from the police department, the City Attorney, and the prosecutor's office. There are individuals who have called and expressed concern regarding the ordinance. One expressed concern about having three pets per household and therefore needing a Conditional Use Permit (CUP), Secondly, there was a concern about the provision in the ordinance regarding the cleanup of pets' waste within 24 hours. Thirdly there was concern about the statutory requirement, when an animal is impounded for rabies, it requires a licensed veterinarian to release the animal. That is a statutory requirement. The City is trying to protect the rights of pet owners and non pet owners, . Mark Canty from the audience addressed the Council. He said he currently lives in Apple Valley and is in the process of preparing to move to Prior Lake. He said he owns three dogs and was concerned with the requirement of obtaining a conditional use permit with three or more dogs. . City Attorney Pace said they changed the ordinance at the staff meeting to read "more than three" would require a CUP, . Mr. Conty said there should be more flexibility regarding the number of dogs allowed. . Councilmember Robbins said regarding the 24 hour clean-up requirement, if someone is gone for the weekend or on vacation, what would be done? . Acting Police Chief Schmidt said that particular provision would be used as a compliance tool. The police department would discuss the matter with the homeowner before anything was done. . Councilmember Robbins asked if the annuallicense renewal was state statute. . City Attorney Pace said no. . Councilmember Robbins said it would save paperwork to have the license requirement every two years rather than annually. . Mayor Andren said it was to ensure that in the case of a dog biting someone, the dog is vaccinated for rabies. 5 . Mr. Canty said the City of Apple Valley has a two year license requirement. . City Attorney Pace said Minneapolis has a one year requirement . Councilmember Mader said he did not realize until the meeting that he did not receive item 7b in his agenda packet and wanted to have the item deferred, . Councilmember Schenck said Mr. Canty had made some good comments. He said the purpose of the restriction on the number of animals is to discourage puppy mills, He asked about breeding situations. . City Attorney Pace said the license fee is less for spayed and neutered animals. It encourages pet owners to act responsibly. It prevents the proliferation of animals, She said four dogs requires a kennellicense. . Councilmember Kedrowski asked what about the provision for puppies, etc, . City Attorney Pace said three months was the restriction, · Councilmember Kedrowski said two years, not every year, should be the licensing requirement, and "more than three" would be good for the CUP requirement. . City Manager Boyles apologized that Councilmember Mader did not get the agenda item, and said the Council had seen it in draft form before. . Councilmember Mader said he was comfortable going ahead with the item since the City Attorney explained to him that the current version of the ordinance had only minor changes from the one the Council had previously reviewed in draft form. . Mayor Andren clarified that Councilmember Mader withdrew his request to defer the item. MOTION BY KEDROWSKI SECOND BY SCHENCK TO ADOPT ORDINANCE 97-14 REVISING ANIMAL CONTROL ORDINANCE REQUIREMENTS WITH THE AMENDMENT THAT "MORE THAN THREE" BE SUBSTITUTED FOR "THREE OR MORE" AND EVERY TWO YEARS BE SUBSTITUTED AS THE LICENSE REQUIREMENT INSTEAD OF ANNUALLY. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. . City Manager Boyles said he wanted to publicly thank Steve Schmidt for the work he has done in the capacity of Acting Police Chief for the City. C. Consider Approval of Report on Investigation of Private and Public Streets that are Inadequate with Respect to Fire Apparatus Access Requirements. 10697.00C 6 10697.DOC . City Manager Boyles introduced the item. Investigating the Private and Public Streets that are inadequate with respect to Fire Access Requirements was an April 21 City Council directive. Fire Chief Chromy has worked with Public Works Director Ilkka to 100k at the streets included and they have proposed recommendations for assuring that access is possible. For Private Streets there are three categories: with a neighborhood association, without, and those that were looked at that are not a safety issue but will be monitored. In each case, no parking is proposed on one side. The staff recommendation is to talk with homeowners to advise them and solicit input to make the public aware of the safety issues. . Councilmember Robbins asked about Pine Road NE, If there is no parking on both sides of the street, would there be another provision for parking for visitors? . Fire Chief Chromy said it is a very short street. They could park a block or less from the house, . Mayor Andren said she recalled that Pine Road NE originally was an access. She questioned whether it was recently vacated. . Councilmember Schenck said they vacated the parcel at the end of road, but not the whole road, . Mayor Andren said that staff should check into Pine Road NE, She thought part of it was already no parking because ofthe access. . Councilmember Mader asked whether some of the streets are close enough to the lake that the City could tie together trailer parking restrictions, Now people are just parking their boat trailers four blocks from the lake instead of one. . City Engineer Ilkka said in those areas where they are parking trailers, if it doesn't present a fire access issue, he would be reluctant to tie them together, . City Engineer Ilkka said there is a specific ordinance that prevents parking within 2,500 feet of a pubic access. . Councilmember Mader asked if that would be with trailers or any vehicle. . City Engineer Ilkka said he was not sure, . Councilmember Mader said his general reaction is to appreciate the work that has been done, and it was appropriate to have them changed, . Councilmember Schenck said he had a concern with a dead end road with no turnaround. 7 10697.DOC · Fire Chief Chromy said his main concern is getting the truck in to the site, He said they can always back out and maneuver, The main concern is just getting in, both for fire and medical. Otherwise the list could get very long. · Councilmember Schenck said he just wanted the firefighters to be safe, If they have to get out in a hurry, for their own safety backing the rig up is tough. · Fire Chief Chromy said if they were that close and needed to vacate that fast, then the officers didn't make a very good decision on where to park. There are a lot of factors. It is an important factor to keep the truck a safe distance. · Councilmember Schenck said he respects the work staff has done, and wants the firefighters to be safe, MOTION BY KEDROWSKI SECOND BY MADER TO APPROVE THE REPORT ON INVESTIGATION OF PRIVATE AND PUBLIC STREETS EXCEPT PINE ROAD NE WHICH STAFF WILL INVESTIGATE. · Mayor Andren asked if Meadowlawn Trail went through the Griffith property. . Fire ChiefChromy said yes. · City Manager Boyles clarified that the motion and second excluded Pine Road NE. . Mayor Andren called the question. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. D. Consider Alternatives for Main Street Storm Sewer Affecting 16100 Evanston Avenue. . City Manager Boyles introduced the item. He said on August 4th the Council reviewed a potential construction project and directed that the staff report back with respect to this project. The Council also directed that staff talk with MnDOT about possible cost participation. The staff report outlines five different options: l)enlarge IS" culvert under Main Street to a 36" culvert at a cost of $45,000, of which MnDOT would assume $7,700, The second option was to look at enlarging both cuI verts along 13 and Main Street to a 36" pipe, at a cost $121,000, Option 3 is to look at the size of equalizer pipes for 100 year flood, to enlarge 36" under Hwy 13, and 60" inch under Main Street at a cost of $165,000. Option four was to look at the pond and enlarge culvert under Main at a cost of $76,000. In looking at whether the City caused the problem, it was determined that the City did not. Option five is modifying the residence by blocking up the existing walk-out, which would solve the problem of water in the basement at a cost of $5,000. This project does not provide a public benefit, and therefore City would not finance, Staff recommends option five. . Mayor Andren asked if staff was recommending the City pay for the improvement. 8 10697.DOC . City Manager Boyles said no. There is no Public Benefit to the project. . Councilmember Robbins asked if there was discussion with the homeowner regarding option 5, . City Engineer Ilkka said he shared the staff report with the residents. . Councilmember Robbins said so there was not an indication of the homeowners' willingness to follow through with the improvement. . City Engineer Ilkka said there was no indication yet, but based on how the project evolved, he assumed they would not be happy with the City's recommendation, . Councilmember Robbins asked whether there was a building permit. . City Engineer Ilkka said they could not find one. . Mayor Andren said she understood that the house was moved in and put on the foundation. There is now an ordinance on house moving which was passed in 1989. The house was moved here in 1981, . Councilmember Robbins said she would be interested in pursuing option five with