HomeMy WebLinkAbout9A - I & S Architects - Jeffers Pond Project
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
CONSIDER APPROVAL 0 ESOLUTION DESIGNATING I & S
ARCHITECTS AND ENGINEERS AS ARCHITECTS FOR THE JEFFERS POND
INTERPRETIVE CENTER CONSTRUCTION PROJECT AND AUTHORIZING
THE MAYOR AND CITY MANAGER TO ENTER INTO A MODIFIED FORM OF
THE AlA PROFESSIONAL SERVICES CONTRACT THEREFORE.
Introduction
The purpose of this agenda item is to request Council authorization to designate
I & S Architects and Engineers as the Architect for the Jeffers Pond Interpretive
Center Construction Project.
Historv
The City, School District and Jeffers Foundation have decided to embark upon a
cooperative project to construct a 5,000 - 6,000 square-foot interpretive center
building on a 1.3 acre site donated to the City for this purpose. Financial
responsibilities have been determined, an Owner's Representative has been
retained and it is now appropriate to select an architect for the project.
Current Circumstances
Owner's Representative, Bill Wolters, previously prepared Phase 1 and Phase 2
Request for Proposal documents. The Phase 1 RFP was distributed to thirteen
architectural firms which were known to provide these types of services. Nine
firms submitted written proposals.
The nine proposals were distributed to the building committee composed of three
School District, three City, one Jeffers Foundation, one Watershed
representative and the Owners' Representative. The building committee met
and narrowed the finalists to:
. Thorbeck Architects
. 1& S Architects and Engineers
. Partners and Sirny
. LHB Engineers and Architects
The four firms were asked to submit Phase 2 proposals which reflected some
specifics regarding the type of structure desired, efficient use of space, fit for the
site and conformity to the building's objectives and present their work at an
interview scheduled for October 5.
The four firms were interviewed by the building committee on Friday, October 5.
After considering numerous factors which are outlined below, the building
committee selected I & S Architects and Engineers as the firm they wish to
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
recommend to the City Council to complete the necessary design, specifications
and construction observation work to make the Jeffers Pond Interpretive Center
a reality.
ISSUES:
The building committee makes this recommendation based upon the following:
. 1& S recognized constraints associated with the parcel and proposed
concepts to address this matter.
. I & S proposed on site parking for bus and cars.
. I & S included concepts in their design intended to help kids learn from
the building.
. I & S placed the building on the lot to provide good access both from the
school and the street.
. I & S proposed a modified two-story building to allow the full square
footage to be developed on a small site.
. I & S provided a space for building expansion.
. The I & S proposal provided for elevated trails which are good for
disabled persons and get learners into the tree canopy where the action
is.
. The design allows the building to be used concurrently for teaching, as an
area to view displays and as a community meeting area.
. I & S did more work than the other proposals in preparation for the
interview.
. I & S has a good track record of working with the City on Fire Station No.
2.
. I & S cost of $95,500 was lowest of the four finalists (Thorbeck -
$112,000; Partners and Sirny - $126,000; LHB - $135,380).
A copy of the I & S proposal is attached for Council information.
FINANCIAL
IMPACT:
Attached is a letter prepared by the City Attorney's office and signed by Paul
Oberg which lays out the funding responsibility for this project. The vast majority
of the project cost is to be borne by Jeffers Foundation ($1.12 million of $1.6
million). The letter sets forth the means by which the draws will be made on the
money and the security the City will receive.
ALTERNATIVES:
1. Adopt a resolution naming I & S Architects and Engineers as architects for
the Jeffers Pond Interpretive Center Building Project and authorizing the
Mayor and City Manager to authorize a professional service contract
approved by the City Attorney for this purpose.
2. Take no action and request additional information from the staff.
RECOMMENDED Alternative #1.
MOTION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xxx
A RESOLUTION ACCEPTING THE PROPOSAL OF I & 5 ARCHITECTS AND ENGINEERS AS
ARCHITECT FOR THE JEFFERS POND INTERPRETIVE CENTER PROJECT AND AUTHORIZING
THE MAYOR AND CITY MANAGER TO EXECUTE A MODIFIED AlA PROFESSIONAL SERVICES
AGREEMENT THEREFORE
Motion By:
Second By:
WHEREAS, The City, School District and Jeffers Foundation have collaborated financially to make it
possible to construct an interpretive center building; and
WHEREAS, The interpretive center will benefit all ages and interests in Prior Lake since it will be
open during school and non-school hours and days offering programming for all ages
and interests; and
WHEREAS, The $1.6 million building is to be built on a challenging site using "green" techniques
which require architectural and construction expertise; and
WHEREAS, The City Council desires that the building be constructed as cost effectively as possible
and in a manner which will maximize its longevity, dependability and operating cost.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposal of 1& S Architects and Engineers in the amount of $95,500 plus reimbursable
expenses to provide architectural service for the Jeffers Pond Interpretive Center building is hereby
approved.
3. Funds for this purpose are to be paid by Jeffers Foundation based upon invoices rendered.
4. The Mayor and City Manager are hereby authorized to execute a professional services agreement
as approved by the City Attorney for this purpose.
PASSED AND ADOPTED THIS 5th DAY OF NOVEMBER 2007.
Hauaen Hauaen
Erickson Erickson
Hedbera Hedbera
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
_AlA Document 8141''' -1997 Part 1
Standard Form of Agreement Between Owner and Architect
with Standard Form of Architect's Services
TABLE OF ARTICLES
1.1 INITIAL INFORMATION
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
have revised the text of the original
AlA standard form. An Additions and
Deletions Report that notes added
information as well as revisions to
the standard form text is available
from the author and should be
reviewed. A vertical line in the left
margin of this document indicates
where the author has added
necessary information and where
the author has added to or deleted
from the original AlA text.
1.2 RESPONSIBILITIES OF THE PARTIES
1.3 TERMS AND CONDITIONS
1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS
1.5 COMPENSATION
AGREEMENT made as of the Eleventh day of October in the year Two Thousand
Seven
(In words, indicate day, month and year)
BETWEEN the Architect's client identified as the Owner:
(Name, address and other information)
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
City of Prior Lake
4646 Dakota Street SE
Prior Lake, Minnesota 55372-1714
Telephone Number: 952-447-9801
Fax Number: 952-447-4245
and the Architect:
(Name, address and other information)
I&S Engineers & Architects, Incorporated
1409 North Riverfront Drive
Mankato, Minnesota 56001
Telephone Number: 507-387-6651
Fax Number: 507-387-3583
For the following Project:
(Include detailed description of Project)
Prior Lake Interpretive Center
Prior Lake, Minnesota
Design of a new nature interpretive center facility.
The Owner and Architect agree as follows:
Init.
AlA Document B141™ -1997 Part 1. Copyright @ 1917.1926,1948,1951,1953.1958,1961,1963,1966, 1967, 1970, 1974,1977,1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.1000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
1
ARTICLE 1.1 INITIAL INFORMATION
~ 1.1.1 This Agreement is based on the following information and assumptions.
(Note the disposition for the following items by inserting the requested information or a statement such as "not
applicable," "unknown at time of execution" or "to be determined later by mutual agreement. ")
~ 1.1.2 PROJECT PARAMETERS
fi 1.1.2.1 The objective or use is:
(Identify or describe, if appropriate, proposed use or goals.)
A new interpretive center to be utilized by the public and the Jeffers Pond Elementary School.
~ 1.1.2.2 The physical parameters are:
(Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical
rep011S about the site.)
Approximately 6,000 S.t. to be determined during Schematic Design.
~ 1.1.2.3 The Owner's Program is:
(Identify documentation or state the manner in which the program Ivill be developed.)
