HomeMy WebLinkAbout6A - Assessment Rolls Projects 95-07 and 97-17
STAFF AGENDA REPORT
DATE:
6A
GREG ILKKA, PUBLIC WORKS DIRECTOR/CITY ENGINEER
CONDUCT ASSESSMENT HEARING FOR 1997
IMPROVEMENT PROJECTS #95-07 MUSHTOWN ROAD AND
#97-17 PIKE LAKE TRAIL, AND CONSIDER APPROVAL OF
RESOLUTION 97 -xx ADOPTING THE ASSESSMENT ROLL
FOR THESE PROJECTS.
NOVEMBER 3,1997
AGENDA #:
PREPARED BY:
SUBJECT:
INTRODUCTION:
The purpose of this agenda item is to conduct the Assessment
Hearing and consider adoption of Resolution 97-x:t.., approving
the assessment roll, for projects 95-07 Mushtown Road and 97-
17 Pike Lake Trail.
BACKGROUND:
At its regular meeting of October 6, 1997, the Council approved
Resolution 97-87 which declared the cost to be assessed and
ordered the preparation of the assessment roll. Also Resolution
97 -88 was approved establishing the date of the Assessment
Hearing as November 3, 1997, for the Mushtown Road and Pike
Lake Trail improvement projects.
DISCUSSION:
All benefiting property owners have been mailed a Statement of
Special Assessments which included information pertinent to their
property such as the total assessment amount and the
assessment rate. A Public Hearing notice has been mailed to
each property owner indicating time and place of the Assessment
Hearing. The Public Hearing Notice has also been published in
the newspaper for two weeks. As of this writing staff has not
heard anything from the property owners.
The assessment rates were calculated per the City's Assessment
Policy based upon 100% of the assessable project cost for street,
sewer, and water improvements assessed to the benefiting
properties.
The Assessment Review Committee met to evaluate the
proposed assessments and made the following findings and
recommendations to the City Council:
16200 E~~!(ff~ek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
1) In accordance with the policy, some costs are not assessed.
For example, the extra cost to construct the streets to a 9 ton
design is not assessed because a typical residential street is
designed to a 7 ton standard. Also, in accordance with the policy,
the sidewalk portion of these projects is not included in the
assessments to the benefiting properties. Further, oversizing of
the storm sewer on Pike Lake Trail, in accordance with the policy
is not included in the assessments to the properties. Therefore,
the cost for sidewalk, upgrading the roadway from 7 ton to 9 ton,
and oversizing the storm sewer on Pike Lake Trail was subtracted
from the total project costs to calculate the assessments.
2) The Assessment Review Committee recommended that the
Front Footage Assessment method be used for both projects. For
the Mushtown Road project the recommended front footage rate
of assessment for street/storm sewer is $67.50/FF (per front foot).
For the Pike Lake Trail project the recommended front footage
rate of assessment for street/storm sewer is $151.30/FF; for
sanitary sewer, $7.71/FF; and for watermain, $25.68/FF.
3) Mushtown Road has a total project cost of $387,642.36. It is
proposed to be funded through tax levy and assessments. There
are 14 benefiting properties in the project area. Thirteen
properties are within the Woodridge Estates 3rd Addition and one
property is in the Windstar Addition. As part of the developer's
agreement for the Wood ridge Estates 3rd Addition, the developer
pledged $85,177.00 towards the project to pay the assessments
on the 13 lots in Wood ridge Estates. The City has a Letter of
Credit from the developer for this amount. It is recommended that
$292,340.36 be paid through tax levy and $95,302.00 be
assessed against the benefiting properties. A copy of the
assessment role is attached showing the proposed assessments
per parcel.
4) Pike Lake Trail has a total project cost of $520,709.10. It is
proposed to be funded through tax levy, municipal state-aid
funds, trunk reserve, and assessments. There are 5 benefiting
properties in the project area, which include Holy Cross Lutheran
Church, two parcels owned by Herb Wensmann, one parcel
owned by Ed Vierling, and one lot in the Maple Hill plat owned by
Dave Triebel. It is recommended that $160,144.30 be paid
through tax levy, municipal state-aid funds, and trunk reserve;
and $360,564.80 be assessed against the benefiting properties.
A copy of the assessment role is attached showing the proposed
assessments per parcel.
97IMPAH.DOC
Each assessable frontage was determined per the City's
Assessment Policy utilizing the existing plat drawings on file for
these areas. In the event that a property owner provides a
surveyor justification that the frontage for a parcel is incorrect, the
City Council can adjust the frontage for the parcel and the
resulting assessment.
The assessment terms are to be for ten (10) years for paving, and
twenty (20) years for sewer and water. Added to the first
installment (1998) will be an additional 58 days of interest which
accounts for the remainder of 1997 following the Assessment
Hearing. An interest rate of 8% will be charged in accordance
with City Assessment Policy.
Prior Lake Code, Chapter 1-13 allows for the deferment of
assessment principal and interest if the following four criteria are
satisfied:
1. Applicant must be 65 years of age or older.
2. The qualifying property must be the homestead of
the applicant.
