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HomeMy WebLinkAboutOctober 19, 1998 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING Monday, October 19, 1998 5:30 p.m. Fire Station City Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes - September 21, 1998 4. Consent Agenda 5. Presentations 6. Public Hearings 7. Old Business a) Request for Propos.als for Redevelopment Plan b) Vacant Lot Inventory 8. New Business 9. Other Business a) Review 1998 EDA Goals and Objectives b) Scheduling Business Retention Workshop 10. Announcements or Correspondence a) Status of ED A Vacancy 11. Adjournment, 7:00 p.m. L:\98FILES\98EDA \EDAAGEND\EDIOI998.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55'372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES Monday, September 21,1998 5:30 p.m. Fire Station City Council Chambers 1. Call to Order: President Barsness called the meeting to order at 5:30 p.m. Present were: President Barsness, Commissioners Kedrowski, Underferth, and Schenck, Executive Director Boyles, Planning Director Rye, Planning Coordinator Kansier and City Engineer Ilkka. 2. Pledge of Allegiance: President Barsness led the Pledge of Allegiance and welcomed everyone to the meeting. 3. Approval of Minutes: August 17, 1998 MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE THE AUGUST 17, 1998 MEETING MINUTES. Upon a vote, ayes by Barsness, Kedrowski, Schenck, and Underferth, the motion carried. 4. Consent Agenda: None. 5. Presentations: None. 6. Public Hearings: None. 7. Old Business a) Review 1998 EDA Goals and Objectives Boyles: Reviewed goals for upcoming year for EDA. Schenck: Is the goal to capitalize on traffic correctly prioritized or even a realistic effort? Kedrowski: 15-20,000 cars per week go to the casino. The City and EDA haven't capitalized on that, should target traffic flow. Could do something on CSAH 83 and 42. Schenck: Look at priorities. Perhaps shift priority of Prior dale Mall. Kedrowski: Can't force redevelopment if owner does not want it. 1629.Q~n;Jili?A\M.rr%~8\E'6R.f2~0~innesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-41245 AN EQUAL OPPORTUNITY EMPLOYER Guenette: Regarding Priordale, there is not an easy solution. Owner has not been successful in putting together a plan. Do not know what action could be taken. Rye: In the previous discussions on Goals and Objectives, the EDA increased the priority of downtown redevelopment. Guenette: If the EDA makes good headway, we will have something to market. Ifnot successful in downtown, the opportunity to provide marketing in traffic situation is diminished. Underferth: Don't lose sight of the fact that we can change these goals and objectives during the year. MOTION BY KEDROWSKI SECOND BY UNDERFERTH TO ACCEPT 1998 GOALS. Upon a vote, ayes by Barsness, Kedrowski, Schenck, and Underferth, the motion carried. 8. New Business a) Consider Business Retention Program Boyles: University of Minnesota Extension Program offers a program on business retention. Staff suggested the EDA may wish to embark on the first step, a workshop, and decide whether it wishes to participate in the program. The entire program would be $13,500. The overview workshop is no cost. Schenck: Do we need to limit the number of participants? Rye: No. The focus was to try to involve as many as possible. Schenck: If feasible, we may want to cost-share with other cities or the county. Rye: We could possibly structure as a Joint Powers. There could be a task force. It could be fairly extensive. Barsness: Would the workshop be held in Prior Lake? Rye: Yes Schenck: Would it be an evening program? Rye: The time was not specified. Schenck: Favors the proposal. Would like to see what the workshop has to offer. Underferth: Concurs. It looks like several communities work together. Boyles: We will see if the City can enlist the assistance of the Prior Lake Chamber of Commerce. R:\COUNCIL\EDA \MINUTES\98\EDA92 1 98.DOC 2 .~ II. MOTION BY KEDROWSKI SECOND BY UNDERFERTH TO DIRECT STAFF TO INVESTIGATE THE POSSIBILITY OF JOINT AGREEMENT PARTICIPATION IN THE BUSINESS RETENTION PROGRAM WITH THE COUNTY, OTHER CITIES AND THE CHAMBER. Kedrowski: Should have the Scott County EDA involved. Upon a vote, ayes by Barsness, Kedrowski, Schenck, and Underferth, the motion carried. 