the homeowner to see if it is acceptable. . Councilmember Mader asked if prior to ten years ago, someone could bring a house in and put it on a foundation without a permit. . City Engineer Ilkka said he did not know for sure, but he would assume that they would have had to have a permit. . City Attorney Pace said she was advised by the Building Official that to install the foundation would have required a building permit. The fact that they can't find one doesn't mean there isn't one. . Councilmember Mader said he would not want to leave the impression that a house foundation was installed without a permit. He said he is not sure what the property- owner is comfortable with. He said he visited the property today and their property is flooded with stagnant water, He said it is clear that the only drainage is a cuI vert across Highway 13. He said it makes no sense to address the 100 year flood, if they have a pond in their back yard every time it rains. They will continue to see mud and debris in their yard. He said he did not know where the liabilities are. . City Engineer Ilkka said as the report points out, the water is standing at that elevation because the pond which all the water drains into is at such a high elevation and is land locked. 9 10697.DOC . Councilmember Mader said the water was higher than the pond level. He said on the east side the of culvert there is water standing and the pond is downhill from there, There is still stagnant water at both ends ofthe culvert and it is higher than the pond, . City Engineer Ilkka said as of September 25th the elevation of the pond is 922.13. The invert elevation is 921.85 indicating there would still be standing water, .. Councilmember Mader said he did not know what the elevation is now, but there is standing water in the pond. . City Engineer Ilkka said they would be happy to survey it again. . Councilmember Mader said their whole yard and beyond is under water. . City Engineer Ilkka said when the Lidners came to engineering in July with the problem of water in their basement, staff informed him that it was not feasible to keep water out of the yard completely, but they can keep the water out of the basement. . Councilmember Schenck asked if the Watershed or DNR had been brought in. . City Engineer Ilkka said no. . Councilmember Schenck asked about potential options to drain the Pond. . City Engineer Ilkka said the cheapest outlet would be to take it into Prior Lake, That was looked at as an alternative in option 4. . Councilmember Schenck asked ifboth the 24 and 15 inch culverts were cleaned. . City Engineer Ilkka said yes, IS" was cleaned by City staff, sediment is not the problem in the 24". . Councilmember Schenck said lets go on the belief that 24" was clean, Is grading an Issue, . City Engineer Ilkka said the real problem IS the pond, There will always be something coming in. . Councilmember Schenck said so this is the only way to keep it dry. . City Engineer Ilkka said we can keep the home dry with anyone of the options, but cannot feasibly keep the property dry, . Councilmember Kedrowski said in reviewing the options and 100king at the costs and liability involved with each, with number 5, it could be kept dry. Does anything need to be done to the back ofthe house? 10 u. f, 10697.DOC . City Engineer Ilkka said there will be water in the yard but not the house. . Councilmember Kedrowski asked about dredging the pond. . City Engineer Ilkka said it is a natural pond, not man-made, but they could look at it . Councilmember Kedrowski said he would support option 5 and suggested the City authorize half the expenditure to come from the sewer and water fund. . Mayor Andren said Council should take a step back. She said they would individually like to help these people. She said if he built it in 1981, what has been happening with this problem in last 15 years? In 1983 there was the highest water level in the lake, and she is surprised there is a house there. The lake got so high that people on the flood plane were getting flooded out There was a controversy and around 1989 when Shore Trail had bituminous put in it and there was two hundred year floods back to back. There was water damage all over the City, People were living in the bluff areas where landscaping was washed into the lake. The culvert did not handle it There were numerous residents in the Council Chambers that said the culvert did not work, and they were asking for assistance. The City did not create the problem, it was ~ act of nature, This is a policy issue. This house was placed adjacent to a natural pond, As much as on a personal level we would like to help, to establish a policy to help private property owners is a bad policy. The storm sewer fund is from other residents. This is a