3. Annual gross income shall not exceed the income
limits as set forth by family size according to
Attachment "A" of Ordinance 86-3.
4. Total special assessment to be deferred must exceed
$1000.00.
The property owners have a right to appeal their assessments as
per Minnesota Statutes Chapter 429. Written objections must be
signed and filed with the City Manager prior to the Assessment
Hearing or presented to the Council at the Hearing.
The following is a summary of the financing of the improvements.
Funding Mushtown Pike Lake Totals
Road Trail
Assessments $95,302.00 $360,564.80 $455,866.80
Tax Levy $292,340.36 $0 $292,340.36
MSA Funds $0 $127,325.60 $127,325.60
Trunk Reserve $0 $32,818.70 $32,818.70
Project Totals $387,642.36 $520,709.10 $908,351.46
97IMPAH.DOC
ISSUES:
ALTERNATIVES:
RECOMMENDATION:
FINANCIAL IMPACT:
ACTION REQUIRED:
97IMPAH.DOC
Resolution 97-87 declared the amount to be assessed on these
projects as $455,850.65. While preparing the Notices to the
property owners it was discovered that there was a $16.15 total
shortage error in the declared amount to be assessed. The
correct amount should have been $455,866.80. The preliminary
assessment rolls were correct as to the assessments to each
parcel, however the math was in error when the total to be
assessed was calculated for the resolution. We determined there
was a $0.60 mathematical error on the Mushtown Road project
and a $15.55 mathematical error on the Pike Lake Trail project.
The notices of the amount to be assessed on each property sent
to the property owners were correct.
The focus of tonight's hearing is whether the properties have
benefited because of this project, and whether the assessment
has been calculated accurately and in accordance with city policy.
The alternatives are as follows:
1. Approve Resolution 97 -x:t.. adopting the assessment
roll as submitted.
2. Approve Resolution 97-x:t.. subject to Council
approved changes.
3. Continue the hearing for a specific reason.
Alternative No.1, adopting the assessment roll.
The project costs will be recovered from the Trunk Reserve Fund,
Ad Valorem Tax Levy, Municipal State-Aid, and Special
Assessments.
1. Conduct the Assessment Hear'ng.
2.
RESOLUTION 97-XX
RESOLUTION ADOPTING ASSESSMENTS FOR PROJECTS 95-07 MUSHTOWN ROAD
IMPROVEMENTS, AND 97-17 PIKE LAKE TRAIL IMPROVEMENTS
MOTION BY: SECOND BY
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessments for projects
95-07 Mushtown Road improvements, and 97-17 Pike Lake Trail improvements,
and has amended such proposed assessment as it deems just.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA:
1. Such proposed assessment as amended, a copy of which is attached hereto
and made part hereof, is hereby accepted and shall constitute the special
assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in
the amount of the assessment levied against it.
2. Such assessments shall be payable on an equal principal method extending
over a period of ten (10) years for paving, and a period of twenty (20) years
for sanitary sewer and water. The first installment shall be the annual
principal plus interest calculated from the Public Hearing date to the end of
this year plus twelve months of the next year and shall bear interest at the
rate of eight (8) percent per annum from the date of adoption of this
assessment resolution. To the first installment shall be added fifty-eight (58)
days of interest on the entire assessment from the date of this resolution
until December 31, 1997 . To each subsequentinstallment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification
of the assessment to the County Auditor, pay the whole of the assessment
on such property, with interest accrued to the date of the payment, except
that no interest will be charged if the entire assessment is paid within thirty
(30) days, and the individual may at any time thereafter, pay to the City's
Finance Director the entire amount of the assessment remaining unpaid,
971MPAH.DOC
excepting the installment portion appearing upon the current year's property
tax statement.
4. The City Manager shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the property tax lists of
Scott County. Such assessments shall be collected and paid to the City in
same manner as other municipal taxes.
5. The final project cost apportionment has been determined to be
$908,351.46 of which $292,340.96, $127,325.00, and $32,818.70 shall be
paid from Tax Levy, Municipal State Aid, and the City's Trunk Reserve Fund,
respectively, and $455,866.80 to be assessed to the benefited property
owners as per the attached assessment roll.