As described in the Request for Proposals dated September 2007 and Phase II Preliminary Design Considerations.
fi 1.1.2.4 The legal parameters are:
(Identify pertinent legal information, including, if appropriate, land sLlrveys and legal descriptions and restrictions
of the site.)
N/A
~ 1.1.2.5 The financial parameters are as follows.
.1 Amount of the Owner's overall budget for the Project, including the Architect's compensation, is: to
be determined later by mutual agreement
.2 Amount of the Owner's budget for the Cost of the Work, excluding the Architect's compensation, is:
to be determined later by mutual agreement
~ 1.1.2.6 The time parameters are:
(Identify, if appropriate, milestone dates, durations orfast track scheduling.)
Project duration: Present through December 19, 2008.
fi 1.1.2.7 The proposed procurement or delivery method for the Project is:
(Identify method such as competitive bid, negotiated contract, or construction management.)
Competetive Bid.
~ 1.1.2.8 Other parameters are:
(Ident(fy special characteristics or needs of the Project sLlch as energy, environmental or historic preservation
requirements. )
Unknown at the time of execution of this Agreement.
~ 1.1.3 PROJECT TEAM
~ 1.1.3.1 The Owner's Designated Representative is:
(List name, address and other information.)
William A. Wolters
Constructive Ideas, Inc.
90 I Jefferson A venue
Init.
AlA Document B141™ -1997 Part 1. Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AIA@ Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.1000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
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Suite 300
St. Paul, Minnesota 55102
Prank Boyles
4646 Dakota Street SE
Prior Lake, Minnesota 55372-1714
~ 1.1.3.2 The persons or entities, in addition to the Owner's Designated Representative, who are required to review
the Architect's submittals to the Owner are:
(List name, address and other information.)
Frank Boyles
4646 Dakota Street SE
Prior Lake, Minnesota 55372-1714
~ 1.1.3.3 The Owner's other consultants and contractors are:
(List discipline and, !f known, identify them by name and address.)
William A. Wolters
Constructive Ideas, Inc.
901 Jefferson Avenue
Suite 300
St. Paul, Minnesota 55102
~ 1.1.3.4 The Architect's Designated Representative is:
(List name, address and other information.)
Mark Cipos
1409 North Riverfront Drive
Mankato, Minnesota 56001
~ 1.1.3.5 The consultants retained at the Architect's expense are:
(List discipline and, if known, identify them by name and address.)
Geotechnical Testing Firm to be determined at a later date.
~ 1.1.4 Other important initial information is:
N/A
~ 1.1.5 When the services under this Agreement include contract administration services, the General Conditions of
the Contract for Construction shall be the edition of AlA Document A201 current as of the date of this Agreement.
No change in schedule, compensation, or service shall be deemed authorized by the city unless written approval is
granted in advance by the Prior Lake City Council.
~ 1.1.6 The information contained in this Article 1.1 may be reasonably relied upon by the Owner and Architect in
determining the Architect's compensation. Both parties, however, recognize that such information may change and,
in that event, the Owner and the Architect shall negotiate appropriate adjustments in schedule, compensation and
Change in Services in accordance with Section 1.3.3.
Init.
AlA Document B141TM -1997 Part 1. Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA'" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.1000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
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ARTICLE 1.2 RESPONSIBILITIES OF THE PARTIES
~ 1.2.1 The Owner and the Architect shall cooperate with one another to fulfill their respective obligations under this
Agreement. Both parties shall endeavor to maintain good working relationships among all members of the Project
team.
~ 1.2.2 OWNER
~ 1.2.2.1 Unless otherwise provided under this Agreement, the Owner shall provide full information in a timely
manner regarding requirements for and limitations on the Project. The Owner shall furnish to the Architect, within
10 business days after receipt of a written request, information necessary and relevant for the Architect to evaluate,
give notice of or enforce lien rights.
~ 1.2.2.2 The Owner shall periodically update the budget for the Project, including that portion allocated for the Cost
of the Work. The Owner shall not significantly increase or decrease the overall budget, the portion of the budget
allocated for the Cost of the Work, or contingencies included in the overall budget or a portion of the budget,
without the agreement of the Architect to a corresponding change in the Project scope and quality.
~ 1.2.2.3 The Owner's Designated Representative identified in Section 1.1.3 shall be authorized to act on the
Owner's behalf with respect to the Project. The Owner or the Owner's Designated Representative shall render
decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable
delay in the orderly and sequential progress of the Architect's services, provided, however, that the owner's
representative shall be responsible for receiving advance authorization for such decisions from the building
committee and Council.
~ 1.2.2.4 The Owner shall furnish the services of consultants other than those designated in Section 1.1.3 or authorize
the Architect to furnish them as a Change in Services when such services are requested by the Architect and are
reasonably required by the scope of the Project.
~ 1.2.2.5 Unless otherwise provided in this Agreement, the Owner shall furnish tests, inspections and reports required
by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water
pollution, and tests for hazardous materials.
~ 1.2.2.6 The Owner shall furnish all legal, and accounting services, including auditing services, that may be
reasonably necessary at any time for the Project to meet the Owner's needs and interests.
~ 1.2.2.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or
defect in the Project, including any errors, omissions or inconsistencies in the Architect's Instruments of Service.
~ 1.2.3 ARCHITECT
~ 1.2.3.1 The services performed by the Architect, Architect's employees and Architect's consultants shall be as
enumerated in Article IA.
~ 1.2.3.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care
and the orderly progress of the Project. The Architect shall submit for the Owner's approval a schedule for the
performance of the Architect's services which initially shall be consistent with the time periods established in
Section 1.1.2.6 and which shall be adjusted, if necessary, as the Project proceeds. This schedule shall include
allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and
for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this
schedule approved by the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner.
~ 1.2.3.3 The Architect's Designated Representative identified in Section 1.1.3 shall be authorized to act on the
Architect's behalf with respect to the Project.
~ 1.2.3.4 The Architect shall maintain the confidentiality of information specifically designated as confidential,
private or non-public by State Statute.
Init.
AlA Document 8141 no -1997 Part 1. Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.l000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
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~ 1.2.3.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept
any employment, interest or contribution that would reasonably appear to compromise the Architect's professional
judgment with respect to this Project.
~ 1.2.3.6 The Architect shall review laws, codes, and regulations applicable to the Architect's services, The Architect
shall respond in the design of the Project to requirements imposed by governmental authorities having jurisdiction
over the Project.
~ 1.2.3.7 The Architect shall be entitled to rely on the accuracy and completeness of services and information
furnished by the Owner. The Architect shall provide prompt written notice to the Owner if the Architect becomes
aware of any errors, omissions or inconsistencies in such services or information.
ARTICLE 1.3 TERMS AND CONDITIONS
~ 1.3.1 COST OF THE WORK
~ 1.3.1.1 The Cost of the Work shall be the total cost or, to the extent the Project is not completed, the estimated cost
to the Owner of all elements of the Project designed or specified by the Architect.
~ 1.3.1.2 The Cost of the Work shall include work specified, selected or specially provided by the Architect,
including the costs of management or supervision of construction
~ 1.3.1.3 The Cost of the Work does not include the compensation of the Architect and the Architect's consultants,
the costs of the land, rights-of-way and financing or other costs that are the responsibility of the Owner.
~ 1.3.2 INSTRUMENTS OF SERVICE
~ 1.3.2.1 Drawings, specifications and other documents, including those in electronic form, prepared by the Architect
and the Architect's consultants are Instruments of Service for use solely with respect to this Project. The Architect
and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service
and shall retain all common law, statutory and other reserved rights, including copyrights.