difficult problem, but she will not support funding from the City to pay for the project . Councilmember Mader said it was his impression that the culvert was full of debris. He said while he would not be in favor of seeing the City spend $150,000 to correct it He was not in favor of any of the options presented. He would recommend the staff take another 100k at the situation, It is one thing to talk about a hundred year flood but this was not much rain. He said he agreed the City cannot accept liability for each problem with each home, but last night was not a big rain and they have a stagnant pond in their yard, There may be some other way of dealing with it It has collected water from the higher areas and doesn't leave the property. . Mayor Andren asked City Engineer Ilkka how much staff time has been utilized for this issue. . City Engineer Ilkka said approximately 40 hours . Mayor Andren said when staff spends that much time on a problem, it should be considered. She asked if these are all of the solutions that are feasible and if you went back and looked a third time, is there going to be anything different? . City Engineer Ilkka said no. As long as the pond is land-locked, there is no where for the water to go. 11 10697.DOC · Mayor Andren said so it is a natural land-locked pond, and unless the City is going to spend public money to improve private property, then that is just the way it is. She said since the staff has used considerable amount of public time on the issue and we have been told that nothing more can be done, it needs to be put to rest. MOTION BY KEDROWSKI SECOND BY SCHENCK TO ACCEPT OPTION 5 AS RECOMMENDED BY STAFF WHICH IS TO RECOMMEND HAVING THE SOUTH SIDE ENTRANCE BLOCKED TO FLOOD PROOF THE RESIDENCE AT THE EXPENSE OF THE HOMEOWNER. . Councilmember Mader asked that the homeowners be given the opportunity to express their viewpoint. . John Lidner said in July was the first hundred year rain and they had water in the basement. He said they had been in touch before with the City regarding water in the back yard. He said the culverts were dirty because the rain washed out two feet of silt. . Mrs. Lidner said they purchased the home two years ago and were not aware of the culvert. There was nothing mentioned about flooding. . Mr. Lidner said two gravel roads meet and water coming from Main Street flows over them, . Mayor Andren asked whether the former owner had disclosed the problem of water in the yard. She asked whether there could be private liability from the seller. . City Attorney Pace said she was not prepared to answer that. . Councilmember Mader said the prior owner was only in the house a couple months so he may have come and gone without experiencing the problem. . Mrs. Lidner said when they sat down with City Staff, the number five option was only a brainstorm, . Mayor Andren said they would continue to have the problem with water in their yard, as engineering had stated, . Mr. Lidner said there is a lower levellaundry room, and there would be no way to move the washer/dryer from the basement to upstairs. . Councilmember Schenck said they must understand that it IS difficult for the Council. He asked if the pond is backing into the yard. . Mr. Lidner said it's flowing from west to east. It first happened in July. . Councilmember Schenck said typically on private property, the City does not get involved. Their concern is the structure of home. There are other issues involved. 12 . Councilmember Kedrowski asked if there was any projection to pave the dirt road. . City Engineer Ilkka said it is not currently in the Capital Improvement Program. It would not reduce the amount of water coming in. It would improve erosion from the gravel road, . Mr. Lidner asked if they would put in curb and gutter along with the storm sewer. . City Engineer Ilkka said the storm water still has to go somewhere and the pond is its natural path. . City Manager Boyles said the Capital Improvement Program was for five years. Each year they update it because priorities change. He suggested the Lidners may wish to put a letter raising the issue, Hearings on the Capital Improvement Program are advertised in the Prior Lake American newspaper. . Mr, Lidner said they would continue to pursue alternative solutions and will contact an attorney. . Mayor Andren called the question. Upon a vote, ayes by Andren, Kedrowski, Robbins and Schenck, nay Mader, the motion carried. MOTION BY SCHENCK SECOND BY KEDROWSKI TO DIRECT STAFF TO APPRISE THE WATERSHED AND DNR OF FINDINGS OF FACT AND OF THE BACKUP OF THE POND AND TO DETERMINE THEIR ANALYSIS, RECOMMENDATION, AND POSSIBLE COST PARTICIPATION. . Councilmember Schenck said the backing up of a DNR-protected pond may be a factor causing the problems. While it has been