HomeMy WebLinkAbout10D PLAY Donation
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
NOVEMBER 19,2007
10D
AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING A DONATION
FROM PRIOR LAKE ATHLETICS FOR YOUTH (PLAY) FOR THE
CONSTRUCTION OF ONE PICNIC SHELTER AT RYAN PARK
DISCUSSION:
Introduction
The purpose of this agenda report is to accept a donation from PLAY and to
authorize City Staff to construct a picnic shelter at Ryan Park.
Historv
On May 21, 2007, City Council approved $705,715.57 for athletic field
improvements at Ryan Park. The funding sources for the improvement projects
were as follows:
SMSC
PLAY
Capital Parks
Total
$450,000.00
$250,000.00
$ 5.715.57
$705,715.57
The following is a break down of how the $250,000 from PLAY was utilized:
Improvement
Dug outs .
Enclosed batting cage
Practice infield backstop
Four backstop hoods
Protective netting
Scoreboards
Athletic field lights
Total
Cost
$19,748.57
$13,477.00
$5,635.00
$20,504.00
$4,766.00
$41,500.00
$144,369.43
$250,000.00
In 2002 PLAY started charging, through registrations, a facility upgrade fee.
This fee generates approximately $50,000 per year which in turn, is utilized for
athletic field improvements. Without the donations over the years from PLAY,
many of the improvements at The Ponds and Ryan Park could not have been
accomplished.
Current Circumstances
Currently, there are no shelters near Ryan Park for the baseball/softball field
hub park users to escape from the elements. Additionally, buildings or shelters
are an essential component to conduct tournaments. PLAY has made a
proposal to fund a shelter to be constructed in the center of the existing
R\Council\Agenda Reports\2007\11 19 07\PLA Y picnic shelter ryan park agenda.doc
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Phone 952.447.9800 / Fax 952.447.4245
baseball fields at Ryan Park. The shelter will be a tee-shaped design to
complement the wagon wheel design of the fields.
The total material cost including lumber, concrete, electrical and irrigation
repairs to construct the shelter are $25,588.49. PLAY will fund the cost of the
materials to construct the shelter.
The City's standard shelter design will be utilized in an effort to save money on
structural engineering fees. The cost for lumber, concrete, electrical and
irrigation repairs to be funded by PLAY is $25,588.49.
ISSUES:
Staff has partnered with PLAY on many projects in the past. A picnic shelter is
a desirable park amenity to escape from the weather and elements.
The construction of the shelter will be performed in-house by Parks
Maintenance staff. Staff is requesting that Council approve the attached
resolution so that construction of the shelter can start this winter for completion
of the Ryan Park Improvement Dedication Ceremony next spring.
FINANCIAL
IMPACT:
The funds for the material to construct the shelter will be provided by PLAY.
The estimated labor cost for staff to build the shelter is $5,000, and this money
will be drawn from the general operating budget. The $25,588.49 donated by
PLAY will be deposited in the Parks portion of the Capital Improvement
Program.
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution accepting the donation of $25,588.49 form Prior Lake
Athletics for Youth and authorizing City Staff to construct a picnic shelter at
Ryan Park.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1.
R:\Council\Agenda Reports\2007\ 11 19 07\PLA Y picnic shelter ryan park agenda.doc
A RESOLUTION ACCEPTING A DONATION FROM PRIOR LAKE ATHEL TICS FOR YOUTH
(PLAY) AND AUTHORIZING CITY STAFF TO CONSTRUCT A PICNIC SHELTER AT RYAN PARK
Motion By:
Second By:
WHEREAS, Currently, there are no shelters at Ryan Park for park users to escape from the
elements; and
WHEREAS, PLAY has made a proposal to fund a shelter which will be a tee-shaped design to
complement the wagon wheel design of the fields; and
WHEREAS, The cost for of materials to construct the shelter is $25,588.49 which PLAY will donate
to the City; and
WHEREAS, The construction of the shelter will be performed in-house by Parks Maintenance staff.
The estimated cost for staff labor is $5,000 which will be drawn from the general
operation budget; and
WHEREAS, The $25,588.49 donated by PLAY will be deposited in the Parks portion of the Capital
Improvement Program; and
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to accept a donation of $25,588.49 from PLAY
for the construction of one picnic shelter at Ryan Park.
3. The cost for lumber, concrete, electrical and irrigation repairs to be funded by PLAY is $25,588.49.
4. The $25,588.49 donated by PLAY will be deposited in the Capital Parks Fund Account # 225-
45025 for use in this project exclusively.
5. The construction will be done in-house; the $5,000 labor costs for staff will be drawn from the
general operating budget.
PASSED AND ADOPTED THIS 19TH DAY OF NOVEMBER 2007.
HauQen X HauQen
Erickson X Erickson
Hedberg X Hedbera
LeMair X LeMair
Millar X Millar
YES
NO
Frank Boyles, City Manager
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Phone 952.447.9800 / Fax 952.447.4245