9. Other Business a) Downtown Redevelopment Status Report Boyles: The EDA directed the solicitation of proposals. An outline for preparation of a redevelopment was distributed. The EDA should review the outline and then conduct a workshop to look at the proposal. The workshop is scheduled for 5:30, Wednesday, September 30, at the Fire Station. b) Review Modified Lot Inventory Data Boyles: The lot inventory is divided into three categories. 120.44 acres are zoned commercially and have utilities. Land without commercial zoning with utilities is 105 acres. Land without commercial zoning and utilities, totals 420 acres. In accordance with EDA direction, a letter was drafted to send to developers with land within the MUSA to see what their plans are. The letter will be sent once it is approved by the President. Rye: Residential land is not included in inventory. Barsness: When would additional acres be in MUS A? Rye: Staff is in the process of preparing a comprehensive plan amendment. Discussions are underway with Met Council to revise the MUSA. Currently it is a line on the map. Presently we are trying to establish acreage allocation without identifying specific parcels. More flexibility will be allowed in determining whether MUSA will be extended in the future. Schenck: Is it the property owner's responsibility to petition for zoning change? Rye: Zoning will change consistent with the Comp Plan provided sewer is available. Will undertake rezoning on a number of properties. 10. Announcements or Correspondence Boyles: Referred to a Carlson Hardware letter regarding the status of the previously approved traffic signal at Main Street and CSAH 21. The staffwill work with Scott County on this. Kedrowski: Is there any possibility for a left turn lane at CSAH 21 and 13? R:\COUNCIL\EDA \MINUTES\98\EDA92198.DOC 3 Ilkka: Nothing has been planned at this time. MOTION BY KEDROWSKI SECOND BY SCHENCK TO RECEIVE THE REPORT Upon a vote, ayes by Barsness, Kedrowski, Schenck, and Underferth, the motion carried. Schenck: Should talk some more with Bill Rudnicki about his plan to channel traffic to Mystic Lake from 35 W at CSAH 21. Underferth: They are exploring bringing traffic over CSAH 21 and the City should find out where they are with it. We should recognize that 80% of the customers use CSAH 83 while 20% would use CSAH 21. Boyles: Referred to letter from City Engineer Ilkka to MnDOT requesting a sign at 35 Wand I 85th exit. They have said initially that they would not provide one because Prior Lake is two towns over from the exit. Also requested installation of sign at Shakopee Bypass and 169. Boyles read a letter dated 9/17/98 by Mike J. Gresser resigning from the EDA. MOTION BY KEDROWSKI SECOND BY SCHENCK TO ACCEPT THE RESIGNATION. Upon a vote, ayes by Mader, Kedrowski, Petersen, Schenck, and Wuellner, the motion carried. 11. Adjournment: MOTION BY KEDROWSKI SECOND BY UNDERFERTH TO ADJOURN. Upon a vote, ayes by Barsness, Kedrowski, Schenck, and Underferth, the motion carried. K1Ji7JtOl/~^-, Recording Secretary R:\COUNCIL\EDA\MINUTES\98\EDA92198.DOC 4 ECONOMIC DEVELOPMENT AUTHORITY PRIOR LAKE, MINNESOTA MISSION STATEMENT PROMOTE THE BUSINESS ASSETS OF PRIOR LAKE AND FACILITATE A DIVERSIFIED TAX BASE. 1998 - 1999 GOALS Develop a proactive strategy for future economic development activities which will build on the efforts to date and further enhance the City's reputation as' a place to do business. Continue to explore redevelopment opportunities in the Downtown area.' . Receive approval of the improvements outlined in the Downtown Redevelopment Task Force Report. . Complete and implement the marketing plan for Downtown Redevelopment. . Initiate and oversee the Public Improvement Project steps to revise the Downtown streetscape. /. Prepare a Downtown Redevelopment Plan, including appraisals, marketing and ." funding alternatives. . Support private as well as public redevelopment plans in the Downtown area. Develop a plan to capitalize on traffic generated by Shakopee Mdewakanton Dakota Community and The Wilds. . Revise and advertise the improved access to Prior Lake from I-35 via CSAH 42 to I-35 via CSAH 21, bringing traffic through downtown Prior Lake. . Develop promotional materials cooperatively and create a dialogue with the Mystic Lake Casino and The Wilds Golf Course. Expand Business Office Park . Review EDA Tax Increment Policy to assure that it applies to the Deerfield expansion ofthe Business Park. . Install signage at Adelmann Street and Fish Point Road which identifies the Business Park. . Advertise the exceptional access to the Business Park from I-35 and CSAH 21. Inventory and review existing commercial and industrial properties and develop a position on development possibilitiesl . Develop a recommendation on extension of utilities to old industrial park . Explore the relationship between housing availability and business development . Continue to maintain and update the list of vacant property currently zoned for commercial and industrial development 16200 etggfQle~ek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~ · Identify potential commercial and indu~trial properties currently undc2' Green Acres or Agricultural Preserve provisions ~ ..