determined that it is not a City-caused condition. Whoever has control of the pond may be able to assume some responsibility for the situation. . Mayor Andren clarified the intent of the motion is to make whoever is associated with the pond aware of the situation and determine if they have any jurisdiciton or liability associated with the pond. She asked if Councilmember Schenck meant using more staff time. . Councilmember Schenck said no, just forwarding the appropriate letters to the DNR apprising them of the conditions and findings of fact, and seeking a possible resolution, . Mayor Andren suggested that the Lidner's contact Pat Lynch, the area hydrologist from the DNR. 10697.DOC 13 · Councilmember Robbins said those elevations and drawings would be useful to share with the hydrologist. . Mr. Lidner said he had the blueprints. . Mayor Andren called the question. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 8, NEW BUSINESS: 10697.DOC A. Consider Approval of Resolution 97-85 Approving an Amendment to the Comprehensive Plan, and Ordinance 97-17 Approving the Zone Change Request by Deerfield Development for the 260 Acres Located Directly South of the Waterfront Passage Business Park. MOTION BY KEDROWSKI SECOND BY ROBBINS TO APPROVE RESOLUTION 97-85 APPROVING THE AMENDMENT TO THE COMPREHENSIVE PLAN. . Councilmember Mader asked for clarification that it is rezoning according to a preliminary use map that Council saw. He asked what that was. . Mayor Andren said a few months ago, Deerfield Development presented Council with a map showing Council the concept plan drawing. She said Councilmember Mader was not at the meeting. . Councilmember Mader asked if annexation was now finished from a court standpoint or if it was still in limbo. . City Attorney Pace said the status of the incorporation and annexation were being appealed by the opponents. She said all of the parties have agreed to stay anything on the proceedings pending the outcome of the Municipal Board order for annexation of sixty acres on South Shore Drive, . Councilmember Mader said since it was still pending, and since he has been unable to get a resolution between plans discussed at a Council meeting and what was presented by the developer at a Spring Lake Township Public Hearing and what the Council was told and the Spring Lake Township residents were told were different. He said he would not support it until the issues were cleared up. . City Attorney Pace said when Spring Lake Township was denied incorporation, the Municipal Board acted to approve annexation, The courts will sustain the annexation. The Board's argument was that it was improperly before the board. She said it was her opinion that the City would prevail. 14 10697.DOC · Mayor Andren said to clarify, they did come in and show the picture and the plan. The reason she supports the Deerfield annexation is because of the concept pIan, low-medium density, and it meets the Met Council goal for liveable communities. This will add 58 acres to the business park rather than a potential for a hazardous waste transfer station. She said her vote will go to support it. She called the question. Upon a vote, ayes by Andren, Kedrowski, Robbins, and Schenck, nay Mader, the motion carried. MOTION BY KEDROWSKI SECOND BY SCHENCK TO ADOPT ORDINANCE 97-17 APPROVING THE ZONE CHANGE REQUEST BY DEERFIELD DEVELOPMENT FOR THE 260 ACRES LOCATED DIRECTLY SOUTH OF THE WATERFRONT PASSAGE BUSINESS PARK. Upon a vote, ayes by Andren, Kedrowkski, Robbins, and Schenck, nay Mader, the motion carried. B. Consider Approval of Resolution 97-89 Approving the Wetland Replacement Plan for Eagle Creek Villas Assisted Living Project, · City Manager Boyles introduced the item, It is before the City Council as the local government unit responsible for providing final approval. MOTION BY KEDROWSKI SECOND BY ROBBINS TO APPROVE RESOLUTION 97-89 APPROVING THE WETLAND REPLACEMENT PLAN FOR EAGLE CREEK VILLAS ASSISTED LIVING PROJECT. . Councilmember Schenck said the discussion earlier on the nature center mentioned wetland area, How does this action on this affect the ultimate goal of the leaming center that we heard the presentation on? . City Manager Boyles said there would be no impact. . City Engineer Ilkka concurred. He said the wetlands will remain with the exception of a NURP pond close to the PriorwoodlFive Hawks intersection. . Councilmember Schenck said as part of the Eagle Creek wetland area the developer wanted to use it as credit thereby allowing him to donate it to the City or School District. . Planning Director Rye said the discussion that Mr, Fosse was talking about was the idea that the wetland portion of the site north of the large pond by the school plus upland area would be used for density credit, not wetland