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HomeMy WebLinkAboutI. 1998 Public Improvement Projects .:r: II; AGENDA #: PREPARED BY: SUBJECT: DATE: SUE MCDERMOTT, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF RESOLUTION 97-XX, TO ACCEPT FEASmILITY REPORT AND CALL FOR A PUBLIC HEARING ON 1998 IMPROVEMENT PROJECTS OCTOBER 20, 1997 INTRODUCTION: The purpose of this agenda item is to consider the approval of the attached Feasibility Report and call for a Public Hearing on 1998 Improvement Projects. BACKGROUND: At the August 18, 1997, City Council meeting, Council authorized staff to prepare a Feasibility Report for the 1998 Improvement projects as approved by the Council in the 1998-2002 Capital Improvement Program. In the adopted Resolution No. 97-68. the following five project areas were listed to be considered for the report: 1. Reconstruction of Pleasant Street from Park Avenue to Duluth Avenue, Colorado Street from Lakeside Avenue to West Avenue, Birch Avenue from Pleasant Street to Lakeside Avenue, and West Avenue from Pleasant Street to Eagle Creek A venue including storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, concrete sidewalk and appurtenant work. 2. Reconstruction of Duluth Avenue from Pleasant Street to TH 13 including storm sewer, sanitary sewer, aggregate base, concrete curb and gutter,. bituminous surfacing, pedestrian walkways and appurtenant work. 3. Mill and bituminous overlay of Five Hawks Avenue from TH 13 to Priorwood Street. 4. Realignment and signalization of County Road 23 and Five Hawks Avenue including construction of storm sewer, 162ao.AEegi.erGmlil~e. S.E.. Prior Lake, Minnesota 55312-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTCNITY E"lPLOYER mn,-m aggregate base, concrete curb and gutter, bituminous surfacing, sidewalk, bituminous trail and appurtenant work. 5. Mill and bituminous overlay of Pleasant Street from Duluth Avenue to Main A venue and Main Avenue from Pleasant Street to Colorado Street. DISCUSSION: The attached report indicates the estimated City costs for each project, along with preliminary assessment estimates. At the end of the Feasibility Report, a project financing summary is included to show project cost splits. The total estimated project cost of the five projects is $2,732,678.00. The following is a commentary on each project with regard to project need: Area 1 -Pleasant Street. West Avenue. Birch Avenue. and Main Avenue Pleasant Street has a 25-foot wide bituminous surface with bituminous curb from Park A venue to Duluth A venue. Replacement of sewer and water is proposed in Pleasant Street from approximately 125 feet west of Birch Avenue to Duluth Avenue where the road is undergoing reconstruction and the utilities were constructed in 1959. West Avenue between Pleasant Street and Eagle Creek Avenue has a 29-foot wide bituminous surface with bituminous curb. Replacement of sanitary sewer and water is proposed between Pleasant and Colorado Streets where existing sanitary sewer and water were constructed in 1959. Birch Avenue is a gravel roadway from Pleasant Street to Colorado Street and has a 30-foot wide bituminous surface with bituminous curb from Colorado Street to Lakeside Avenue. Area 2 - Duluth Avenue Duluth Avenue between Pleasant Street and TH 13 is a bituminous roadway with no curb which varies in width from 30 to 34 feet. Extension of sanitary sewer is proposed with this project to serve a house that is currently on a private septic system. Replacement of watermain which was constructed in 1958 is proposed. Area 3 -Five Hawks Avenue Five Hawks Avenue between Priorwood and TH 13 is a 3D-foot wide bituminous roadway with concrete curb and gutter. The G:\AGENDA!J7\98FEAS.DOC 2 feasibility report discusses improving this roadway to a 9-ton standard. Area 4 - Realignment and Signalization of Five Hawks Avenue and CR23 The proposed work to the subject intersection would include the realignment of Five Hawks Avenue north of TH 13 with the proposed realignment of County Road. 23 south of TH 13 and installation of a traffic signal. A feasibility report was prepared for this project in February of 1992 by Strgar-Roscoe-Fausch, Inc.