-~-- - ~ '-~.. . .. ,. ~ Explore redevelopment opportunities for thePrio~dale MalllPark Nicollet site to '''facilifate expeditious. redevelopment. ! · Work with private sector developers to complete the Ring Road from Franklin Trail to Tower Street. · Work to identify specific properties in the Priordale Mall area for redevelopment. Revised September 21, 1998 document2 2 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING DATE: AGENDA #: PREPARED BY: OCTOBER 19, 1998 7B JENNITOVAR,PLANNER AGENDA ITEM: VACANT LOT INVENTORY DISCUSSION: At the September 19, 1998 EDA meeting, staff presented the revised vacant lot inventory. Revisions related to green acres and agricultural preserve of specific parcels. It was noted that the totals were not correct and the differentiating vacant land uses were confusing. The revised inventory specifies on the maps the current zoning and all vacant properties are identifies with diagonal lines. ALTERNATIVES: 1. Direct staff for any additional information to provide. 2. Accept the information as submitted. RECOMMENDED ACTION: Motion consistent with desired alternative. L:\98FILES\98EDA \EDAAGEND\IOI9-7B.DOC 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Available Commercial/Industrial Properties . Land with Commercial Zoning and Utilities location Acres Current land MUSA Agricultural Green Zoning Use Preserve Acres Section 1 Waterfront Passage 4.5 B-P C-BO Yes Section 2 South Park Nicollet 6.8 B-3 C-CC Yes Envid 1 st Addition 1.93 B-3 C-CC Yes Envid 1 st Addition 2.52 B-3 C-CC Yes Envid 1 st Addition 1.99 B-3 C-CC Yes Brooksville 2nd 1.3 B-3 C-CC Yes Rademachers 1 st 3.3 B-3 C-CC Yes Rademachers 1 st 0.4 B-3 C-CC Yes Rademachers 1 st 1.11 B-3 C-CC Yes Section 2 North Block 9 0.32 B-2 C-TC Yes 0.48 B-2 C-TC Yes Section 10 Triangle Car Wash 1.2 B-1 C-NR Yes Section 12 Deerfield Industrial Park 58 B-P C-BO Yes Section 26 Wensmann Property 35 B-P C-BO Yes Section 30 James 1 st Addition 0.81 B-1 C-NR Yes James 1 st Addition 0.81 B-1 C-NR Yes Section 36 Norex Property 0.97 B-1 C-CC Yes Total Acres 121.4 I :/econdev/econdev/avaland .xls Page 1 Available Commercial/Industrial Properties Land without Commercial Zoning and with Utilities location Acres Current land MUSA Agricultural Green Zoning Use Preserve Acres Section 26 Vierling Property 95 A-1/C-1 C-BO Yes Yes Section 27 Jeffers Property 60 A-1/C-1 C-BO Yes Yes Section 28 NE Corner 42 and 83 15 A-1 C-CC Yes NW Corner 42 and 83 35 A-1 C-HG Yes Total Acres 205 I:/econdev/econdev/avaland .xls Page 2 Available Commercial/Industrial Properties Land without Commercial Zoning and without Utilities location Acres Current land MUSA Agricultural Green Zoning Use Preserve Acres NORTH OF C.R. 42 Section 21 SE 1/4 (Petersen Property) 120 A-1 C-CC No SE 1/4 (Gerold Property) 40 A-1 C-CC No Yes SW 1/4 40 A-1 C-NR No Section 22 SE 1/4 40 A-1 C-BO No Section 23 SE 1/4 (Vierling Property) 30 A-1 C-BO No E 118 of designated Yes commercial exp 12/30101 SW 114 20 A-1 C-BO No Section 24 SW 1/4 (Vierling Property) 30 A-1 C-CC No exp 3/3/01 Yes SW 1/4 (Vierling Property) 100 A-1 I-PI No exp 3/3/01 Yes I :/econdev/econdev/avaland .xls Page 3 VACANT LAND LEGEND f:. :'::'~'.;. ;:~:.: ; .,.. .. ..~. 10' . . .. . . .. . .'-- j ............ . . ~ .~ .. .. ~ . .. : ~ 1IIIIIll~~~: . B-1 DEVELOPED LIMITED BUSINESS B-2 DEVELOPED COMMUNITY BUSINESS B-3 DEVELOPED GENERAL BUSINESS B-P DEVELOPED BUSINESS PARK ~ VACANT ~ VACANT MEMO TO: FROM: ECONOMIC DEVELOPMENT AUTHORITY CONNIE CARLSON, PLANNING RE: BUSINESS RETENTION & EXPANSION WORKSHOP I am in the process of scheduling a workshop with the University of Minnesota Extension Division, EDA, Scott County Economic Development Committee and staff. This issue was discussed at your September 21, 1998 meeting. The dates we are looking at are as follows: Tuesday, November 10 or Tuesday, November 17 or Tuesday, November 24 The workshop will be held at the Fire Hall from 3:00 p.m. to 5:00 p.m. Please bring your calendars (Monday) to schedule a date. L:\98FILES\98EDA \WRKSHPMM.