credit. . Mayor Andren said we already approved the assisted living project. For the future, it would be beneficial to have mitigation of major wetlands associated with these projects at same time as the development plan. It would give the City Council more information and help to see if it would fit in. 15 Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. C. Consider Approval of Resolution 97-86 Approving an Amendment to the Sterling South at the Wilds Planned Unit Development Plan to Allow Detached Single Family Dwellings. MOTION BY ~DROWSKI SECOND BY SCHENCK TO APPROVE 97-86 APPROVING AN AMENDMENT TO THE STERLING SOUTH AT THE WILDS PLANNED UNIT DEVELOPMENT PLAN TO ALLOW DETACHED SINGLE FAMILY DWELLINGS. · Councilmember Mader said so the only change is going from duplexes to single family units. He said he had no problem with that. · Mayor Andren called the question. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. D, Consider Approval of Reconstruction of Wellhouse #3 and the Replacement of the Water SCADA system Prior to Construction of Well #6 MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RECONSTRUCTION OF WELLHOUSE #3 AND THE REPLACEMENT OF THE WATER SCADA SYSTEM PRIOR TO CONSTRUCTION OF WELL #6. · Councilmember Robbins asked for clarification of whether the reconstruction Wellhouse #3 eliminates well #6. · Councilmember Mader asked whether it was approval to proceed, or approval of plans. · City Engineer Ilkka said they would go through design and specifications and solicitation of bids before coming back to the Council. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 9. ITEMS REMOVED FROM CONSENT AGENDA: A. Consider Approval of Resolution 97-84 Authorizing Award of Bid for Purchase and Installation of an In-Ground Irrigation System for the Pond's Park. 10697.DOC 16 .' . Councilmember Mader asked about water restrictions and irrigation for Pond's Park. What is the financial benefit of the automated irrigation system, . Parks and Recreation Director Hokeness said typically the irrigation system runs on sensors, and you won't see irrigation systems running when it is raining. With the automated system, it helps maintain safe and playable athletic fields. The parks have control over the system. From an economic and environmental standpoint, it cuts down on weeds, reduces liability, makes the fields more playable and makes the park a safer place for all users. . Councilmember Mader asked if other communities around the area had irrigation systems, . Parks and Recreation Director Hokeness said most if not all communities around have irrigation systems on their major play-fields. This is not for every single ball diamond and play-field in the City, just for major complexes, MOTION BY MADER SECOND BY SCHENCK TO APPROVE RESOLUTION 97-84 AUTHORIZING AWARD OF BID FOR PURCHASE AND INSTALLATION OF AN IN- GROUND IRRIGATION SYSTEM FOR THE POND'S PARK. . Mayor Andren asked for clarification whether this was part of the referendum. . Parks and Recreation Director Hokeness said yes. Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. 10. OTHER BUSINESS: . City Manager Boyles addressed the proposed public improvement projects for 1998 which were incorporated into the Update. He is seeking direction from the Council. . Councilmember Kedrowski said it was overdue for the City Council to have an informal workshop once a month in addition to the Council meetings to discuss policy issues. . Councilmember Schenck said it could not be before the second City Council meeting because ofthe Economic Development Authority, MOTION BY KEDROWSKI SECOND BY SCHENCK TO HAVE WORKSHOPS AS NECESSARY FOR POLICY DISCUSSIONS Upon a vote, ayes by Andren, Kedrowski, Mader, Robbins, and Schenck, the motion carried. . Councilmember Schenck said so then it would be on October 13th, next Monday. . City Manager Boyles said if Councilmembers can make it. I0697.DOC 17 · City Attorney Pace said one thing to consider is to establish a specific date but that everyone will know when it is scheduled. If it is established as a regular meeting, will there be voting? She said her particular concern is with the open meeting law and notice required. · Mayor Andren said her vision is for a general policy discussion. She said they had never voted at a workshop and should not. Just have discussion and if there is information needed, then they can decide at the Council table, We should establish a date certain because of the open meeting law. · Councilmember Mader said so there will be three Council meetings instead of two. · Mayor Andren said it may not be necessary. · Councilmember Mader said his concern was with publishing a meeting when there is not certainty that there will be one. · City Manager Boyles said he agrees they should not