~ 1.3.2.2 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to reproduce
the Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project,
provided that the Owner shall comply with all obligations, including prompt payment of all sums when due, under
this Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent
with this Agreement. If this Agreement is tenninated, the foregoing license shall be deemed tenninated and
replaced by a second, nonexclusive license pennitting the Owner to authorize other similarly credentialed design
professionals to reproduce and, where pennitted by law, to make changes, corrections or additions to the Instruments
of Service solely for purposes of completing, using and maintaining the Project. For purposes of this paragraph,
Architect shall mean I&S Engineers & Architects, Inc. and not include any consultants retained by I&S to perlorm
work on the project.
~ 1.3.2.3 The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to
another party without the prior written agreement of the Architect unless this Agreement is tenninated by the
Owner. The Owner shall be pennitted to authorize the Contractor, Subcontractors, Sub-subcontractors and material
or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in
their execution of the Work. Submission or distribution of Instruments of Service to meet official regulatory
requirements or for similar purposes in connection with the Project is not to be construed as publication in
derogation of the reserved rights of the Architect and the Architect's consultants. The Owner shall not use the
Instruments of Service for other projects unrelated to the Interpretive Center, unless the Owner obtains the prior
written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of
Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants.
~ 1.3.2.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner
providing to the Architect any electronic data for incorporation into the Instruments of Service, the Owner and the
Architect shall by separate written agreement set fOlth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations or licenses not otherwise provided in this
Agreement.
AlA Document B141™ -1997 Part 1. Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.l000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
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Init.
~ 1.3.3 CHANGE IN SERVICES
~ 1.3.3.1 Change in Services of the Architect, including services required of the Architect's consultants, may be
accomplished after execution of this Agreement, without invalidating the Agreement, if mutually agreed in writing,
if required by circumstances beyond the Architect's control, or if the Architect's services are affected as described in
Section 1.3.3.2. In the absence of mutual agreement in writing, the Architect shall notify the Owner prior to
providing such services. If the Owner deems that all or a part of such Change in Services is not required, the Owner
shall give prompt written notice to the Architect, and the Architect shall have no obligation to provide those
services. If the Architect performs a change in service without prior written authorization of Owner, Architect shall
not be entitled to an adjustment in compensation. Except for a change due to the fault of the Architect, Change in
Services of the Architect approved in writing by Owner prior to undertaking additional services shall entitle the
Architect to an adjustment in compensation pursuant to Section 1.5.2, and to any Reimbursable Expenses described
in Section 1.3.9.2 and Section 1.5.5.
~ 1.3.3.2 If any of the following circumstances affect the Ar~hiteces~servicesfor the Project work, the Architect shall
be entitled to an appropriate adjustment in the Architect's schedule for completion of the design and compensation:
.1 change in the instructions or approvals given by the Owner that necessitate revisions in Instruments
of Service;
.2 enactment or revision of codes, laws or regulations or official interpretations which necessitate
changes to previously prepared Instruments of Service;
.3 significant change in the Project including, but not limited to, size, quality, complexity, the Owner's
schedule or budget, or procurement method;
.4 failure of performance on the part of the Owner or the Owner's consultants or contractors;
5 change in the information contained in Article 1.1.
~ 1.3.4 MEDIATION
~ 1.3.4.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to
mediation as a condition precedent to arbitration of a legal proceedings by either party.
~ 1.3.4.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between
them by mediation. The request for mediation shall proceed filing of a legal or equitable proceedings, which shall be
stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by
agreement of the parties or court order.
~ 1.3.4.3 The parties shall share equally the mediator's fee and any filing fees equally. The mediation shall be held in
the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in
mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.
(Paragraphs deleted)
~ 1.3.6 CLAIMS FOR CONSEQUENTIAL DAMAGES
The Architect and the Owner waive consequential damages for claims, disputes or other matters in question arising
out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential
damages due to either party's termination in accordance with Section 1.3.8.
~ 1.3.7 MISCELLANEOUS PROVISIONS
~ 1.3.7.1 This Agreement shall be governed by the law of the State of Minnesota. Any legal action filed shall be
filed in Scott County.
(Paragraphs deleted)
~ 1.3.7.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed
to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of
Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of
the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall
such statutes of limitations commence to run any later than the date when the Architect's services are substantially
completed.
AlA Document B141TM -1997 Part 1. Copyright @ 1917. 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
NO.1 000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
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~ 1.3.7.4 To the extent damages to property are covered by property insurance during construction, the Owner and
the Architect waive all rights against each other and against the contractors, consultants, agents and employees of
the other for damages. The Owner or the Architect, as appropriate, shall require of the contractors, consultants,
agents and employees of any of them similar waivers in favor of the other parties enumerated herein.
~ 1.3.7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Owner or Architect.
~ 1.3.7.6 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no
responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous
materials or toxic substances in any form at the Project site.
~ 1.3.7.7 The Architect shall have the right to include photographic or artistic representations of the design of the
Project among the Architect's promotional and professional materials, The Architect shall be given reasonable
access to the completed Project to make such representations. However, the Architect's materials shall not include
the Owner's confidential or proprietary information.
~ 1.3.7.8 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall
be submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect
shall not be required to execute certificates that would require knowledge, services or responsibilities beyond the
scope of this Agreement.
~ 1.3.7.9 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal
representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives
of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign
this Agreement without the prior written consent of the other, and institutional lender providing financing for the
Project. In such event, the lender shall assume the Owner's rights and obligations under this Agreement. The
Architect shall execute all consents reasonably required to facilitate such assignment.
~ 1.3.8 TERMINATION OR SUSPENSION
~ 1.3.8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall
be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for
suspension of performance of services under this Agreement, If the Architect elects to suspend services, prior to
suspension of services, the Architect shall give ten (10) business days' written notice to the Owner. In the event of a
suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner
because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to
suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's
fees for the remaining services and the time schedules shall be equitably adjusted.
~ 1.3.8.2 If the Project is suspended by the Owner for more than 30 consecutive days for a reason unrelated to the
Architect's performance, the Architect shall be compensated for services performed prior to notice of such
suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the
interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time
schedules shall be equitably adjusted.
~ 1.3.8.3 If the Project is suspended or the Architect's services are suspended for more than 90 consecutive days, the
Architect may terminate this Agreement by giving not less than seven days' written notice.
~ 1.3.8.4 This Agreement may be terminated by either party upon not less than ten (10) business days' written notice
should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault
of the party initiating the termination.
~ 1.3.8.5 This Agreement may be terminated by the Owner upon not less than ten (10) business days' written notice
to the Architect for the Owner's convenience and without cause.
Init.
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American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA'" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :28:51 on 10/11/2007 under Order
No.1000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (3148113623)
7
~ 1.3.8.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services
performed prior to tennination, together with Reimbursable Expenses then due.
(Paragraphs deleted)
~ 1.3.9 PAYMENTS TO THE ARCHITECT
~ 1.3.9.1 Payments on account of services rendered and for Reimbursable Expenses incurred shall be made monthly
upon presentation ofthe Architect's statement of services. No deductions shall be made from the Architect's
compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on
account of the cost of changes in the Wark other than those far which the Architect has been adjudged to be liable.
~ 1.3.9.2 Reimbursable Expenses are in addition to compensation for the Architect's services and include expenses
incurred by the Architect and Architect's employees and consultants directly related to the Project, as identified in
the following Clauses, pursuant to the Architect's proposal:
.1 transportation in connection with the Project, authorized out-of-town travel and subsistence;
.2 fees paid for securing approval of authorities having jurisdiction over the Project;
.3 reproductions, plots, standard form documents, postage, handling and delivery of Instruments of
Service;
.4 expense of overtime work requiring higher than regular rates if authorized in advance by the Owner;
.5 renderings, models and mock-ups requested by the Owner;
.6 expense of professional liability insurance dedicated exclusively to this Project or the expense of
additional insurance coverage or limits requested by the Owner in excess of that normally carried by
the Architect and the Architect's consultants;
.7 reimbursable expenses as designated in Section 1.5.5;
(Paragraphs deleted)
ARTICLE 1.4 SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS
~ 1.4.1 Enumeration of Parts of the Agreement. This Agreement represents the entire and integrated agreement
between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect.
This Agreement comprises the documents listed below.
~ 1.4.1.1 Standard Form of Agreement Between Owner and Architect, AlA Document B 141-1997.
~ 1.4.1.2 Standard Form of Architect's Services: Design and Contract Administration, AlA Document B141-1997, or
as follows:
(List other documents, if any, delineating Architect's scope of services.)
~ 1.4.1.3 Other documents as follows:
(List other documents, if any, forming part of the Agreement.)
~ 1.4.2 Special Terms and Conditions. Special terms and conditions that modify this Agreement are as follows:
This Agreement includes all services included in Architect's response to City's RFP and materials used by Architect
during interview with Owner and all other services subsequently requested and approved by Owner.
ARTICLE 1.5 COMPENSATION
~ 1.5.1 For the Architect's services as described under Article 1.4, compensation shall be computed as follows:
The Architect shall be compensated with a fee not to exceed $95,500.
Init.
AlA Document B141TM -1997 Part 1. Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AIA@ Document, or any portion of it, may result in severe civil and criminal penalties, and will be
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User Notes: (3148113623)
8
~ 1.5.2 If the services of the Architect are changed as described in Section 1.3.3.1, the Architect's compensation shall
be adjusted..
(Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and
employees, and identify Principals and classify employees, if required. Identify specific seD'ices to which particular
methods of compensation apply.)
Any additional services, approved by Owner in writing, shall be compensated on an hourly basis or negotiated fee.
~ 1.5.3 For a Change in Services of the Architect's consultants, compensation shall be computed as a multiple of
One ( 1.00 ) times the amounts billed to the Architect for such services.
~ 1.5.4 For Reimbursable Expenses as described in Section 1.3.9.2, and any other items included in Section 1.5.5 as
Reimbursable Expenses, the compensation shall be at actual costs.
~ 1.5.5 Other Reimbursable Expenses, if any, are as follows:
(Paragraphs deleted)
~ 1.5.8 Payments are due and payable Thirty ( 30 ) days from the date of the Architect's invoice. Amounts unpaid
Forty-five ( 45 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at
the legal rate prevailing from time to time at the principal place of business of the Architect.
(Insert rate of interest agreed upon.)
8.00% per annum
(Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws
and other regulations at the Owner's and Architect's principal places of business, the location of the Project and
elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletions
or modifications, and also regarding requirements such as written disclosures or waivers.)
~ 1.5.9 If the services covered by this Agreement have not been completed within Eighteen ( 18) months of the
date hereof, (1) through no fault of the Architect, extension of the Architect's services beyond that time shall be
compensated as provided in Section 1.5.2, or (2) because of the Architect's fault, Architect shall not be entitled to an
adjustment to the compensation provided in Section 1.5.1.
This Agreement entered into as of the day and year first written above.
OWNER
ARCHITECT
(Signature)
Frank Boyles, City Manager
(Printed name and title)
(Signature)
Mark Cipos, Architect
(Printed name and title)
(Signature)
Jack G. Haugen, Mayor
(Printed name and title)
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American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
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In it.
Document B141™ -1997 Part 2
Standard Form of Architect's Services:
Design and Contract Administration
TABLE OF ARTICLES
2.1 PROJECT ADMINISTRATION SERVICES
2.2 SUPPORTING SERVICES
2.3 EVALUATION AND PLANNING SERVICES
2.4 DESIGN SERVICES
2.5 CONSTRUCTION PROCUREMENT SERVICES
2.6 CONTRACT ADMINISTRATION SERVICES
2.7 FACILITY OPERATION SERVICES
2.8 SCHEDULE OF SERVICES
2.9 MODIFICATIONS
ARTICLE 2.1 PROJECT ADMINISTRATION SERVICES
~ 2.1.1 The Architect shall manage the Architect's services and administer the Project.
The Architect shall consult with the Owner, research applicable design criteria, attend
Project meetings, communicate with members of the Project team and issue progress
reports. The Architect shall coordinate the services provided by the Architect and the
Architect's consultants with those services provided by the Owner and the Owner's
consultants.
~ 2.1.2 When Project requirements have been sufficiently identified, the Architect shall
prepare, and periodically update, a Project schedule that shall identify milestone dates for
decisions required of the Owner, design services furnished by the Architect, completion
of documentation provided by the Architect, commencement of construction and
Substantial Completion of the Work.
~ 2.1.3 The Architect shall consider the value of alternative materials, building systems
and equipment, together in consultation with or with other considerations based on
program, budget and aesthetics in developing the design for the Project.
~ 2.1.4 The Architect shall make a presentation to explain the design of the Project to
representatives of the Owner.
~ 2.1.5 The Architect shall submit design documents to the Owner at intervals appropriate
to the design process for purposes of evaluation and approval by the Owner. The
Architect shall be entitled to rely on approvals received from the Owner in the further
development of the design. Such assistance shall be part of Architect's Basic Services.
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
have revised the text of the original
AlA standard form. An Additions and
Deletions Report that notes added
information as well as revisions to
the standard form text is available
from the author and should be
reviewed. A vertical line in the left
margin of this document indicates
where the author has added
necessary information and where
the author has added to or deleted
from the original AlA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
Init.
1
AlA Document 8141™ -1997 Part 2. Copyright @ 1917,1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974,1977,1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 12:12:23 on 1 0/11 /2007 under Order
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~ 2.1,6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents
required for the approval of governmental authorities having jurisdiction over the Project.
~ 2.1.7 EVALUATION OF BUDGET AND COST OF THE WORK
~ 2.1.7.1 When the Project requirements have been sufficiently identified, the Architect shall prepare a preliminary
estimate of the Cost of the Work prepared by an independent cost consultant acceptable to the Owner. The fee for
the independent cost review in part of the Architect's Basic Fee As the design process progresses through the end of
the preparation of the Construction Documents, the Architect shall update and refine the preliminary estimate of the
Cost of the Work. The Architect's Consultant shall advise the Owner of any adjustments to previous estimates of the
Cost of the Work indicated by changes in Project requirements or general market conditions. If at any time the
Architect's estimate of the Cost of the Work exceeds the Owner's established budget, the Architect shall make
appropriate recommendations to the Owner to adjust the Project's size, quality or budget, and the Owner shall
cooperate with the Architect in making such adjustments.
~ 2.1.7.2 Evaluations of the Owner's budget for the Project, the preliminary estimate of the Cost of the Work and
updated estimates of the Cost of the Work prepared by the Architect's Consultant represent their best professional
judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the
Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of
determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect
may be required to prepare add alternates to help control the bid results, and cannot and does not warrant or
represent that bids or negotiated prices will not vary from the Owner's budget for the Project or from any estimate of
the Cost of the Work or evaluation prepared or agreed to by the Architect.
~ 2.1.7.3 In preparing estimates of the Cost of the Work, the Architect shall be permitted to reasonable contingencies
approved by Owner for design, bidding and price escalation; to make reasonable adjustments in the scope of the
Project and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of
the Work to meet the Owner's budget for the Cost of the Work.
~ 2.1.7.4 If bidding or negotiation has not commenced within 90 days after the Architect submits the Construction
Documents to the Owner, the budget for the Cost of the Work shall be adjusted to reflect changes in the general
level of prices in the construction industry.
