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HomeMy WebLinkAbout10B - Report Regarding Former Mayors Pictures in City Hall MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT A REPORT REGARDING PLA MENT OF FORMER MAYOR PHOTOS AND ASSOCIATED COSTS. Introduction At its August 20, 2007, meeting, the City Council directed staff to prepare a report with recommendations for placement of former Mayor photos in the Little Prior Conference Room and associated costs. Historv Staff researched options and associated costs for such placement. Current Circumstances While we are still researching, we have identified thirteen Prior Lake mayors. We are proposing to bifurcate the recognition between mayors who served before January 1, 1972, and those who served after that date. Those serving before 1972 would be recognized on a common plaque. Those serving from 1972 to the present would have an individual photograph. Staff proposes that a wall in the Little Prior Conference Room could be dedicated to the placement of portraits sized approximately 13" X 15" of former mayors. Staff further proposes that consistency in the overall display be achieved by using similar size, matting and framing from one photo to the next; and that matting and framing products be chosen not only for an appearance compatible with the decor .of City Hall, but also with consideration to a high likelihood that similar products continue to be available in the future. Plaaue The single plaque would contain the names of all mayors who served before 1972. We have eight identified thus far, but we are confirming this using various sources. The names would be engraved on a bronze plaque which we estimate to cost $700. Pictures The five mayors who have served since 1972 would have an individual photo. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 Below are the ootions for the photos. Sitting Fee Portrait cost Mid-range Est. Cost mattina/framina per Picture A Former mayors or $0 $25-$100 $175 $200 - their family restoration (1.5" frame with $275 members choose a and reprint standard double favored photo and mat for a 13" X it is reprinted, 15" finished restored and sized portrait) to 8" X 10" at the City's cost. B Former mayors sit Staff time Developed at $175 $175 in City Hall for a a local (1.5" frame with photo taken by the service standard double communications mat for a 13" X coordinator and it is 15" finished processed at the portrait) City's cost. C Former mayors sit $60 $150 $175 $385 for a local Basic (salon (1.5" frame with photographer sitting quality) standard double studio and the (15 mat for a 13" X portrait is previews) 15" finished processed at the portrait) City's cost. Conclusion The above grid displays minimum costs for approximate sizes. A local photographer's pricing grid was used for the above photographer's option and several tiers of service up to museum quality portraiture are available for purchase. ISSUES: Options A, Band C offer various pros and cons. Option A: Have the mayor's family supply a photograph. Pros Cons . Picture taken while in office . Second-most expensive . May be able to get pictures for all . Picture quality may vary mayors . No consistency in pose . Such a portrait may not be available Option B: Have the Communication Coordinator take a photo. Pros Cons . Least expensive · Pictures not studio quality . Picture quality consistent . Pose is the same . Picture not from term of office . We will have a digital copy for posterity Option C: Have a local studio handle everything. Pros . Finest quality picture . Consistency of poses Cons . Most expensive . Photo is not from term of office For consistency purposes in the future, we can purchase five additional frames and mattings; and assure that pictures are taken early on in each future mayor's term of office. FINANCIAL IMPACT: We estimate the bronze plaque at $700. The costs for the five mayors would be between $1,750 (assumes five former mayors and purchasing five additional frames and mattings) to $3,850 to have all work done by a portrait studio. Therefore, the total estimated project cost would be $2,450 to $4,550. ALTERNATIVES: 1. Direct staff to proceed with one of the above options. 2. Direct staff get additional information. 3. Take no action. RECOMMENDED As the Council deems appropriate. MOTION: Mayor Terms of Office Jack G. Hau en Wes Mader Lee Andren G Johnson Wall Stock Dick Geren MeI Borchardt Al Smith Art Busse Cara McQuisten Thomas Cou hlin Ji s William H. Schmokel Lowell Hardin 1960s 1950s 1940s 1940s 1930s 1930s 1, 2002 to December 31, 2009 1,1998 to December 31, 2001 1, 1986 to December 31, 1997 1, 1984 to December 31, 1985 1, 1972 to December 31, 1982 1, 1970 to December 31,1971 Information as per Bill Schmokel (his grandfather was William H.) Has not been researched for corroboration.