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Home My WebLink About4G - Special Assessments on DNR and Post Office Property AGENDA #: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: STAFF AGENDA REPORT 4G RALPH TESCHNER, FINANCE DIRECTOR CONSIDER APPROVAL OF RESOLUTION 97-XX AUTIIORIZING ABATEMENT OF SPECIAL ASSESSMENTS ON DNR AND POST OFFICE PROPERTY DECEMBER 15, 1997 This consent item is basically a housekeeping item in response to a request by the Scott County Auditor's Office to abate old special assessments dating back to 1980 and 1981 on two parcels of property, one owned by the State of Minnesota and the other by the federal government. (see attached map showing property location) In 1978 Lot 2 Block 29 (PIN #25 133 023 0) Spring Lake Townsite' was assessed for sewer and water improvements. Subsequently on January 6, 1981 the City Council removed the balance of special assessments because the property was purchased by the DNR, however the 1980 installment of $304.86 has remained delinquent on the county tax records ever since. Similarly, the City upgraded Anna Trail in 1980 with new pavement and concrete curb and gutter at the time the property (PIN # 25 902 049 2) was being purchased by federal government as the Prior Lake Post office. This transaction voided our special assessment in the total amount of $5,831.78. Attached with your agenda report is a copy of the correspondence received from Deputy Auditor Tom Lannon requesting the City to formally abate these special assessments so that they may clean up the delinquent taxes that are on their system. The basis for this action is that these properties are exempt from any property taxes and special assessments of any type and therefore do not receive property tax statements. If the City chose not to abate, the assessments would remain outstanding and in a delinquent state which would require annual maintenance by the county with respect to their computer tracking. The City did ask the Post Office at the time of the public hearing to participate in the cost but they declined. The only way the City could ever recover these dollars is if the property were sold to a private taxpaying property owner at some time in the future which is highly unlikely. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER H:\AGENDA\A9712.DOC FINANCIAL IMPACT: The debt service fund balances for each of the projects affecting the above referenced parcels are sufficient to cover the loss of the assessment income if they were to be abated. ALTERNATIVES: Council has the following alternatives: 1. Approve Resolution 97-xx Authorizing Abatement of Special Assessments on DNR and Post Office Property. . 2. Deny the abatement request. 3. Defer for additional information. RECOMMENDATION: Alternative 1. Staff would recommend abating the special assessment balances as indicated above since both parcels are owned by tax exempt government entities. ACTION REQUIRED: Adopt Resolution 97-xx Authorizing Abatement of Special Assessments on DNR and Post Office Property. RESOLUTION 97-xx RESOLUTION AUTHORIZING ABATEMENT OF SPECIAL ASSESSMENTS ON DNR AND POST OFFICE PROPERTY MOTION BY: SECOND BY: WHEREAS, Scott County Auditor's Office has requested the abatement of special assessments on property owned by the state of Minnesota (DNR) and federal government (Post Office); and WHEREAS, The purpose of the special assessment abatement request is to allow Scott County to cleanup their tax records and purge uncollectable delinquencies; and WHEREAS, Both parcels are owned by tax exempt governmental entities which are not required to pay property taxes or special assessments; and. WHEREAS, The debt service fund balances for each of the projects affecting the above referenced parcels are sufficient to cover the assessment abatements. NOW THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF PRIOR LAKE, the special assessments on the following described properties and in the amounts indicated are to be abated: Property Owner Legal Description Amount 1. State of Minnesota Department of Natural Resources Lot 2 Block 29 Spring Lake Townsite (PIN # 25 133 023 0) $304.86 2. United States Postal Service (Prior Lake Post Office) plo 2-114-22 (pIN #25 902 049 2) $5,831.78 Passed and adopted this 15th day of December, 1997. YES NO Andren Robbins Kedrowski Mader Schenck Andren Robbins Kedrowski Mader Schenck {Seal) City Manager City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER H:IRESIRES97XXX.DOC THOMAS L. HENNEN SCOTT COUNTY AUDITOR COURTHOUSE 103 428 S. HOLMES ST. SHAKOPEE, MN 55379-1379 (612) 496-8160 Deputy Auditor THOMAS LANNON November 19, 1997 RALPH TESCHNER CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE PRIOR LAKE MN 55372 Subj: Abatement of Special Assessments Dear Ralph: The County Auditor's Office is cleaning up old delinquent taxes. The parcels listed below have delinquent special assessments (only) for the year 1980. We are asking that the City consider abatement of these assessments. The parcel(s) and amount(s) are as follows: PARCEL NO. DESCRIPTION ASS'MT CODE AMOUNT 25-133023-0 Lot 2 Block 29 Spring Lake Townsite 25047 $ 304.86 Enclosed is an application blank for completion. clean up to be complete the first part of 1998. completed application to my attention as soon as City's action is not to abate, please respond in We are looking for Please return the possible. If the writing. the If you have any questions please contact me at 612-496-8168. Sincerely, 7C:4 r?~mJ Thomas J. ~~~.t/t,: Deputy County Auditor Enclosure An Equal Opportunity/Affirmative Action Employer THOMAS L. HENNEN SCOTT COUNTY AUDITOR COURTHOUSE 103 428 S. HOLMES ST. SHAKOPEE, MN 55379-1379 (612) 496-8160 Deputy Auditor THOMAS LANNON December 2, 1997 RALPH TESCHNER CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE PRIOR LAKE MN 55372 Sub: Abatement of Special Assessments Dear Ralph: The County Auditor's Office is cleaning up old delinquent taxes. The parcel(s) listed below have delinquent special assessments (only) for the year 1981. We are asking that the City consider abatement of these assessments. The parcel(s) and amount(s) are as follows: PARCEL NO. DESCRIPTION ASS'MT CODE AMOUNT 25-902049-2 Post Office Property 25064 $ 5,831.78 Enclosed is an application blank for completion. We are looking for the clean up to be complete the first part of 1998. Please return the completed application to my attention as soon as possible. If the City's action is not to abate, please respond in writing. If you have any questions please contact me at 496-8168. Sincerely, ~~rfl-) Deputy Auditor Enclosure An Equal Opportunity/Affirmative Action Employer - rl ~~ 0--, )1' I h'" ~ ~ ~~J~ ~" ". :.