HomeMy WebLinkAbout9D - Downtown Overhead Utility Burial Project
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
SEPTEMBER 4, 2007
9D
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION APPROVING CHANGE
ORDER NO.1 AND FINAL PAYMENT FOR DOWNTOWN OVERHEAD
UTILITY BURIAL PROJECT
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda is to approve Change Order No. 1 and authorize
final payment to Vesely Electric for the 2006 Downtown Overhead Utility Burial
Project.
Historv
On April 17, 2006 the City Council awarded a contract to Vesely Electric for the
Downtown Overhead Utility Burial project. Over the last year Xcel Energy
buried the overhead power along Dakota Street from Arcadia Avenue to Erie
Avenue and along the Hastings Alley from CR 21 to Kop Parkway. As part of
the burial Xcel Energy does not pay for or complete the reconnection and
burial of overhead services to commercial businesses. The above project
required the burial of services to 17 businesses in the downtown.
As part of the 2004 Downtown Reconstruction Project the City included
$74,000 for this phase of the Power Burial Project.
Current Circumstances
The final service connections have been made and the power burial
completed. The contract awarded on April 17, 2006 to Vesely Electric was in
the amount of $72,817. The bid amount was based on a transformer design
location from Xcel Energy and individual meetings with business owners to
assess building services.
During the Power Burial Project additional cost were incurred as follows:
1) Transformer Relocation: Xcel's original transformer location on Hastings
Avenue was moved due to area constraints. This resulted in $10,064 for
additional conduit and wire installation for four businesses.
2) Relocation Street Light Meter Pedestal: The final power burial required
relocation of the existing meter pedestal for the street lights along CR 21. The
total cost for this relocation was $2,445.
3) Dan's Auto: The original design did not require the City to reconnect the
service for Dan's Auto. The final burial required this reconnection at a cost of
$2,595.
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4) Shell Station Cost Increases: The power burial required several changes to
the electrical system for the Shell Station. The existing building equipment ran
off the existing 120/240 system and the underground system is 120/208 Y
which was incompatible with many existing motors. This resulted in a cost
increase of $4,469 for the services connection.
The original contract amount was $72,817. The final project cost is
$95,390.52. This is $22,573.52 more than the original contract amount.
ISSUES:
The additional work is not optional. By burying the power changes were made
for the system that required the additional work listed above. Without those
items being completed a minimum of six businesses would not have power
and the City Street Lights along CR 21 would not be operational. This is the
same way costs were handled in phase 1 of the Downtown Overhead Utility
Burial Project completed in 2005.
FINANCIAL
IMPACT:
The funding for the additional costs is available in the Construction Fund.
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution approving change order No. 1 and authorizing the
final payment for the Downtown Power Burial Project.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with
direction.
RECOMMENDED
MOTION:
Alternative # 1.
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A RESOLUTION APPROVING CHANGE ORDER NO.1 AND AUTHORIZING FINAL PAYMENT FOR
DOWNTOWN OVERHEAD UTILITY BURIAL PROJECT
Motion By:
Second By:
WHEREAS On April 17, 2006 the City Council awarded a contract to Vesely Electric for the
Downtown Power Burial Project; and
WHEREAS, During the power burial by Xcel the City's Contractor had to reconnect 17 business to
electric power; and
WHEREAS, Additional costs were incurred due to changes in the project by Xcel Energy and
different requirements for business electric services; and
WHEREAS, The final project cost is $94,681.92 which is $22,573.52 over the original contract
amount.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City shall make final payment to Vesely Electric in the amount of $19,254.42 for a total contract
amount of $94,681.92.
3. Funding shall be taken from the Street Oversize Fund Account #503-80206-501.
PASSED AND ADOPTED THIS 4th DAY OF SEPTEMBER 2007.
Haugen Hauaen
Erickson Erickson
Hedberg Hedbera
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
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