(SRF). The Engineering Department has copies on file for review. Plans for the traffic signal were prepared in 1994. The cost estimate for this project was revisited in 1996 and meetings with MnDOT, Scott County and the School District were held to discuss funding of this project. At that time, the proposed cost shares were MnDOT: $160,000; Scott County: $200,000; City: $340,000; Assessable: $50,000; and School District: $50,000. MnDOT and Scott County have recently been contacted about participation in 1998. MnDOT recommended pursuing funding for signalization through their cooperative agreement program. Preliminary information including estimates and roadway layout have been sent to MnDOT. The deadline for submission of the cooperative agreement request is mid-December and the selections for the program are made in mid-January. Scott County does not have this project in their 5-year program, but suggested two funding options. The county has a fund set aside for safety projects which may cover their share of the traffic signal (approx. $30,000). The second option is for the County to . reimburse the City at a later date. In either case, it appears that $200,000 which is the County's estimated share, would not be covered by either program. Through a meeting with County Nlarket owners, it has come to the attention of City staff that a Cub Food store, including building expansion and additional retail stores, is proposed at the County Market site. Expansion of the site would make this project more desirable for safety and access reasons. Area 5 -Pleasant Street and Main Avenue Overlay Pleasant Street from Duluth Avenue to Main Avenue has a 36-foot wide bituminous surface with concrete curb and gutter. Milling G;IAGENDA9719IFEAS.DOC 3 "":"- and bituminous surfacing is proposed for this segment of Pleasant Street. Main Avenue from Pleasant Street to Eagle Creek Avenue has a 60-foot wide bituminous surface with concrete curb and gutter. Milling and overlaying with bituminous surfacing is proposed for Main Avenue. . The attached Feasibility Report outlines which portions of the cost for the above projects will be assessed to the benefiting properties. If the Council approves the Feasibility Report. the Chapter 429 special assessment projects require public hearings to be conducted prior to implementing the project. Staff proposes to conduct Informational Meetings prior to the Public Hearings to help the residents understand and answer any questions. ISSUES: The feasibility report raises a number of issues for City Council determination: A. Area 1 - Pleasant Street. Colorado Street. West Avenue. Birch Avenue The feasibility report proposes the replacement of sanitary sewer and watennain in Pleasant Street in the locations where existing utilities were constructed in 1959. The life of the cast iron pipe used to construct the watermain is approximately 50 years. The existing sanitary sewer is vitrified clay pipe. Video tape of the existing sewer shows the pipe separated at joints and roots at various locations. Although both the sanitary sewer and watennain may have some years of useful life left, from an engineering standpoint, the time to replace them is at the time of street reconstruction versus the possibility of tearing up the street if a repair is necessary. The issue is the funding source to cover the cost of the utility replacement. Three alternatives are as follows: 1. The sewer and water will be assessed on a front footage basis to the benefiting property owners either 100% or a percentage based on the remaining estimated useful life of the system. If a partial assessment method is used, the City's share could come from the Trunk Reserve fund. 2. The city could finance the sewer and water replacement from the Trunk Reserve fund. O;\AOENOA97\9IFEAS.DOC 4 3. Street construction could be completed without replacing the utilities. Another consideration is that the watermain in the adjacent area (Area 5) which Area 1 would connect to was constructed in 1937 and the sanitary sewer was constructed in 1959. B. Area 2 - Duluth Avenue 1. Duluth Avenue is a Municipal State Aid Road. Currently, the Capital Improvement Program shows $100,000 of MSA funds for the reconstruction of Duluth. The feasibility report proposes tapering the roadway width from 44 feet wide at Pleasant Street to match existing and allow parking on both sides of the street down to 36 feet wide (MSA standard) approximately 400 feet south of Pleasant Street to TH 13. 2. The proposed Duluth reconstruction project includes replacing watermain. As in Area 2 the cost would be assessed to affected property owners. C. Area 3 -Five Hawks Avenue 1. This project w:..s programmed as a mill and overlay in the 1998 CIP. Due to the condition of the road several borings were taken to determine the existing pavement section. Based on the borings. constructing Five Hawks Avenue to a 9-ton standard will require removing the existing pavement section. The existing curb and gutter would remain in place. This additional work increased the cost 'from the CIP estimate. 