~ 2.1.7.5 If the budget for the Cost of the Work is exceeded by the lowest bona fide bid or negotiated proposal, the
Owner shall:
.1
.2
.3
.4
give written approval of an increase in the budget for the Cost of the Work; or
authorize rebidding or renegotiating of the Project within a reasonable time; or
terminate in accordance with Section 1.3.8.5; or
cooperate in revising the Project scope and quality as required to reduce the Cost of the Work.
~ 2.1.7.6 If the Owner chooses to proceed under Section 2.1.7.5.4, the Architect, without additional compensation,
shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with
the budget for the Cost of the Work. The modification of such documents shall be the limit of the Architect's
responsibility under this Section 2.1.7. The Architect shall be entitled to compensation in accordance with this
Agreement for all services performed whether or not construction is commenced.
ARTICLE 2.2 SUPPORTING SERVICES
~ 2.2.1 Unless specifically designated in Section 2.8.3, the services in this Article 2.2 shall be provided by the Owner
or the Owner's consultants and contractors.
~ 2.2.1.1 The Owner shall furnish a program setting forth the Owner's objectives, schedule, constraints and criteria,
including space requirements and relationships, special equipment, systems and site requirements. The City's
Request for Proposal dated September 2007 shall be considered the program for the purposes of this Agreement
~ 2.2.1.2 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations
for the site of the Project, and a written legal description of the site. The surveys and legal information shall include,
as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage;
rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site;
AlA Document 8141 no - 1997 Part 2. Copyright @ 1917, 1926, 1948, 1951., 1953. 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 12:12:23 on 10/11/2007 under Order
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2
Init.
locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and
information concerning available utility services and lines, both public and private, above and below grade,
including inverts and depths. All the information on the survey shall be referenced to a Project benchmark.
~ 2.2.1.3 The Owner shall furnish services of geotechnical engineers which may include but are not limited to test
borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground
corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports
and appropriate recommendations.
ARTICLE 2.3 EVALUATION AND PLANNING SERVICES
~ 2.3.1 The Architect shall provide a preliminary evaluation of the information furnished by the Owner under this
Agreement, including the Owner's program and schedule requirements and budget for the Cost of the Work, each in
terms of the other. The Architect shall review such information to ascertain that it is consistent with the requirements
of the Project and shall notify the Owner of any other information or consultant services that may be reasonably
needed for the Project.
~ 2.3.2 The Architect shall provide a preliminary evaluation of the Owner's site for the Project based on the
information provided by the Owner of site conditions, and the Owner's program, schedule and budget for the Cost
of the Work.
(Paragraphs deleted)
ARTICLE 2.4 DESIGN SERVICES
~ 2.4.1 The Architect's design services shall include normal structural, mechanical and electrical engineering, civil
engineering, architectural and landscape services.
~ 2.4.2 SCHEMATIC DESIGN DOCUMENTS
~ 2.4.2.1 The Architect shall provide Schematic Design Documents based on the mutually agreed-upon program,
schedule, and budget for the Cost of the Work. The documents shall incorporate Owner's vision for the conceptual
design of the Project illustrating the scale and relationship of the Project components. The Schematic Design
Documents shall include a conceptual site plan, if appropriate, and preliminary building plans, sections and
elevations. The Schematic Design Documents shall include elevation drawings, perspective sketches, and floor
plans.. Preliminary selections of major building systems and construction materials shall be noted on the drawings or
described in writing.
~ 2.4.3 DESIGN. DEVELOPMENT DOCUMENTS
~ 2.4.3.1 The Architect shall provide Design Development Documents based on the approved Schematic Design
Documents and updated budget for the Cost of the Work. The Design Development Documents shall illustrate and
describe the refinement of the design of the Project, establishing the scope, relationships, forms, size and appearance
of the Project by means of plans, sections, elevations, computer model, typical construction details, and equipment
layouts. The Design Development Documents shall include specifications that identify major materials and systems
and establish in general their quality levels.
~ 2.4.4 CONSTRUCTION DOCUMENTS
~ 2.4.4.1 The Architect shall provide Construction Documents based on the approved Design Development
Documents and current budget for the Cost of the Work. The Construction Documents shall set forth in detail the
requirements for construction of the Project. The Construction Documents shall include Drawings and
Specifications that establish in detail the quality levels of materials and systems required for the Project.
~ 2.4.4.2 During the development of the Construction Documents, the Architect shall assist the Owner in the
development and preparation of: (I) bidding and procurement information which describes the time, place and
conditions of bidding; bidding or proposal forms; and the form of agreement between the Owner and the Contractor;
and (2) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The
Architect also shall compile the Project Manual that includes the modified and approved Conditions of the Contract
for Construction and Specifications and may include bidding requirements and sample forms.
Init.
AlA Document B141TM -1997 Part 2. Copyright @ 1917, 1926, 1948, 1951., 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AIA@ Document, or any portion of it, may result in severe civil and criminal penalties, and will be
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3
ARTICLE 2.5 CONSTRUCTION PROCUREMENT SERVICES
~ 2.5.1 The Architect shall assist the Owner in obtaining either competitive bids or negotiated proposals and shall
assist the Owner in awarding and preparing contracts for construction.
~ 2.5.2 The Architect shall assist the Owner in establishing a list of prospective bidders or contractors.
~ 2.5.3 The Architect shall assist the Owner in bid validation or proposal evaluation and determination of the
successful bid or proposal, if any. If requested by the Owner, the Architect shall notify all prospective bidders or
contractors of the bid or proposal results.
~ 2.5.4 COMPETITIVE BIDDING
~ 2.5.4.1 Bidding Documents shall consist of bidding requirements, proposed contract forms, General Conditions and
Supplementary Conditions, Specifications and Drawings.
~ 2.5.4.2 The Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to
prospective bidders. The Architect shall pay for cost of reproduction of ten sets of construction documents. The
Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses above that
amount.
~ 2.5.4.3 The Architect shall prepare and cause the requisite legal notice to be published in the Prior Lake American
and Construction Bulletin for 30 days, and shall distribute the Bidding Documents to prospective bidders and
request their return upon completion of the bidding process. The Architect shall maintain a log of distribution and
retrieval, and the amounts of deposits, if any, received from and returned to prospective bidders.
~ 2.5.4.4 The Architect shall consider requests for substitutions, if permitted by the Bidding Documents, and shall
prepare and distribute addenda identifying approved substitutions to all prospective bidders.
~ 2.5.4.5 The Architect shall organize, conduct, and participate in a pre-bid conference for prospective bidders.
~ 2.5.4.6 The Architect shall prepare responses to questions from prospective bidders and provide clarifications and
interpretations of the Bidding Documents to all prospective bidders in the form of addenda.
~ 2.5.4.7 The Architect shall participate in, and organize the opening of the bids. The Architect shall subsequently
document and distribute the bidding results and prepare a written report analyzing the bids and recommending to the
Owner the vendor to be selected and the rationale therefore.
(Paragraphs deleted)
ARTICLE 2.6 CONTRACT ADMINISTRATION SERVICES
~ 2.6.1 GENERAL ADMINISTRATION
~ 2.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set
forth below and in the edition of AlA Document A20l, General Conditions of the Contract for Construction, current
as of the date of this Agreement as modified by the Owner. Modifications made to the General Conditions, when
adopted as part of the Contract Documents, shall be enforceable under this Agreement
~ 2.6.1.2 The Architect's responsibility to provide the Contract Administration Services under this Agreement
commences with the award of the initial Contract for Construction and terminates at the issuance to the Owner of the
final Certificate for Payment. However, the Architect may be entitled to a Change in Services when Contract
Administration Services extend 60 days after the date of Substantial Completion of the Work.