~ ',~, ",\.0 ~ ~s. ~ \. \ \:l dfj ....! \6 ~ R.' . S.. '" U N "'2 8 ~ ERT ~ Jl.~ ~'l.~O.: A S '" 1311 0'" . . \ .".." I h r I 0 / <352 "'" ~,~ '" > >04 ...x ,,0 7075 0 ~ .".. " _ E " --- ~ I>NR . It ..~ 1477'1'0...., 3' r:-.\ 1"""---- ~X~ ~ ~' . l'/ 4 .....-V 'i '" I. V. -- '.. ~_ 9 J ~ · ?'Ii' ~.5 <It> 5 ;,<<D'7 8 .~m: 1~ r ' ~ ~ /. AJ'~:::~:,:::, 3':':N';-~?>::?::;~' .~,~ J i ',~I '. / . 3"', 32"'l ~ , ~ T"ACT 0 ~ 'x ~ (; I ~ ,C 5' q 3 I' ~J ~ 1 T 6 5 4, 3.~ ~ ~ I A~ fa... u ' · II Z c9~ ~ ~: _ ~ 7_'~V' VA"'''' jJ '2 :s ~. , "",-V. 2 ~ iJ ~ ~~~ 'HI ,7/ Z, 'v' /. ~ 12 > ~ 8 9 y_ ). ~ I~W 6~~'''HI '/ '3_ u '$' I '~~4J ' ,. 3Z8~'il> ~ ~,~ 4 >" In.~ "''''' _ . . .",.~ . 5 . -' I vA,-c. ~'" , I ~ v YI~~)5 ~0.t".// . . <l, .-.... I. ,.! r ~'" J '. I ~ · /. _.""'J ".'1>'" "," . '" ~. 1 '~/"r:bWN~rlit.E :::., , hi ~. ~ 16 ~~i' ~ I a: ..~ %: ." 32,y, ~ I I U ~ ~'f,'>.. ..;/."'. W I :c. ~...~ 6, 5 . , J .~ I I I" -=, .i '~~.:)3~I. 12 ~ t C . ~~... V~ . ZU 1- I I ~; ~ ;, . . 3 Z 2 <t V/..,'~ - -, > "" 01&1 ~'5 141 W. "'V ., , > 0 . ,. _ '" ~ ~ '~~1(""7 ,. ""'0 "'2' -7'" ...'" - t", :. I '_ \J2 ,.... I I I :.Lv ,-~ I COUNTY ,r~ 1 ':!:,12.L{ ':>14'-/ ~"C S-=r:. "14 sr. I-rO n-; _ L.-A~e: U.PJ>E~ ?R..\OR. ~ ~ p f. I.. - r- ~ 3 <,(3 z "3'1-0/ - ~ 4 - --y 1Y DD 494.8 205.2 62C '. \ \ . I . ~. ~"o'j ~;:."",,, / JAM ES CA TE 5 ~~~~. t~4 rI \i -0: '" j~~~ :f^~ f}:..'l". ~~". ~-f-).~,.;i:J!-~'" . ~~"'~~ ? STREET . ~ 1, ~==:1-' 110.55 10 m <t' r-- 110'.55 , , o NORTHERN STATES o LUMBER o 150541 o .. <T 00 If) r-- N LOR'::N GROSS 150633 NORTHERN STATES LUMBER "": 150538 N N 10 .50 \ OS!" OFF\(,E PR()pe~ TY N r-: lD N ......... " 1'-5/0 _ ANNA- . ~'.l... o 410 IlP'5l\ "lORMAN BARSNESS 160034 ,llP1t50 L 10 II c ..- 210 O~ ,,,~, L. WIES 2166E 697.19 - ---..--; <::>: 1 t-, ~i :, / b6 \ \O~ . /~_/ 0 263689 -.S> C- . /' -S;) // ., r- er- 00 N r...: r-- en oS) lD /" ----- ------/' PRIOR wEST LIMIT 23560f ---.-.- <"0 \ <:Xl. !:9 >. N. BORKA <.t. r- 0- r- ~ - -"::'" , ~12.50 10 r<")! 19.2970 r- N<::r ~ 0::> .~ , ~ 412.50 0 f- 2 z ; j C) I' ,~ 700.00 --r: PRIOROALE MALL INVESTOR~_. 263699 U) <f \<f l:;, ~ . .i- ,:.,.. ~60.00 -.. . -, - --- --" .......--.- I \ AP, .. .' ;> , , I 2 THOMAS L. HENNEN SCOTT COUNTY AUDITOR COURTHOUSE 103 428 S. HOLMES ST. SHAKOPEE, MN 55379-1379 (612) 496-8160 Deputy Auditor THOMAS LANNON November 19, 1997 RALPH TESCHNER CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE PRIOR LAKE MN 55372 Subj: Abatement of Special Assessments Dear Ralph: The County Auditor's Office is cleaning up old delinquent taxes. The parcels listed below have delinquent special assessments (only) for the year 1980. We are asking that the City consider abatement of these assessments. The parcel(s) and amount(s) are as follows: PARCEL NO. DESCRIPTION ASS'MT CODE AMOUNT 25-133023-0 Lot 2 Block 29 Spring Lake Townsite 25047 $ 304.86 Enclosed is an application blank for completion. clean up to be complete the first part of 1998. completed application to my attention as soon as City's action is not to abate, please respond in We are looking for Please return the possible. If the writing. the If you have any questions please contact me at 612-496-8168. Sincerely, ~4 C?1:,.J Thomas J. :,.{"g{~.ta Deputy County Auditor Enclosure An Equal Opportunity/Affirmative Action Employer