2. This section of Five Hawks Avenue abuts Area 4 and should be combined with the proposed CR23/Five Hawks Avenue realignment improvements. . D. Area 4 - CR 23 and Five Hawks Avenue Realignment and Signalization 1. Staff would like to pursue funding options for this project and report back to the Council at a later date. At that time, staff would request authorization to update the feasibility report if funding is available. Preliminary cost estimates are shown in the attached feasibility report. G;\AGENDA!J7\9IFEAS.DOC 5 FINA.J.~CIAL IlVIPACT: ALTERNATIVES: G:IAGENDA97\9IFEAS.DOC 2. The Capital Improvement Program shows $340,000 funded from Municipal State Aid funds. The City has already requested an advance to accomplish 1997 projects. We are limited to a maximum of $500,000 in advances. A request for $340,000 would be in excess of the maximum allowed. E. Area 5 - Pleasant Street and Main Avenue Overlay The council may want to consider this project with respect to the recent moratorium on downtown building permits and formation of a downtown development task force. The council may wish to defer this project pending the outcome of the task force. Conclusion In summary, Areas 1, 2, and 5 are feasible from an engineering and economic standpoint and will benefit the properties proposed to be assessed. While Areas 3 and 4 are feasible from an engineering standpoint, they do not appear to be economically feasible at this time due to limited funding from outside agencies (Area 4) and increased costs that arose from feasibility investigations (Area 3). The 1998 improvement projects are proposed to be financed by special assessments, ta.'( levy, and Municipal State Aid. Funding sources and amounts are as shown below (Areas 3 and 4 are not included in the following amounts): 1.) Assessments 2.) Tax Levy 3.) Municipal State Aid PROJECT COST TOTAL $927,015.00 $780,429.00 $100.000.00 $1,807,444.00 The alternatives are as follows: 1. Provide staff direction on each issue area and any others as the Coun~il deems appropriate. 2. Approve Resolution 97-XX accepting the Feasibility Report and establish a Public Hearing date as per Resolution 97-XX with amendments as appropriate based upon the above directions. 3. Table this item for a specific reason and conduct a City Council workshop on this subject. 6 4. Deny Resolution 97-XX. RECOMMENDATION: Alternative No.1 and 2. Staffrecommends that the Council accept the Feasibility Report for the 1998 projects and establish the Public Hearing date for areas 1, 2, and 5 as listed in Resolution 97-XX. Approval of the Feasibility Report does not grant final approval of any project. ACTION REQUIRED: A motion and second to approve Resolution 97-XX as proposed or amended. REVIEWED BY REVIEWED BY G:\AGENDA97\9IFEAS.DOC 7 RESOLUTION 97-XX RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON 1998 IMPROVEl\1ENT PROJECTS MOTION BY: SECONDED BY: WHEREAS, pursuant to Resolution 97-68 of the City Council. adopted on August 18, 1997, a report prepared by the City's Engineering Department with reference to the following improvements and the generally described project areas: 1. AREA 1 - Pleasant Street from Park Avenue to Duluth Avenue, Colorado Street from Lakeside Avenue to Duluth Avenue, Birch Avenue from Pleasant Street to Lakeside Avenue, West Avenue from Pleasant Street to Eagle Creek Avenue by the construction of storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, concrete sidewalk and appurtenant work; and 2. AREA 2 - Duluth Street from Pleasant Street to TH 13 by the construction of storm sewer, sanitary sewer, aggregate base, concrete curb and gutter, bituminous surfacing, pedestrian walkways and appurtenant work; and 3. AREA 5 - Pleasant Street from Duluth Avenue to Main Avenue and Main Avenue from Pleasant Street to Eagle Creek Avenue by bituminous overlay and appurtenant work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The Council will consider the improvement of such streets and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of$I,80~,444.00. 