~ 2.6.1.3 The Architect shall be a representative of and shall advise and consult with the Owner and Owner's
Representative during the provision of the Contract Administration Services. The Architect shall have authority to
act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written
amendment.
~ 2.6.1.4 Duties, responsibilities and limitations of authority of the Architect under this Article 2.6 shall not be
restricted, modified or extended without written agreement of the Owner and Architect.
Init.
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American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA'" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
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~ 2.6.1.5 The Architect shall review properly prepared, timely requests by the Contractor for additional information
about the Contract Documents. A properly prepared request for additional information about the Contract
Documents shall be in a form prepared or approved by the Architect and shall include a detailed written statement
that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification
requested,
~ 2.6.1.6 If deemed appropriate by the Owner's Representative, if an Owner's Representative is utilized, the
Architect shall on the Owner's behalf prepare, reproduce and distribute supplemental Drawings and Specifications
in response to requests for information by the Contractor.
~ 2.6.1.7 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor
under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The
Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with
reasonable promptness.
~ 2.6.1.8 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable
from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations
and initial decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor.
(Paragraphs deleted)
~ 2.6.2 EVALUATIONS OF THE WORK
~ 2.6.2.1 The Architect, as a representative of the Owner, shall visit the site as necessary: (1) to stay familiar with and
to keep the Owner informed about the progress and quality of the pOltion of the Work completed, (2) to protect the
Owner against defects and deficiencies in the Work, and (3) to determine in general if the Work is being performed
in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents.
The Architect shall be required to make regular on-site inspections to check the quality of the Work. The Architect
shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely
the Contractor's rights and responsibilities under the Contract Documents.
~ 2.6.2.2 The Architect shall report to the Owner known deviations from the Contract Documents and from the most
recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the
Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The
Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or
charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or
employees, or of any other persons or entities performing portions of the Work.
~ 2.6.2.3 The Architect shall at all times have access to the Work wherever it is in preparation or progress.
~ 2.6.2.4 Except as otherwise provided in this Agreement or when direct communications have been specially
authorized, the Owner shall endeavor to communicate with the Contractor through the Architect and Owner's
Representative about matters arising out of or relating to the Contract Documents. Communications by and with the
Architect's consultants shall be through the Architect.
~ 2.6.2.5 The Architect shall have authority to reject Work that does not conform to the Contract Documents.
Whenever the Architect considers it necessary or advisable, the Architect will have authority to require inspection or
testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is
fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith
either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the
Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities
performing portions of the Work.
~ 2.6.3 CERTIFICATION OF PAYMENTS TO CONTRACTOR
~ 2.6.3.1 The Architect in conjunction with the Owner's Representative, if one is identified during the construction of
the work, shall review and certify the amounts due the Contractor and shall issue Certificates for Payment in such
amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the
Init.
AlA Document B141™ -1997 Part 2. Copyright @1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974,1977,1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
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5
Architect's evaluation of the Work as provided in Section 2.6.2 and on the data comprising the Contractor's
Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's
knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents. The
foregoing representations are subject (I) to an evaluation of the Work for conformance with the Contract Documents
upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations
from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect.
9 2.6.3.2 The issuance of a Certificate for Payment shall be a representation that the Architect has (1) made on-site
inspections as required by 2.6.2.1 to check the quality or quantity of the Work, (2) reviewed construction means,
methods, techniques, sequences or procedures, and (3) reviewed copies of requisitions received from Subcontractors
and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment.
9 2.6.3.3 The Architect shall maintain a record of the Contractor's Applications for Payment.
92.6.4 SUBMITTALS
9 2.6.4.1 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals
such as Shop Drawings, Product Data and Samples and conformance with information given and the design concept
expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to
cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors, while allowing
sufficient time in the Architect's professional judgment to pennit adequate review. Review of such submittals is not
conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and
quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which
remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review shall not
constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction
means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate
approval of an assembly of which the item is a component.
92.6.4.2 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in
accordance with the requirements of the Contract Documents.
9 2.6.4.3 If professional design services or certifications by a design professional related to systems, materials or
equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify
appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals
related to the Work designed or certified by the design professional retained by the Contractor shall bear such
professional's written approval when submitted to the Architect. The Architect shall be entitled to rely upon the
adequacy, accuracy and completeness of the services, certifications or approvals performed by such design
professionals.
92.6.5 CHANGES IN THE WORK
92.6.5.1 The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval
and execution in accordance with the Contract Documents. The Architect may authorize minor changes in the Work
not involving an adjustment in Contract Sum or an extension of the Contract Time which are consistent with the
intent of the Contract Documents. If necessary, the Architect shall prepare, reproduce and distribute Drawings and
Specifications to describe Work to be added, deleted or modified.
92.6.5.2 The Architect shall review, timely requests by the Owner or Contractor for changes in the Work. A properly
prepared request for a change in the Work shall be accompanied by sufficient supporting data and information to
pennit the Architect to make a reasonable detennination without extensive investigation or preparation of additional
drawings or specifications. If the Architect detennines that requested changes in the Work are not materially
different from the requirements of the Contract Documents, the Architect may recommend to the Owner's
Representative that the requested change be denied.
92.6.5.3 If the Architect and Owner's Representative detennines that implementation of the requested changes
would result in a material change to the Contract that may cause an adjustment in the Contract Time or Contract
Sum, the Architect shall make a recommendation to the Owner Upon such authorization, and based upon
information furnished by the Contractor, if any, the Owner's Representative shall review the additional cost and
Init.
AlA Document 8141"'" -1997 Part 2. Copyright @ 1917, 1926, 1948, 1951. 1953, 1958, 1961, 1963. 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 12:12:23 on 10/11/2007 under Order
NO.1 000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (4048157933)
6
time that might result from such change, and provide approval for the change. The Architect shall incorporate the
approved changes into a Change Order for the Owner's execution with the Contractor.
~ 2.6.5.4 The Architect shall maintain records relative to changes in the Work.
~ 2.6.6 PROJECT COMPLETION
~ 2.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the
date of final completion, shall receive from the Contractor and forward to the Owner, for the Owner's review and
records, written warranties and related documents required by the Contract Documents and assembled by the
Contractor, and shall issue a final Certificate for Payment based upon a final inspection indicating the Work
complies with the requirements of the Contract Documents.
~ 2.6.6.2 The Architect's inspection shall be conducted with the Owner's Designated Representative to check
conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and
completeness of the list submitted by the Contractor of Work to be completed or corrected.
~ 2.6.6.3 When the Work is found to be substantially complete, the Architect shall make a recommendation to the
Owner about the balance of the Contract Sum remaining to be paid the Contractor, including any amounts needed to
pay for final completion of the Work.
~ 2.6.6.4 The Architect shall receive from the Contractor and forward to the Owner: (1) consent of surety or sureties,
if any, to reduction in or partial release of retainage or the making of final payment and (2) affidavits, receipts,
releases and waivers of liens or bonds indemnifying the Owner against liens.
ARTICLE 2.7 FACILITY OPERATION SERVICES
~ 2.7.1 The Architect shall meet with the Owner or the Owner's Designated Representative promptly after
Substantial Completion to review the need for facility operation services.
~ 2.7.2 Prior to the expiration of one year from the date of Substantial Completion, the Architect shall conduct a
meeting with the Owner and the Owner's Designated Representative to review the facility operations and
performance and to make appropriate recommendations to the Owner.