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER -! '- ECONOMIC DEVELOPMENT AUTHORITY PRIOR LAKE, MINNESOTA MISSION STATEMENT PROMOTE THE BUSINESS ASSETS OF PRIOR LAKE AND FACILITATE A DIVERSIFIED TAX BASE. GOALS 1. Prepare Tax Increment Finance Policy statement, and review and comment on County TIF, Local Effort TIF and Economic Development policies. 2. Expand Business Office Park.(On going) Develop incentives to encourage Prior Lake residents to establish and maintain their businesses within the City. Continue to market existing business park properties. Develop recommendation on extension of Adelman Street and utilities to the Deerfield property. 3. Meet with downtown property and business owners to explore redevelopment opportunities. Develop a culture which encourages and supports business acquisition and retention 4. Develop a plan to capitalize on traffic generated by Shako pee Mdewakanton Dakota Community and The Wilds. Develop promotional materials. Explore economic development linkages with Shakopee, Savage and the Dakota Community. 5. Inventory and review existing commercial and industrial properties and develop a position on development possibilities Develop a recommendation on extension of utilities to old industrial park Explore the relationship between housing availability and business development Prepare list of vacant property currently zoned for commercial and industrial development Identify potential commercial and industrial properties currently under Green Acres or Agricultural Preserve provisions 6. Prepare redevelopment plan and policy for Priordale Mall/Park Nicollet site to facilitate expeditious redevelopment. Revised April 20, 1998 16200 ~M.~l:i?aIDR. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER REQUEST FOR PROPOSAL FOR DOWNTOWN REDEVELOPMENT PLAN INTRODUCTION The City of Prior Lake, through its Economic Development Authority and Downtown Redevelopment Task Force, has prepared a report entitled, "A Conceptual Design Plan for the City of Prior Lake Downtown" dated June 5, 1998 (attached). The report has been approved by the Prior Lake Economic Development Authority and accepted by the Prior Lake City Council. The report outlines conceptual street scape improvements for the Downtown area and their approximate costs. Prior to initiating the public improvements contemplated by the report, the Economic Development Authority has directed that a redevelopment plan be prepared which will provide considerable additional detail to direct both the public and private improvements required for a successful downtown redevelopment. The purpose of this request for proposal is to solicit proposals from interested and qualified firms to prepare a redevelopment plan for the City of Prior Lake and its downtown area. WORK PRODUCTS DESIRED The selected firm will prepare: 1) A written redevelopment master plan, 2) implementation strategy, 3) financial analysis, 4) development timeline, and 5) promotional marketing brochure. INDEPENDENT CONTRACTOR The selected vendor will be an independent contractor and responsible for the means, process, and resources needed as outlined above and in the remainder of this RFP. WORK PRODUCTS DEFINED I. MASTER PLAN The Master Plan must thoroughly address each of the following: I. Define the theme, purpose, clients, and the market that the redeveloped downtown is expected to attract and serve. 2. Identify the method to be employed for drawing traffic downtown from the major thoroughfares of TH 13 and CSAH 21. 3. Identify the proposed land uses parcel by parcel downtown. 4. Address parking, traffic and pedestrian flow. 5. Propose individual developments and indicate whether each is expected to involve public, private or public / private investment. H:\CMANAGER\GENERAL\RFPRDV.DOC 6. Recommend poli3ies and criteria needed to accomplish the redevelopment project. 7. Select the best locations for individual land uses. 8. Discuss the relationship between housing and proposed retail. 9. Graphically portray the downtown area showing uses, transportation, parking, buildings and architectural themes. 