2. A Public Hearing shall be held on the following such proposed improvements on the following date at the Fire Station No.1, with the address of 16776 Fish Point Road, City of Prior Lake, Minnesota at the following time: A. AREA 1,2,5 @ 7:45 P.M., November 3, 1997. O:\AOENDA~'FEAS.DOC 8 Passed and adopted this 6th day of October, 1997. YES Andren Kedrowski Mader Robbins Schenck NO Andren Kedrowski Mader Robbins Schenck Frank Boyles City Manager City of Prior Lake Seal } G:\AGENDA97\9IF'EAS.OOC 9 -- . ISSUE 1 - ISSUE 2 - ISSUE 3 - ISSUE 4 - ISSUE 5 - ISSUE 6 - G:\1998CIPIFEASWKSP.DOC 1998 PUBLIC IMPROVEMENT PROJECT ISSUES October 13, 1997 Funding source to pay for the cost of utility replacement in Pleasant Street and Duluth Avenue. Width of Duluth Avenue to allow for parking on both sides near St. Michael's Church. Five Hawks Avenue scope increased after further investigation of the existing pavement section causing the estimated cost to increase. Five Hawks A venue was originally proposed to be upgraded with the CR23/Five Hawks realignment project but could become a separate project. The CR 23/Five Hawks project proposed funding from outside sources in the 1998 CIP. To date, we have not received commitments from MnDOT or Scott County. In addition, the CIP shows $340,000 funded from Municipal State Aid funds. The Pleasant Street and Main Avenue overlay should be reconsidered with respect to the downtown development task force. &n CITY COUNCIL WORKSHOP STAFF AGENDA REPORT PREPARED BY: SUBJECT: DATE: GREG ILKKA, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER CONSIDER CHANGE ORDER TO CONTRACT FOR CONSTRUCTION OF PIKE LAKE TRAIL. OCTOBER 13,1997 INTRODUCTION: The purpose of this agenda item is to consider a proposed change order to the Pike Lake Trail construction contract to eliminate a retaining wall and guard rail. BACKGROUND: Plans and specifications were prepared for the construction of Pike Lake Trail and bids were opened on August 4, 1997, A retaining wall on the west side of Pike Lake Trail was required to be designed to support the roadway. To fill the area would have required significant additional right of way. DISCUSSION: Subsequently, Herb Wensmann, owner of both parcels on the west side of Pike Lake Trail has unofficially approached the City with plans to develop one site on the southerly most part of the property and requests an access directly to Pike Lake Trail for this site, The engineering staff met with Wensmann and his engineer on Friday, October 10th to discuss this concept. He can pursue building on this site with a building permit. Further development of the parcel will require platting. Pike Lake Trail is a Minor Collector. The request for an access at the proposed location is consistent with a Minor Collector. Due to the topography of the site an access at the requested location requires significant fill. If fill is placed, the need for a retaining wall to support Pike Lake Trail is eliminated. The need for guard rail is eliminated as well. There would be extra. cost involved with the grading, Also, the unit price for the remaining retaining wall on the contract would be justifiably increased to reflect the decrease in quantity and the engineering costs involved with the wall. The contract calls for 6,000 S,F, (square feet) of modular block retaining wall. The unit price bid was $14.30/S,F, for a total contract cost of $85,800. It is proposed to eliminate approximately 5,800 S.F. for a deduction of $82,940, It is also proposed to eliminate 570 L.F. (lineal feet) of guard rail at $13,00 per L.F, for a deduction of $7,410. At the time of this writing we have not completed estimating the additional quantity of fill so we can not put a cost on this yet. We will have a better 162()(9T~re Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .' handle on change in contract cost on Monday afternoon, October 13th after the contractor, McNamara Contracting, has had a chance to review and react to the proposed changes, It is staffs position that the extra costs will be less than the deduct of the retaining wall and guard rail. The contractor, has verbally indicated he feels that is true as well. ISSUES: Because the contractor is in the middle of construction of Pike Lake Trail, approval of this change is time sensitive. We will have estimated figures for change in contract cost for council consideration at the workshop. In accordance with the City purchase policy on contract changes this workshop item is included to keep the Council apprised of the situation before any changes are performed. Upon consensus with this change staff would direct the contractor to go foward with the changes as not to delay the contract and a formal Change Order will be prepared for Council consideration at a later regular City Council meeting, ACTION REQUIRED: 1. Provide staff with direction on this issue. REVIEWED BY PLTCO.DOC