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HomeMy WebLinkAbout8A - 2008 Brooksville Hills MEETING DATE: DECEMBER 17, 2007 AGENDA #: 8A PREPARED BY: LARRY POPPLER, ASSISTANT CITY ENGINEER AGENDA ITEM: PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION ORDERING THE 2008 IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS (BROOKSVILLE HILLS) DISCUSSION: Historv On July 16, 2007, Council adopted Resolution 07-127 ordering the preparation of a Feasibility Report for those projects in the 2007 Capital Improvement Program (CIP) required to follow the Minnesota Statutes Chapter 429 process. The Minnesota Statutes Chapter 429 process is required because the City Council intends to specially assess a portion of the project. The roadways studied in the report include Brooks Circle, Fillmore Avenue, Franklin Trail, and Itasca Avenue. The 2008 Improvement Project is Phase One of a two phase improvement project. The recommendation of the Feasibility Report was to proceed with this project. On November 19, 2007, Council adopted Resolution 07-193 accepting the Feasibility Report and calling for a Public Hearing on December 17, 2007 for the 2008 Improvement Project. Current Circumstances The purpose of the Public Hearing is to determine if plans and specifications should be prepared for Council consideration. The Public Hearing will cover the reconstruction of Brooks Circle, Fillmore Avenue, Franklin Trail, and Itasca Avenue, including sanitary sewer, water main, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, storm water pond, and appurtenant work. Details of the project and proposed financing will be presented to the public at the hearing. Assessments $397,461.00 Tax Levv $596,184.00 Sewer & Water Fund $526,239.00 Water Quality Fund $117,435.00 Project Total Cost $1,637,319.00 The proposed assessment rate for the project is $6,973/unit. The properties deemed to specially benefit from the improvements, in most cases the properties abutting the streets located in the project area, are subject to assessment. Each of the affected property owners have been notified in accordance with the statute regarding tonight's Public Hearing. www.cityofpriorlake.com 2 lPI~\~}llil~2.~'41~~n~ apm2QjSr~f4l~1!~'245 ISSUES: A Public Information Meeting was held on December 12,2007 to provide the property owners an opportunity to discuss the project in an informal setting prior to the Public Hearing. Staff presented the proposed improvements, project costs, estimated assessments and answered general questions regarding the project. Comments received from the Public Informational Meeting will be presented at the Public Hearing. The Public Information Meeting also afforded staff an opportunity to provide additional information regarding the voluntary rain garden program. Comments and interest shown for the program will be presented at the Public Hearing. Conclusion City Staff is prepared to discuss each of the concerns presented at the Public Hearing. If, in the Council's judgment, the issues should be addressed in the plans and specifications, direction could be given to staff. The purpose of this Public Hearing is to determine whether the project should move forward to the next step, which is preparation of plans and specifications which will provide greater information about expected project cost and, therefore, the assessments associated with the improvements. Once the plans and specifications are completed, they will be submitted to the City Council for approval at the same time approval is sought to advertise for bids. The Council could decide not to continue with the project upon receipt of bids. A separate Assessment Hearing will be conducted following review of the proposed assessments by the City Council's Special Assessment Committee. In summary, the project is feasible from an engineering and economic standpoint. If the preparation of plans and specifications is approved, the work will be completed by City staff. Wellhead Protection Area This project is located within the City's Wellhead Protection Area. As a way to reduce groundwater impacts within the Wellhead Protection Area, the Feasibility Report has included a number of strategies. These strategies include reducing the street widths, constructing a pond in Cardinal Ridge Park, creating native plantings around the proposed pond, and a volunteer raingarden program. Reduced Street Widths As a way to decrease upfront costs, maintenance costs and reduce the amount of impervious surface, the proposed design includes reducing the street widths in the project area to 28 foot wide. Prooosed Stormwater Pond As part of the reconstruction project, a stormwater pond is proposed to be constructed in Cardinal Ridge Park. The pond would provide stormwater treatment for both the phase 1 and phase 2 of the Brooksville Hills Reconstruction Project. Currently these neighborhoods do not have any ponding as the stormwater flows onto the Water Treatment Facility. The existing pond within the Cardinal Ridge Park was created to serve the stormwater needs of the Cardinal Ridge Development and is not sized to handle the Brooksville Hills neighborhoods. The proposed pond would provide treatment of stormwater prior to flowing into the Cardinal Ridge Park pond. The Master Park Plan does not include Cardinal Ridge Park for programmed events. Reports\2007\ 1 07\08-011 public report. doc A separate Neighborhood Meeting for properties adjacent to Cardinal Ridge Park was held on December 12, 2007. These property owners were afforded an opportunity to comment and provide feedback for the proposed storm water pond to be located on the west end of Cardinal Ridge Park. Comments and suggestions from this Neighborhood Meeting will be presented at the Public Hearing. Voluntary Rain Garden Proaram As an additional stormwater component for this project, City staff is proposing a volunteer raingarden program. While the proposed pond will help with water quality in the region, it cannot be sized to completely handle the stormwater for these neighborhoods. By implementing this program, stormwater can be intercepted by individual raingardens, meaning less water would flow to the downstream ponds. Property owners could choose to participate in the program and thereby have a raingarden in the boulevard in front of their home. City staff would consult with property owners on the design and placement. Once constructed property owners must provide the maintenance for these gardens. ALTERNATIVES: The alternatives are as follows: 1. Conduct the Public Hearing and approve a resolution that orders the 2008 Improvements and authorizes City staff to prepare plans and specifications. 2. Table the Resolution for a specific reason. 3. Deny the Resolution. RECOMMENDED A motion and a second to adopt a Resolution ordering the 2008 Improvements MOTION: and authorizing City staff to prepare plans and specifications. R\CoullcillAgenda Reports\2007\'12 17 0 l\C8-0 11 WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: the Prior Lake City Council on its own initiative has determined that it desires to complete the 2008 Public Improvement Project; and on November 19,2007, the City Council adopted Resolution 07-193 accepting the Feasibility Report and calling for a Public Hearing to be held on the 2008 Improvement Project which includes the reconstruction of Brooks Circle, Fillmore Avenue, Franklin Trail, and Itasca Avenue including sanitary sewer, water main, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, storm water pond, and appurtenant work; and ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on the 1th day of December, 2007, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and since the project is initiated by the City Council it must be approved by 4/5ths vote in accordance with Minnesota Statutes 429.031 Subdivision 1 (t). NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Engineer is hereby authorized to prepare plans and specifications for the improvements delineated in City Council Resolution 07-193 adopted November 19, 2007 and by the required statutory 4/5ths vote does hereby order the project. 