(Paragraphs deleted)
~ 2.8.3 The Architect shall furnish or provide the following services only if specifically designated:
Services Responsibility Location of Service Description
(Architect, Owner or
Not Provided)
.1 ProQramminQ Architect
.2 Land Survey Services Owner
,3 Geotechnical Services Owner
,4 Space Schematics/Flow Diagrams Architect
.5 Existing Facilities Surveys N/A
.6 Economic Feasibility Studies N/A
.7 Site Analysis and Selection Architect
.8 Environmental Studies and Reports Owner
.9 Owner-Supplied Data Coordination Architect
.10 Schedule Development and Monitorina Architect
.11 Civil Design Architect
.12 Landscape Design Architect
.13 Interior DesiQn Architect
.14 Special Bidding or Negotiation Architect and Owner
.15 Value Analysis Architect
.16 Detailed Cost Estimatinq Architect
.17 On-Site Project Representation Architect
Init.
AlA Document B141™ -1997 Part 2, Copyright @ 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, 1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AlA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 12:12:23 on 1 0/11/2007 under Order
NO.1 000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (4048157933)
7
.18 Construction Manaoement N/A
.19 Start-up Assistance Architect
.20 Record Drawings Architect
.21 Post-Contract Evaluation N/A
.22 Tenant-Related Services N/A
.23
.24
.25
Description of Services.
(Insert descriptions of the services designated.)
On site project representation shall include the Architect's bi-monthly site visits for Contract Administration
Services.
ARTICLE 2.9 MODIFICATIONS
~ 2.9.1 Modifications to this Standard Form of Architect's Services: Design and Contract Administration, if any, are
as follows:
By its execution, this Standard Form of Architect's Services: Design and Contract Administration and modifications
hereto are incorporated into the Standard Form of Agreement Between the Owner and Architect, AlA Document
B141-1997, that was entered into by the parties as ofthe date: October 11, 2007
OWNER
ARCHITECT
(Signature)
Frank Boyles, City Manager
(Printed name and title)
(Signature)
Mark Cipos, Architect
(Printed name and title)
(Signature)
Jack G. Haugen, Mayor
(Printed name and title)
Init.
AlA Document B141™ -1997 Part 2. Copyright @ 1917, 1926,1948,1951,1953,1958,1961,1963,1966,1967, 1970, 1974,1977,1987 and 1997 by The
American Institute of Architects. All rights reserved. WARNING: This AlA" Document is protected by U.S. Copyright Law and International Treaties.
Unauthorized reproduction or distribution of this AIA~ Document, or any portion of it, may result in severe civil and criminal penalties, and will be
prosecuted to the maximum extent possible under the taw. This document was produced by AlA software at 12:12:23 on 10/11/2007 under Order
No.1000296556_1 which expires on 4/19/2008, and is not for resale.
User Notes: (4048157933)
8
AUG-17-2007 19:00
AUG-17-2007 17:55
Ha 11 e 1 and
USES CLIENT ACCT
5123387858
952 476 7439
'"
halleland 1ewis
nilan & johnson pt.
Ano'~1!}'l at L.>\"
600 U S. Bank Pia.. Soul"
220 S~~1h ~lh Slfee:
Minn~j)Olls, tJll"l 5S402.11501
om,,; 612.338 1638 Fil(: 612.336.~Bsa
www.hall"lond.<QI'1'I
JlIIepl G. SduDiU, E~
Dited Di.II: 61UO~.AI60
E-~: jscllml...1Idaad.oolll
August 14. 2007
.....YL4 ELECTRONIC MAIL-
Mr. Paul W. Oberg
Chief Executive Offic.er
Jeffers Foundation
P.O. Box 408
WaY7..a:ta, MN 55391
Dear Paul:
I write to follow-up on our meeting of August 8, 2007. regarding the Interpretive Center and
conservation casement. I thought that the meeting was extremely productive and that all parties
approached oor discussion in a constructive and positive manner. I believe that we we:re able to
resolve many of the outstanding issues that needed to be addressed in advance of the project. As
promised, I am writing to confinn OUl:' discussions.
Although we covered a wide range of issues, I will begin by addressing the issues raised in your
July 21, 2007 letter. You raised five concerns regarding the City's $200,000 set aside proposal;
and a second set offive concerns regarding the City's resolution regarding the S500~OOO
matching proposal Let me walk through each of your concerns:
. You're correct that the "whereas" clause stating that the School District would
have the authority to enforce the terms of the conservation easement is incorrect.
We will correct that l.'whereas" clause to state that the Minnesota Trust has that
authority ,
. You state the "set aside" is conditioned "upon the execution of an agreement with
respect to the Environmental Learning Center is satisfactory to the City and the
School District which would set out the periroeters with respect to the use and
maintenance of the Environmental Learning Center." We agree. As we discussed
yesterday, we will first need to determine what the ''footprint'' of the site allows in
terms of Ii building. However, we agree that we will need to enter into an
agreement acceptable to both the City and the School District regarding the use of
the building,
DN: 329931, '1',2
P.02/05
P.02
AUG-17-2007 19:00
AUG-17-2007 17:55
Halle land
USES CLIENT ACCT
6123387858
952 476 7439
Mr. Paul W. Oberg
Chief Executive Officer
Jeffers Foundation
AUgust 14,2007
Page 2
. You state that "Jeffers will not pay any cash to the City (except to pay the cost of
construction of the Interpretative Center as such expenses are incmred), but rather
will assign securities to the City to ensure the payment of such costs when they
are incurred." This was obviously a critical point during our discussions. I
believe that we reached a solution that is acceptable to everyone at the table. As I
understand matters, when the City receives an invoice for expenses incurred in
connection with the project, the City will provide the invoice to Jeffers. Jeffers
will agree to provide money to the City to cover the invoice within sixty (60)
days. The City will then pay the invoice. As you noted in your letter, you will
also collateralize the funds with securities to ensure that Jeffers has sufficient
resources to pay the expenses when they are incurred.
. You note that the income from the securities assigned to the City will be and
remain the property of Jeffers, That is correct. In fact, there will be no transfer of
cash at all until the City incurs an invoice as described above. As a result, there
will be no interest income to the City.
. You note that ~'(w]hen the amount secured by the $200,000 is paid by Jeffers to
the City, the securities will be reassigned to Jeffersj and. if the Interpretive Center
is not built and the $200,000 expended for such purpose by January 18,2011, the
securities will be reassigned to Jeffers. Under no circwnstances will the
unexpended portion of the $200,000 become the property of the City for
supplementing its general funds:' All of those conditions are acceptable to the
City.
Those are all of the conditions regarding the $200,000 set aside proposal. Insofar as the
$500,000 matching proposal is concerned, we addressed the concerDS in your July 21, 2007
letter as follows:
. You state that "Jeffers will not contribute $420,000 as a set SUIll, but will
contribute 60% of the cost of constructing and fixturizing the Interpretive Center
in excess of the $500,000 originally pledged by Jeffers and secured by bonds held
by the City, the $200,000 of the set aside to be made by Jeffers and secured by
bonds to be held by the City, and the amount furnished by the School District to
furnish and fucturize the building for environmental and community education
putposes, not to exceed $420,000 for such 60% pledge." As we discussed, the
$500,000 original set aside will be handled in the same manner as the $200,000
set aside described above, In other words, the City will incur expenses, will
present invoices to Jeffers, Jeffers will provide funds to the City within sixty (60)
days for the invoicesl and the City will then pay the contractor(s). Once the costs
have exceeded $700,000, the City will forward invoices to Jeffers, and Jeffers will
ON: 329932, v.2
P.03/05
P.03
AUG-17-2007 19:00
AUG-17-2007 17:55
Halleland
USES CLIENT ACCT
6123387858
952 476 7439
Mr. Paul W. Oberg
CbiefExecutive Officer
Jeffers Foundation
August 14,2007
Page 3
.
pay 60% of such invoices in the same manner discussed above. The remaining
40% will be paid by the City and School District.