Passed and adopted this 3rd day of November, 1997
YES
NO
Andren
Kedrowski
Mader
Robbins
Schenck
Andren
Kedrowski
Mader
Robbins
Schenck
{Seal}
Frank Boyles
City Manager
City of Prior Lake
97IMPAH.DOC
DESCRIPTION:
ASSESSMENT HEARING DATE:
ASSESSMENT RATE:
ASSESSMENT RATE:
ASSESSMENT RATE:
ASSESSMENT CODE:
ASSESSMENT CODE:
ASSESSMENT CODE:
INTEREST RATE:
SPREAD:
SPREAD:
SPREAD:
INITIAL YEAR:
ADDITIONAL INTEREST:
PAYMENT METHOD:
PROJEGT#97-17,PIKE LAKETRAIL .. STREETIMPROVEMENT
NOVEMBER 3,1997
PROPOSED $151.30/FF PAVING
PROPOSED $7.71/FF SAN. SEWER
PROPOSED $25.68/FF W A TERMAIN
PAVING - 92
SEWER - 93
WATER-93
8.0%
PAVING - 10 YEARS
SAN. SEWER - 20 YEARS
W A TERMAIN - 20 YEARS
1998
58 DAYS
EQUAL PRINCIPAL
LEGAL DESCRIPTION PROPERTY OWNER PAVING SEWER WATER
& & CURRENT ASSESSMENT ASSESSMENT ASSESSMENT
PARCEL NUMBER ADDRESS FRONTAGE AMOUNT AMOUNT AMOUNT
(Code 92) (Code 93) (Code 93)
Sec. 26, TI15, R22 25 Herbert & Elaine Wensmann 770' $116.501.00 $5,936.70 $19,773.60
S 25 A of NEil. NW'/. 3312 West 151st Street
25-926-006-0 Rosemount, MN 55068
Sec. 26, TI15, R22 8.23 Holy Cross Lutheran Church 565' $85.484.50 Q $14.509.20
N 640' ofW 560' ofN'h NEil. P.O. Box 177
25-926-003-0 14085 NE Pike Lake Trail
Sec. 26, TI15, R22 15 Herbert & Elaine Wensmann 470' $71,111.00 $3,623.70 $12,069.60
N 552' ofE 1183.7' of NEil. NW'/. 3312 West 15 1st Street
25-926-002-0 Rosemount, MN 55068
Sec. 25, TI15, R22 2.5AC Ed Vierling 150' $22,695.00 $1,156.50 $3,852.00
E 250' ofN 435.60 of SEll. NW'/. 14310 Pike Lake Trail
25-926-001-1 Prior Lake, MN 55372
Lot 8 Block 1 David & Nancy Triebel 150' Q Q $3,852.00
Maple Hill Addition 14264 Mitoka Circle NE
25-082-008-0 Prior Lake, MN 55372
TOTALS $295,791.50 $10,716.90 $54,056.40
ASROLL.DOC
f)ES<:::IURTION:< ...
ASSESSMENT HEARING DATE:
ASSESSMENT RATE:
ASSESSMENT RATE:
ASSESSMENT RATE:
ASSESSMENT CODE:
ASSESSMENT CODE:
ASSESSMENT CODE:
INTEREST RATE:
SPREAD:
SPREAD:
SPREAD:
INITIAL YEAR:
ADDITIONAL INTEREST:
PAYMENT METHOD:
..... ......1'J{()JEq'1'#97-1'7,J?IKEI..A.l{El'ItAII.,S'I'}"{~~'I'IJ\1l>J{OVJi:l\1EN'l'.........
NOVEMBER 3, 1997
PROPOSED $151.30/FF PAVING
PROPOSED $7.71/FF SAN. SEWER
PROPOSED $25.68/FF W A TERMAIN
PAVING - 92
SEWER - 93
WATER-93
8.0%
PAVING - 10 YEARS
SAN. SEWER - 20 YEARS
W A TERMAIN - 20 YEARS
1998
58 DAYS
EQUAL PRINCIPAL
LEGAL DESCRIPTION PROPERTY OWNER PAVING SEWER WATER
& & CURRENT ASSESSMENT ASSESSMENT ASSESSMENT
PARCEL NUMBER ADDRESS FRONTAGE AMOUNT AMOUNT AMOUNT
(Code 92) (Code 93) (Code 93)
Sec. 26, TI15, R22 25 Herbert & Elaine Wensmann 770' $116.501.00 $5.936.70 $19.773.60
S 25 A ofNE'I. NW'/. 3312 West 151st Street
25-926-006-0 Rosemount, MN 55068
Sec. 26, TI15, R22 8.23 Holy Cross Lutheran Church 565' $85.484.50 Q $14.509.20
N 640' ofW 560' ofN'/2 NEIl. P.O. Box 177
25-926-003-0 14085 NE Pike Lake Trail
Sec. 26, TI15, R22 15 Herbert & Elaine Wensmann 470' $71.111.00 $3.623.70 $12.069.60
N 552' ofE 1I83.7' ofNE'I. NW'/. 3312 West 151st Street
25-926-002-0 Rosemount, MN 55068
Sec. 25, TI15, R22 2.5AC Ed Vierling 150' $22.695.00 $I.I56.50 $3.852.00
E 250' ofN 435.60 of SEll. NW'/. 14310 Pike Lake Trail
25-926-00 I-I Prior Lake, MN 55372
Lot 8 Block I David & Nancy Triebel 150' Q Q $3.852.00
Maple Hill Addition 14264 Mitoka Circle NE
25-082-008-0 Prior Lake, MN 55372
TOTALS $295,791.50 $10,716.90 $54,056.40
ASROLL.DOC