3. The City Engineer is hereby designated as the Engineer for these improvements. The Engineer shall prepare plans and specifications for the making of such improvements. 4. The City Engineer is hereby authorized to develop a rain garden program within the 2008 Improvement Project funded wholly or in part by the Water Quality Fund. PASSED AND ADOPTED THIS 17TH DAY OF DECEMBER 2007. YES NO Hauaen Hauaen Erickson Erickson Hedberg Hedberg LeMair LeMair Millar Millar Frank Boyles, City Manager R:\Council\Agenda Reports\2007112 17 1 public~fl~i~~It:mi9r~.com Phone 952.447.9800 / Fax 952.447.4245 t 0; fi\:~ ~ uLDr~ ............ ""\"'E50~" PRIVJ~TE DRIVEWAY RECONSTRUCTION GUIDELINES As part of the street reconstruction, a portion of your driveway will be impacted. The extent of the impact depends on a number of different factors including location of utilities, location of the proposed street, and slope of the driveway. When the street is reconstructed, the City's Contractor will saw cut the driveways just beyond where they have been impacted or if necessary at the point required to maintain a certain driveway slope. The driveways will be removed between the saw cut line and the street. Lastly the driveways will be reconstructed with the same surfacing material and at the same width. For example if you have an 18 foot wide concrete driveway, the City's Contractor will reconstruct the removed section of driveway with an 18 foot wide concrete section. During the reconstruction process, some property owners at an additional cost beyond the assessment decide to have the remaining portion of their driveway removed as well and have their full driveway reconstructed. The guidelines below detail the steps necessary to coordinate full driveway reconstruction using the City's Contractor: 1. Property owners must decide whether they intend to have their full driveway reconstructed using the City Contractor by January 30, 2008. Please communicate this decision with Seng Thongvanh at 952-447-9834. In addition, please communicate whether you would like to make any changes to the width or surface material of your driveway. All changes in driveway widths must meet City Ordinances. All additional costs for increasing driveway widths or changing from bituminous to concrete will be the property owner's responsibility. Seng can provide some rough cost estimates based on your driveway material, width, and length. City S1aff will also use the communicated information to compute private driveway quantities for bidding purposes. 2. Once the contractor bids are received, City Staff will use the private driveway quantity bid prices to compute the property owner's additional cost for removing and constructing their driveway beyond the point where it would have been saw cut. If no changes were made to the driveway width or surface material this will be the property owner's only additional driveway cost. If the property owner requests changes to the driveway width or surface material, other bid prices will be used to compute the cost differential and the property owner's extra cost for constructing the driveway from the street to the point where it would have been saw cut. Staff will communicate the property owner's total cost for the private driveway reconstruction by May 1st, 2008. 