You state that "Jeffers' matching grant pledge is conditioned upon approval by
Jeffers of the buildinS to be constructed on the site, and the execution by the City
and School District of an agreement satisfactory to both parties concerning the
use, operation and maintenance of the building." As previowly noted, we
understand the City and School District must reach an agreement satisfactory to
both parties concerning the use, operation and maintenance of the building. We
discussed the issue of "approval by Jeffers" at some length yesterday. We
undersWld that you are concerned that the building actually be designed for use
as an Interpretive Center fat environmental education, and not for a different
purpose. From au! side of the table, the City does not wish to be involved in a
lengthy debate concerning minor details of the constrnction. I believe we reached
a mutually acceptable conclusion by a.greeing that Jeffers' matching pledge is
conditioned upon approval by Jeffers, but that Jeffers shall only have the right to
withhold that approval on the grounds thill the building is not designed as an
Interpretive Center for environmental edw;ation. This allows you to withhold
approval if the building is not actually designed for the purpose that you desire,
while avoiding a debate over minor details of the construction.
You wrote that "Jeffers reserves the right to pay its portion of the matching grant
over a period oftbree years." This was an area of significant concern to the City,
because it might result in the City being forced to finance the building over an
extended period of time. Y QU agreed yesterday that you would be willing to pay
the entire sum (including the original $700,000 and the additional $420,000) on or
before December 31, 2008, assuming of course that expenses have been incurred
by tha.t time.
You state in your letter that "the amount of the matching grant to be made by
Jeffers will be subject to draw to pay expenses incuued in the construction of the
Interpretive Center only after the $700.000 set aside for such purposes bas been
expended. Ideally. the draw in excess of such $700,000 should be advanced and
paid in a ratio of 60% by Jeffers and 40% by the City:' As noted above, the City
agrees that the $700,000 will be used first, and that Jeffers will only pay 60% of
expenses incurred after the $700.000 has been spent.
Yau expressed l;oncem that the School District may not be willing to make
payment of the $200,000 to the City to furnish and fixturize the building. 1 am
hapPY' to note that the School District has already made such payment. As a
result, I believe that this concern has been resolved.
.
.
.
DN: n9932., v.2
P.04/05
P.04
AUG-17-2007 19:00
AUG-17-2007 17:55
Halle land
USES CLIENT ACCT
6123387858
952 476 7439
P.05/05
P.05
I believe that this resolves all of the concerns expressed in your July 21, 2007 con:espondence.
Of course, we will require City Council approval of modified resolutions to address some of
these issues. As we discussed yesterday, we will prepare modified resolutions and present them
to the Council as soon as possible. Obviously, the Council must approve those resolutions.
We also discussed timing of work on the project. You suggested that we besin planning as soon
as possible and that we engage Pioneer to attempt to leam what sort of footprint is possible on
the property in light ofset asides and other limitations. You indicated that if the City engaged
Pioneer to begin work on the project, Jeffers would be willing to pay the cost of that work (as
part of the expenses outlined above and on the terms discussed above), I am happy to report that
the City has already spoken wi1h Pioneer and that they are preparing to begin work on this effort.
Finally, we discussed a "roadmap" for the tasks to be accomplished on this project. City staff is
preparing such a roadmap and I will forward it to you when it is complete.
As I said before, [ thought that the meeting was extremely productive. I am confident that we
will be able to work together to make this a very successful project for Jeffers, the School
District and the City. If you believe any portion of my SUlllInaIY is inaccurate, please give me a
call so we Dlay discuss and resolve those issues as soon as possible.
Mr. Paul W. Oberg
Chief Executive Officer
Jeffers Foundation
August 14, 2007
Page 4
As we discussed this afternoon, I have included a signature line for you to confinn your
understanding regarding these issues. Thank you for your professional courtesy in this regard.
71L
G. Schmitt
Agreed ~ and accepted by Paul Oberg:
\ ~ld.O-t.-?
Paul Oberg
Chief Executive Officer
Jeffers FOWldation
JOS/jbv
cc: Mayor Jack Haugen
City Manager, Frank Boyles
City Attorney, S~san Lea. Pace
Superintendent, Thomas Westerhaus
DN: 329932. v,2
TOTRL P.05
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INTERPRETIVE CENTER
5 OCTOBER 2007
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RAIN GARDEN SECTION
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WATER T,OL.ERANT
PLANTINGS
FILTER &
INFILTRATIO
MEDIUM
OVER-FLOW ~ASI
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BUILDING
-
I. U5e con5tructlon materlal5 with hlGjh, rec4cled content5
. '
2, U5e locall4 available con5tructlon -materlaI5~ a5 appropriate
,
? U5e enerGj4 effic lent Gllaz Inc:j ? tinted Gll.a55, ar-c:jon-filled c:jla55, etc,
, .
4. U5e'bulldlnGl materlal5 with hlGlh Solar Reflectance Inde'x (5RI).
?, Provide maximum outdoor vleW5 (refer Jo da4 IIc:jhtlt1Gl under ~nerGj4 and Indoor Air Quallt4)
6, ~nerGj4 efficient bulldlnGj orientation and window locatlon5/ 51ze5
.. -
1, U5e low V OC . ( volatile qrGlan Ic compound) product5 ( pa Int, 5ta In; adhe51ve, 5ealant, floorlnGj, c:jrout, etc,)
8, Provide rec4dlnCj collection area for U5e b4 bulldlnGl occupant5
. '
9, U5e rap1dl4 renewable materlal5 5uch a5 hambo'o, aGlrlflber, linoleum, wheatboard, strawboard, and cork
10, U5e f5C ( f ore5t 5teward5hlp Council) certlfle-d wood
II, Con5tructlon wa5te. manaGjement to divert wa5te from landfill
~
SITE.
I, Con5truction act~v!t4 pollution prevention
2. [7 ike StoraC1e
? Minimize parkinC1 capacit4
4. Conserve natural, areas and restore damaqed areas
? ..Minimize, buildin~ footprint and maiimize op~n space
6. Minimize impervious cover
14 I l?es'lC1n landscaplnC1 with non potable, water irrlC1ation
I? Spre-ad rooftop runoff over pervious areas
16. Uti! ize Cirass channels! swales instead 'of curb and C1utter
,
11, Active replantinC1 or natural reCieneration of forest cover
I B I Use pervious pavement for parkinC1 space
.
ESTIMATED
SUMMARY RATE CONSTRUCTION COST
..
Division I ~ ueneral I<equ Irements i 129,091.?1
Division 2 ~ 5ite Work 16?,000,OO
.. Division ? ~ Concrete BI,4?2.00'
Division 4 ~ Masonr4 12,600.00
DIvIsion 0 ~ Metals 52,40Q.00
Division 6 - Wood & Plastics 109,?11.00
Division 1 - fhermal & ~Molsture Protect,lon 61,14~,00
Division B - Doors & Windows ?JB,600.00.
, ,
Division 9- finishes 111,B91.00
"
Division 10 - Spec lalties B,4.o0.00
Division II - fquipment
Division 12- ~ furnish InCis
Division I? - f Ire Suppress ion 11,206,10
Division 14 ~ tonve41nCj S4stems 60,'000.00
Division 10 ~ Mechan ical IB1,110.00
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Division 16 ~ flectrlcal 106,?69.00 .
CON511WCflON C05f 5U~fOfAL. t rJ~9,6!76,06
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ContlnCjenc4 10.00% 11?,960.61.
fOfAL. CON5fRUCflON C05f t 1,2!7:?,621.66
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AI f DeslCjn fees L.ump Sum 90,'700,00
-restlnCj, Permits, ftc. I L.ump Sum 20,000.00
furniture, fl:t.tures, & fqulpment Allowance 100:000.00
Other Costs Identified b4 Owner
PROJeCf C05ffOfAL. f 1,469,121.66
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