HomeMy WebLinkAbout9C - Final Pay 1999/2000 Projec
DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
MAY 19, 2003
9C
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF RESOLUTIONS AUTHORIZING FULL AND
FINAL PAYMENT TO NORTHWEST ASPHALT, INC. FOR 1) THE 1999
IMPROVEMENT PROJECT (CITY PROJECT #99-11) AND 2) THE 2000
IMPROVEMENT PROJECT (CITY PROJECT #00-12 AND 00-13).
HISTORY
1999 Improvement Project: On July 19, 1999, the City Council awarded a
contract to Northwest Asphalt, Inc. for the 1999 Improvement Project (City
Project #99-11), which included reconstruction of Candy Cove Trail north of
TH 13, Lemley Circle, Woodlawn Circle, Manor Road, and Hill Circle. The
original contract amount was $696,739.77. Due to quantity over-runs, the final
contract amount is $787,371.83. All work under the contract has been
completed in accordance with the contract.
2000 Improvement Project: On June 19, 2000, the City Council awarded a
contract to Northwest Asphalt, Inc. for the 2000 Improvement Project (City
Projects #00-12 and 00-13), which included reconstruction of Oak Ridge
Circle, Flandrau Circle, Fulbright Circle, Indian Ridge Circle, Euclid Avenue,
Maves Trail, Forsythe Road, Shannon Trail, Prior Circle and Shannon Circle
and bituminous overlay improvements to Fairlawn Shores Trail. The original
contract amount was $1,082,790.15.The final contract amount is
$1,077,640.61. All work under the contract has been completed in
accordance with the contract.
ISSUES
Both of these projects were constructed in 2000. Typically the punch lists and
final payments should have been completed in 2001. Due to staffing changes
both within the City and the Contractor's office, the final payments have been
delayed.
1999 Improvement Project: The full and final payment is $90,635.47 over
the original contract amount. The reason for this is quantity over-runs} In
particular, common excavation and aggregate base quantities were much
higher than had been estimated. This is due to the fact that there were
16200 r;~W~~ Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
several areas that needed additional material removed and additional
aggregate base added due to poor subsurface soil conditions. Northwest
Asphalt originally requested additional payment for common excavation over
and above what this payment reflects. Through negotiations, staff was able to
reduce the original request.
2000 Improvement Project: The full and final payment is $5,149.54 less than
the original contract amount.
CONCLUSION
It is staff's recommendation to approve the final payments as requested.
FISCAL IMPACT: 1999 Improvement Project: The total contract amount for the 1999
Improvement Project is $696,736.36. The final payment amount of
$80,993.59 brings the revised contract amount to $787,371.83, which is
$90,635.47 more than the original awarded contract amount. Funding for this
amount is available in the Construction Fund.
2000 Improvement Project: The total contract amount for the 2000
Improvement Project is $1,082,790.15. The final payment amount of
$54,596.88 brings the revised contract amount to $1,077,640.61, which is
$5,149.54 less than the original awarded contract amount.
ALTERNATIVES: There are three alternatives for the City Council to consider:
1. Approve Resolution 03-XX authorizing full and final payment to Northwest
Asphalt, Inc. for the 1999 Improvement Project and Resolution 03-XX
authorizing full and final payment to Northwest Asphalt, Inc. for the 2000
Improvement Project.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
RECOMMENDED
MOTION:
A motion and second to approve Resolutions authorizing final payments to
Northwest Aspha , Inc. for the 1999 and 2000 Improvement Projects.
REVIEWED BY:
1999&2000tinalpay
RESOLUTION 03-XX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO
NORTHWEST ASPHALT, INC. FOR THE 1999 IMPROVEMENT PROJECT
CITY PROJECT 99.11
MOTION BY: SECOND BY:
WHEREAS, Northwest Asphalt, Inc. of Shakopee, Minnesota was awarded the
contract for the 1999 Improvement Project for reconstruction of Candy
Cove Trail, Lemley Circle, Woodlawn Circle, Manor Road, and Hill Circle,
City Project 99-11, in the amount of $696,736.36, and
WHEREAS, Northwest Asphalt, Inc. has in all respects completed the contract for the
1999 Improvement Project, and
WHEREAS, The City Engineer recommends acceptance of the project and Final
Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA,
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to Northwest Asphalt,
Inc. in the amount of $80,993.59 for the total contract amount of $787,371.83 for
the 1999 Improvement Project, City Project 99-11.
Passed and adopted this 19th day of May, 2003.
HauQen X HauQen
Blomberq X Blomberq
LeMair X LeMair
Petersen X Petersen
Zeiska X Zeiska
YES
NO
Frank Boyles, City Manager
16200 F;_lpWek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
RESOLUTION 03-XX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO
NORTHWEST ASPHALT, INC. FOR THE 2000 IMPROVEMENT PROJECT
CITY PROJECT 00-12 AND 00-13
MOTION BY: SECOND BY:
WHEREAS, Northwest Asphalt, Inc. of Shakopee, Minnesota was awarded the
contract for the 2000 Improvement Project for reconstruction of Oak
Ridge Circle, Flandrau Circle, Fullbright Circle, Indian Ridge Circle, Euclid
Avenue, Maves Trail, Forsythe Road, Shannon Trail, Prior Circle and
Shannon Circle, City Project 00-12 and bituminous overlay of Fair Lawn
Shores Trail, City Project 00-13, in the amount of $1,082,790.15, and
WHEREAS, Northwest Asphalt, Inc. has in all respects completed the contract for the
2000 Improvement Project, and
WHEREAS, The City Engineer recommends acceptance of the project and Final
Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA,
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to Northwest Asphalt,
Inc. in the amount of $54,596.88 for the total contract amount of $1,077,640.61
for the 2000 Improvement Project, City Project 00-12 and 00-13.
Passed and adopted this 19th day of May, 2003.
Haugen X Haugen
Blomberg X Blomberg
LeMair X LeMair
Petersen X Petersen
Zeiska X Zeiska
YES
NO
Frank Boyles, City Manager
16200 E_IpQ.eek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER