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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
REGULAR COUNCIL MEETING AGENDA
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January 22, 2008
6 p.m.
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Work Session - Dock Task Force Status Report
4:30 p.m.
This meeting is open to the public.
1, CALL TO ORDER and PLEDGE OF ALLEGIANCE
2, PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the
City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no
more than ten (10) minutes to speak. Topics of discussion are restricted to City governmental topics rather than
private or political agendas. Topics may be addressed at the Public Forum that are on the agenda except those
topics that are part of a public hearing or public information hearing, The City Council will not take formal action
on Public Forum presentations,
3. APPROVAL OF AGENDA
4, CONSIDER APPROVAL OF JANUARY 7,2008, MEETING MINUTES
5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non-controversial
are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public
specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the
Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the
Consent Agenda shall be placed on the City Council Agenda as a separate category,
A. Consider Approval of Invoices to be Paid.
8, Consider Approval of Treasurer's Report.
C. Consider Approval of 4th Quarter Investment Report,
D, Consider Approval of December and Annual Building Permit Reports.
E. Consider Approval of Animal Warden Report,
F, Consider Approval of December, 4th Quarter and Annual Fire Call Reports.
G. Consider Approval of a Resolution Authorizing the Purchase of Two (2) 2008 Ford Crown Victoria Police
Interceptors and One (1) 2008 Dodge Charger Police Vehicle Through the State Cooperative Purchasing
Program,
H, Consider Approval of a Resolution Authorizing the Execution of the 2008 Joint Powers Agreement (JPA)
for Street Maintenance.
6. ITEMS REMOVED FROM CONSENT AGENDA f . I k
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Phone 952.447.9800 / Fax 952.447.4245
7 , PRESENTATIONS
A. Snowmobile Task Force Status Report,
8, PUBLIC HEARINGS
A. Consider Approval of a Resolution Upholding the Decision of the Planning Commission to Approve
Variances From the Zoning Ordinance to Allow for the Redevelopment of a Home in an R-1 (Low Density
Residential) Zoning District.
9, OLD BUSINESS
A, Consider Approval of a Resolution Accepting Bids and Awarding the City's Standardized
Construction Contract for Street and Utility Construction for the Ida Circle andTrunk Highway 13
Improvement Project (City Proj, #06-11).
10, NEW BUSINESS
A. Consider Approval of a Report Regarding the Proposed Inspection Vehicle Replacement Program,
8, Consider Approval of a Resolution Approving the City of Prior Lake 2007 Pay Equity Report,
11, OTHER BUSINESS/COUNCILMEMBER REPORTS
A. Community Events.
12, ADJOURNMENT
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City Council Meeting Minutes
January 7, 2008
DRAFT
CALL TO ORDER
Present were Mayor Haugen, Councilors Hedberg, LeMair and Millar, City Manager Boyles, City Attorney
Pace, Finance Director Teschner, Public Works Director/City Engineer Albrecht, Assistant City Manager
Meyer, Communications Coordinator Peterson and Administrative Assistant Green, Councilor Erickson
was absent.
PUBLIC FORUM
The Public Forum is intended to afford the public an opportunity to address concerns to the City Council.
The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes;
less if there are more than three speakers, Topics of discussion are restricted to City governmental topics
rather than private or political agendas. Topics on the agenda may be addressed except those topics that
are part of a public hearing or public information hearing, The City Council will not take formal action on
Public Forum presentations,
City Manager Boyles explained the concept of the public forum,
Comments:
Ted Perrier, 17285 Marshfield Lane, identified that he serves as the Vice President of the Deerfield Coach
Homes Association, Expressed appreciation to the Council for its response to a petition seeking the instal-
lation of semaphores and turn lanes at the intersection of Fish Point Road and CR 21, Noted the Council
encouraged the County to accelerate the project resulting in its early completion in 2007.
OATH OF OFFICE
City Manager Boyles commented that the genius of America is the way transitions in political office take
place; and that tonight we celebrate the results of the elections and what the ability to do so means to all
Americans,
The City Council Oath of Office was administered to:
Councilor Ken Hedberg by wife Carolyn and daughter Kirsten Hedberg,
Councilor Chad LeMair by wife Mona and children Rachel, Curtis and Jenna,
Councilor Steve Millar by wife JoAnn Millar and son James O'Meara.
Mayor Haugen presented certificates of election to all.
Comments:
Hedberg: Stated that he spent the first year learning the job as an appointee. Believes the position de-
serves the voice of the residents and is honored to have won the election and to serve.
LeMair: Commented he is happy to have the opportunity to once again serve and looks forward to doing a
good job for the next two years.
Millar: Stated he is humbled to represent the citizens of Prior Lake and will do the best job he can.
Haugen: Enjoys working with all of the Councilors and is pleased they have the ability to continue serving
the citizens of Prior Lake,
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
City Council Meeting Minutes
January 7, 2008
DRAFT
APPROVAL OF AGENDA
City Manager Boyles requested the addition of a presentation regarding the senior center.
MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE AGENDA AS MODIFIED,
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar, The motion carried,
APPROVAL OF MEETING MINUTES
MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE DECEMBER 17, 2007, MEETING
MINUTES AS PRESENTED.
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar. The motion carried,
CONSENT AGENDA
City Manager Boyles reviewed the items on the consent agenda,
A. Consider Approval of Invoices to be Paid.
B. Consider Approval a Resolution Approving Final Payment for CR 21/Jeffers Pass Traffic Signal.
C. Consider Approval of Resolution 08-001 Approving 2007 Prior Lake Outlet Channel Joint Powers
Agreement Cost Share Reimbursement.
Councilor Hedberg requested that item 6B, Consider Approval of a Resolution Approving Final Payment
for CR 21/Jeffers Pass Traffic Signal, be removed from the Consent Agenda for discussion.
MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA AS
MODIFIED,
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar. The motion carried.
Hedberg: Commented that this project went over budget by a small amount, but through good partnership
with the school and county, the City was able to get a much needed semaphore installed, Glad to see it
accomplished.
MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 08-002 APPROVING
FINAL PAYMENT FOR CR 21 / JEFFERS PASS TRAFFIC SIGNAL.6B
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar. The motion carried.
PRESENTATION
Assistant City Manager Meyer reviewed that the Council established a task force in June 2007, and au-
thorized funding in September of 2007 to establish a senior center in Prior Lake. Reported that the task
force selected "Club Prior" to be the name of the center. Introduced Recreation Programmer Debbie
Carlberg and outlined her previous experience. Carlberg stated that it is a privilege for her to be on the
Prior Lake team and that Club Prior will be ready for the ribbon cutting even on Tuesday at 10 a.m, De-
scribed the hours the center will be open and indicated that it will be a resource for people over the age of
55 in Prior Lake. Meyer described the renovations undertaken at the resource center to prepare it to be a
senior center.
Comments:
Haugen: Welcomed Carlberg,
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City Council Meeting Minutes
January 7,2008
DRAFT
Millar: Commented that he was pleased to have served on the task force, Hopes for a good tumout at the
ribbon cutting event and informed the public that a piano and pool table are being sought for the facility.
LeMair: Added that having such a facility was far overdue. Noted that the opportunity to work with a num-
ber of senior citizens was a tremendous amount of fun and he expects the program to grow into something
special.
Hedberg: Noted that the project came together very quickly and complimented the task force and Assis-
tant City Manager Meyer for that accomplishment.
Haugen: Commented that establishing a senior center was a five-year goal in Vision and Strategic Plan
and thanked staff and the task force for bringing it together.
PUBLIC HEARING
No public hearings were scheduled.
OLD BUSINESS
No old business was conducted.
NEW BUSINESS
Consider Approval of Appointments to 2008 Boards, Commissions and Committees.
City Manager Boyles outlined the proposed annual appointments to various boards, commissions and
committees.
Comments:
Hedberg: Commented that on the Council, each Councilor and the Mayor has one vote to enact action;
and that appointments, by law, are made by the mayor,
MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE ALL APPOINTMENTS AS DESCRIBED,
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar, The motion carried.
MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 08-003 DESIGNATING
INVESTMENT AUTHORITY ON BEHALF OF THE CITY OF PRIOR LAKE.
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar, The motion carried.
Consider Approval of the 2008 Fee Schedule.
Finance Director Teschner explained that the proposed 2008 fee schedule was discussed by the Council
in a work session in late 2007. Recommended adoption of the fee schedule.
Comments:
Millar: Asked Teschner to highlight some of the changes from 2007,
Teschner: Outlined the changes including increased animal license and refuse hauler fees; increased
SAC charges; reduced massage therapy license fees and newly created fees for dock slip rentals,
MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE 2008 OFFICIAL CITY FEE
SCHEDULE AS PRESENTED.
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar. The motion carried.
Consider Approval of Revisions to City Council and Advisory Body Bylaws.
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City Council Meeting Minutes
January 7,2008
DRAFT
City Manager Boyles indicated this item was placed on the agenda as required for the annual meeting,
Suggested that a review of the bylaws be conducted by the Bylaws and Compensation Committee and re-
visions be brought to a future meeting.
MOTION BY LEMAIR, SECONDED BY HEDBERG TO DEFER ACTION ON BYLAW CONSIDERATION
VOTE: Ayes by Haugen, Hedberg, LeMair and Millar. The motion carried.
OTHER
Community Events
leMair: A youth wrestling tournament was held last Friday and he thanked all who helped with that.
Millar: Wished everyone a happy new year. Complimented road crews on keeping the roads clear
through the recent snow storms, Reminded all of the ribbon cutting ceremony on Tuesday at Club Prior,
Hedberg: Informed viewers that the Winter Blast would be on Saturday, January 19, and that the Chamber
is sponsoring Ice Golf on February 2.
Haugen: Invited Councilors and the public to the SCALE on Friday morning regarding transportation
needs and planning for Scott County,
ADJOURNMENT
With no further comments from Council members, a motion to adjourn was made by Hedberg and sec-
onded by Millar, With all in favor, the meeting adjourned at 6:57 p,m.
Frank Boyles, City Manager
Charlotte Green, Administrative Asst.
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