3. The property owner's total cost for the full driveway reconstruction must be received by June 15, 2008. If this private driveway cost is not received by the City by this date, the City will follow its standard procedure and reconstruct and replace the driveway from the street to the saw cut line. When removing the driveway beyond the right of way, the City accepts no liability for damaged sprinkler systems, invisible dog fencing, deteriorated garage block, landscaping, or other unforeseen site conditions. These driveway reconstruction guidelines do not include replacement of specialty driveways such as paver driveways, stamped concrete driveways, or exposed aggregate concrete driveways. If you have any additional questions regarding private driveway reconstruction guidelines, please contact Seng Thongvanh at 952-447- 9834. ) \. .. ... . .... 04>" I' RIO.". <" . ,. ;: '\ '" :..; '-'""'! t,,\ ,\,"'1.)\'" BROOI<SVILLE HILLS PHASE I ~ I IM_PROVEMEf'iT EROIECT December 12. 2007 / - _.. -- . j-1 ~-- INTRODUCTIONS . INTRODUCTIONS · AGENDA " PROJECT j\REAJIMPROVEMENTS " PROJECT COSTS " PROJECT j\SSESSMEf\JT " SCHEDULE " PRIVATE DRIVGNAY RECOf\JSTRUCTIOf\J Q COf\JSTRUCTIOf\J INSPECTOR ,~ RAIN GARDEN PROGRAM ~ QUESTIONS " POND MEETING @ 8:00 PM - l-; '\ 1-, ~ r STREET IMPROVEMENT PROPOSED IMPROVEMENTS .ALL STREETS BUILT TO 2S' WIDTH -ENVIRONMENTAL SENSITIVEA.REA - 23'" '" WIDE STREETS AUOWED -REDUCE IMPERVIOUS SURF.A.CE IN WEll HEAD PROTECTION ARE~ -REDUCE PROJECT COSTS/ASSESSMENTS -REDUCE NATURAL RESOURCES -NO PARKING ON ONE SIDE OF STREET -SUMMER STREET USED AS MAIN ROUTE .BUIL T WITH CONCRETE C&G . TYPICAL SECTIONS .STREET LIGHTS .UTILlZATION OF EXISTING MATERIALS _It.. """ ,~.,:". -1- ',., C >, I, .~.'.-~_' 'I I I' '\ .',' " , '''c:_<:i:-:':\;')'t~-':7:}:;~;,i!!~'~''?"_,, > '-,. ,i.' ._~': I I "-", I BROOKS CIRCLE WEST OF ITASCAAVE T;~:'~:";"';:' , =1 I "",' I '. I... 'r.. ----'- .. ,) ~ -"I ........ " .v. . ,~I '/'; , .. )'-.-" .."....,...-."..','.., BROOKS CIRCLE/FILLMORE AVE/I TASCA AVE 0L1" \'RfO~.- -. '" :: r. ..J . :":"! ~ 1'1\ "...,,\'" SANITARY SEWER IMPROVEMENT EXISTING CONDITIONS .SANIT ARY SEWER INSTALLED IN 1970'S .CONTAINS 8" VITRIFIED CLAY PIPE \VCPI . TELEVISED IN JANUARY 2007 .CRACKS AND OFFSET JOINTS PROPOSED IMPROVEMENTS .PROPOSED REPLACEMENTS .PIPE LINING ri I~d r ~ I,~ 'I: ~. ~ ,,1 ~ ~ !II,I 15:, ... Iii CRo3SAt<O~~!1 + ... ; 0' ;r:O~.\ U(~.~ ....... 1'1\_"...",' ... PROPOSED POND EXISTING CONDITIONS .LOCATED It'J CARDINAL RIDGE Pl,RK .~JOT PART OF MASTER PARK PLAN .MET WITH PARKS DEPARTMENT MJD .ASSESSME~IT REVIEVV COMMITTEE -rvllt\J1MAL USAGE -CONSTANT FLOODING DURING RAIN EVENTS -ACCESSIBILITY OF PARK ~ 0~ /rIQ/(..\ ~Ll - ~ 1'1\ "...d\'" PROPOSED POND EXISTING CONDITIONS .LOCATED I~~ CARDINAL RIDGE PARK .~JOT PART OF MASTER PARK PL,AJ,J 'MET WITH PARKS DEPARHvIENT AND ASSESSME~JT REVIEW COrvlt\illTTEE j -CONSTANT FLOODI~JG DURING RA.IN EVEt'nS~ ~ .ACCESSIBILlTY OF PARK ""~ ~.., ~ ~ -rvll~J1MAL USAGE KEY FEATURES -WATER QUALITY .RETAINS YOUTH ATHLETIC FIELD -AESTHETIC CONSIDERATIONS ~ 0~'. \'[l/(J/( <' .~ ";/ - '.T. '...) ..., 1'1\ \ ~...\ ,\ ..... .I\JEIGHBORHOOD I~JFOF~MATIO(\JAL IVIEETI~JG PAYMENT SCHEDULE SAMPLE ASSESSMENT Street Improvements BROOKSVILLE HILLS PHASE 1 (October 2008 Assessment Hearinq) Unit Amount $6,973.00 6.000/0 Year Principal Interest Annual 1 $697.30 $443.72 $1,141.02 2 $697.30 $376.54 $1,073.84 3 $697.30 $334.70 $1,032.00 4 $697.30 $292.87 $990.17 5 $697.30 $251.03 $948.33 6 $697.30 $209.19 $906.49 7 $697.30 $167.35 $864.65 8 $697.30 $125.51 $822.81 9 $697.30 $83.68 $780.98 10 $697.30 $41.84 $739.14 $6.973.00 $2.326.43 $9,299.43 PUBLIC IMPROVEMENT PROCESS PUHLlC IMPROVEMENT PROCESS FOR SPECIAL ASSESSMENT PRO.JECTS I \.lll1n\..'~~.n;1 Sl;l{l1tL'~; ('h;lr'h..'r -~2""-1 Sea" .\.~..!....tlh.sll ;~~~. <:''':'i~~I!!~:!LJ)<,cbJons j'n.:I';lIL'" 1'1,1",..I.-.I....II'II;d 11111'1'.I......lIll.:111 1'1"l.:JlllI / I l..I~J!,dil:'- I <'1'.-11' I'llI'll (: l.._1 ,-"filii Ill: II,~~: :~.~'~,IL: ; I ;1;,1 ~ ~;l ~ 11;11~;': ,;'.I.~: ~,~l~.~lt..t.. ~ ~.~I.~'. " l,~~: IL,L~ -----........ 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