10. Identify properties proposed for public acquisition. II IMPLEMENTATION STRATEGY The Implementation Strategy should address immediate short term (less than five years) and long range (five to ten years) projects needed to make the redevelopment project a reality as well as any other political, social or marketing strategies/activities necessary for project implementation. At minimum the implementation plan must address: I. What tools and techniques will be used to market the proposed downtown redevelopment to downtown business owners, the community in general, developers, financial institutions, City Council, and other City boards and commissions. 2. Identify one to three key development projects and their location which must be accomplished to provide impetus to the project. 3. Identify remaining projects and their most likely sequence. 4. Identify how the theme or design of the downtown area is implemented through development and street scaping. 5. Identify the specific non-financial roles ofthe City, private sector, and other public or quasi-public agencies including the Dakota Mdewakanton Community. 6. Address how existing downtown business tenants who are paying artificially low rents will be convinced to support and participate in a downtown redevelopment project. 7. Address how downtown property owners who are interested in expanding or improving their own buildings can be used to further support the redevelopment effort. 8. Show the timing and method for integrating the development of buildings with parking, streets, trails, landscaping, etc. to facilitate appropriate circulation and timely construction of infrastructure elements. 9. Identify the persons most qualified to market the redevelopment plan to completion and estimate the time needed for this. III FINANCIAL ANALYSIS The financial strategies will address all financial aspects of the redevelopment plan. At minimum, this document will include: 1. The specific financial strategies needed, both public and private, to accomplish individual projects and the redevelopment project overall. 2. Recommend the appropriate role for public money to be used in the project. 3. Identify other sources of funding to assist in the project, including grants, Dakota Mdewakanton Community participation, sales tax, etc. H:\CMANAGER\GENERAL\RFPRDV.DOC 2 4. Identify public and private sector funding sources for redevelopment and the magnitude of resources available from each for this purpose. 5. Specify who and how the financial strategies will be implemented. . , IV. DEVELOPMENT TIMELINE The development timeline should project the appropriate sequence for individual downtown developments. V. PROMOTIONAL MARKETING TOOL A promotional marketing piece should be provided which graphically and narratively summarizes the information provided in the master plan, implementation strategy and financial strategy documents. The focus of this document will be to market the proposed program to each of the key stakeholders who will be necessary to assure the project's successful completion. VI. PREVIOUS EXPERIENCE Each vendor will be expected to provide a list of similar projects and their present status that it has completed in the last five years. Experience in Minnesota is particularly relevant. Examples of typical work products for each of those clients should also be included, together with a list of references including current phone numbers. VII. PRINCIPAL QUALIFICATIONS Identify, as part of your proposal, the names of each team member who will be responsible for this project and their credentials, including biographies. VIII. TIMELINE Identify the timeline from the date of notification until completion ofthe work products contemplated in this RFP for delivery to the City. IX. COPIES A total of fifteen complete and bound work products will be delivered to the City as part of this proposal. X. HOURS TO PREPARE WORK PRODUCTS Each vendor will identify for each work product the production steps and amount of time required for the completion of the individual work product. A narrative summary of each work product is also desired. XI. FEES FOR SERVICES Each vendor is to identify proposed not-to-exceed costs for the delivery of each of the work products identified herein. H:\CMANAGER\GENERAL\RFPRDV.DOC 3 XII. PROPOSAL DEADLINE Each vendor must submit their proposals in care of Frank Boyles, City Manager City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372 No later than Monday, November 20, 1998 at 4:30 p.m. QUESTIONS Questions with respect to the interpretation or intent of this request for proposal should be directed to : Frank Boyles, City Manager (612) 447-9801 H:\CMANAGER\GENERAL\RFPRDV.DOC 4 ,. 11'