waste time. There is no lack of issues, for example with respect to '98 projects. Those require detailed discussions. The City Code needs updating, which is also a very detailed process. The staff would prepare a report on issues and questions for direction and clarification. · Mayor Andren said with great changes coming January 1, there will be a lot to talk about. There may be people without background and history who will have a 10t of questions, She suggested the Council look into a policy meeting. Otherwise the meetings will go to midnight or one in the morning, She said they may want to define the meetings. If the Council is going to intermingle policy discussions, they will be here a long time and get very little accomplished, MOTION KEDROWSKI SECOND SCHENCK TO HAVE 2ND MONDAY OF MONTH AS POLICY MEETING FOR COUNCIL. · Councilmember Mader said then that would be three Mondays in a row where they would be obligated. He said he could set aside the time but they shouldn't automatically make it the second Monday. Upon a vote, ayes by Andren, Kedrowski, Robbins, and Schenck, nay Mader, the motion carried. . Councilmember Mader said in the October 3rd Update there was reference to the Motorized Bike Track issue. He said in talking to people in the area, they felt it should qualify as a public nuisance. He said it was an area of nice homes surrounding a field with a dirt bike track. He said he sat in the front yard of one of the families while there were dirt bikes going around. He said he thinks the City has a public nuisance law. . City Attorney Pace said she advised Acting Police Cheif Schmidt and the City Manager. She said several Councilmembers contacted her about it as well. She said while it may be a nuisance to property owners, it doesn't fall under our ordinances and it may be a private issue that they have to pursue on their own. In terms of noise limitations, nothing indicates 10697.DOC 18 that it is violating the PCA. She said they can't set more stringent standards. They could ask the PCA to come out and measure decibels during the activity. . Councilmember Mader said he wanted to know if it was a public nuisance or not. . City Attorney Pace said when she was asked, she had no information, and this is residentially zoned property, and if it is being used for commercial purpose, it may be different. . Councilmember Mader asked about the September 26 Update with litigation issues, and whether the Council was planning to go into executive session at an upcoming meeting. . City Attorney Pace said the first issue Campbell Knutson is not handling. She said the Dunn issue is being prepared for trial, and Campbell Knutson will more than likely not recommend accepting the offer as it presently stands. . Councilmember Mader, asked about storm sewer installation with Paveks. He said the City's position was no obligation to put in storm sewer, He said there was other reference that a previous City Engineer had committed to do that. . City Engineer Ilkka said a year ago he was not on staff. There was the option of an easement with an open ditch or storm sewer. He assumed it was the residents' choice. They approached City wanting them to pay for it. The City took the position that they were not under obligation to pay for it. The Planning Department has sent them a letter, and they have not heard from the property owners. . Councilmember Mader asked about a Memo from John Wingard, past Assistant City Engineer, saying the City would pay for storm sewer. . City Engineer Ilkka said that was a memo from Mr. Wingard to the Planning or Building department. He said whether City was under obligation to pay, he does not believe so. . Councilmember Mader said there seems to be reference to a memo saying the City would pay for it. That was not included in the update, so he does not know. He asked if he could get a copy of that memo from Mr. Wingard dated September 4, 1996. . Mayor Andren asked whether the memo went out and whether it went to the Planning Commission, . City Engineer Ilkka said the memo went out to the Planning or Building department. . Mayor Andren she had one other thing that may be helpful. She said a few years ago they used to get agenda packets Thursday nights, She said it was changed to Wednesday evening so that if there was anything missing, Council could contact staff. She said in the future she suggested any Councilmember missing pieces of the packet should call staff rather than request to defer it for two weeks, MOTION BY ANDREN SECOND BY SCHENCK TO ADJOURN THE MEETING 10697.DOC 19 Upon a vote, ayes bY~dren, Kedrowski, Mader, Robbins, and adjo rned at 1 . .. v' I 0697. DOC I ~ I , Ir"'.'\ I '~ 6 . ,,){.. 1 ' \..... \ Ii ...}/ ie \.- · Recording Secretary Schenck, the meeting 1--, ' tdu-L) 20