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Home My WebLink About5D - Fire Station No. 2 Change Order #1 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT February 4, 2008 5D C\" Frank Boyles, City Manager\. CONSIDER APPROVAL OF A OLUTION APPROVING CHANGE ORDER #1 FOR THE FIRE STATION NO.2 CONSTRUCTION PROJECT. Introduction The purpose of this agenda item is to request Council adoption of the attached resolution approving change order #1 for the Fire Station NO.2 construction project. Historv In 2006 a referendum was adopted authorizing the construction of Fire Station NO.2. Bill Wolters, dba Constructive Ideas, was appointed owner's representative for the project. I & S Architects and Engineers was appointed architect for the project. Current Circumstances Construction of Fire Station NO.2 is proceeding on schedule despite considerably more cold and snow than was experienced last year. As the project has proceeded, the owner's representative has worked with the architect and the general contractor, Met-Con, to identify necessary changes to provide for a complete and fully usable building. Change order #1 (attached) includes 16 items which represent fine tuning of the project. Eleven items are additions and five are deductions. The two largest additions are "add cascade system to Self Contained Breathing Apparatus (SCBA) compressor with remote fill capability" (+ $7,275.50) and "extend 3- phase power from intersection of CSAH 21 and Fountain Hills Drive to site as required by Minnesota Valley Electrical Cooperative (MVEC)" (+ $9,877.00). The cascade system is used to fill firefighter breathing tanks. The firefighters gave I&S the request before the specifications were complete, but because of an oversight, it did not get into the specifications. Mr. Wolters believes it is best to have the same plumber do this work who installed the rest of the SCBA cascade system for accountability reasons. He also indicates we saved $1,000 over the original pre-bid quote for this work. The equipment within the station requires three phase power. Minnesota Valley Electric was asked to trench the three phase power to the parcel. Often this service will be provided at no charge, but because of the length of the trench (mid-block on CSAH 21) and the lack of long term estimated pay back, MVEC required that the City pay. We have no option other than MVEC since this is their service area. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 Conclusion The work contemplated on this change order is necessary in the opinion of the staff. ISSUES: Change orders represent the nitty gritty implementation of building plans through the construction process. In some cases, the plans do not contemplate the conditions on the site or an oversight occurs when plans are developed. This change order reflects changes in each category. The change order has been reviewed by the owner's representative and is recommended for City Council approval. FINANCIAL IMPACT: The Fire Station NO.2 project includes $140,000 if necessary for change orders. The project was bid $200,000 under the budgeted amount. According to Sill Wolters, he does anticipate another change order, but does not expect that it will exceed $20,000. Funds are therefore available in the building account to pay for this change order. ALTERNATIVES: 1. Approve the change order by resolution. 2. Defer action and request additional information. RECOMMENDED Alternative #1. MOTION: Motion By: Second By: WHEREAS, In 2006 the voters approved a referendum to construct Fire Station No.2; and WHEREAS, The City appointed owners representative Bill Wolters, dba as Constructive Ideas; and WHEREAS, The architect for the project is I&S Architects and Engineers; and WHEREAS, The General Contractor for the project is Met-Con, Inc.; and WHEREAS, Each of the three parties recommend that change order #1 be considered for approval. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Change order #1, dated January 4,2008, in the amount of $20,906.78 is hereby approved subject to the architect and contractor execution prior to the City. 3. That the amount of $20,906.78 is hereby allocated from account #420-70305-501 for this purpose. 4. The City Manager is authorized to execute this change order on the City's behalf. PASSED AND ADOPTED THIS 4th DAY OF FEBRUARY, 2008. Hauaen Hauaen Erickson Erickson Hedbera Hedbera leMair leMair Millar Millar YES NO Frank Boyles, City Manager www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 AlA ' . .. ,- ..."6ii.... Document G701TU - 2001 Change Order PROJECT (Name and address): Prior Lake Fire Station #2 Prior Lake, Minnesota TO CONTRACTOR (Name and address): Met-Con Companies 15760 Acorn Trail Faribault, Minnesota 55021 CHANGE ORDER NUMBER: 001 DATE: January 04, 2008 OWNER: ~ ARCHITECT: ~ CONTRACTOR: ~ FIELD: D OTHER: D ARCHITECT'S PROJECT NUMBER: 06-10076 CONTRACT DATE: August 07, 2007 CONTRACT FOR: General Construction THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable. any undisputed amount attributable to previously executed Construction Change Directives) 1. Credit for City of Prior Lake to remove stockpiled soil as described in Proposal Request #1. Deduct ($951.87) 2. Furnish and install4" heads at frames for doors 116, 121 and 107A as described in Proposal Request #2. Add $59.85 3. Change closer anTIS as described in Proposal Request #2. Add $919.65 4. Change hardware fInish to dark bronze as described in Proposal Request #2. Add $915.60 5. Furnish and install longer beams for mezzanine support and anchor bolt size change as described in Proposal Request #2. Add $288.75 6. Modify flagpole foundation as described in Proposal Request #2. Add $1,897.50 7. Change flagpole color as described in Proposal Request #2. Add $422.10 8. Furnish and install interior windows as described in Proposal Request #2. Add $2,061.30 9. Omit twenty one (21) Acrovyn comer guards as shown on the approved shop drawings and described in Proposal Request #3. Deduct ($652.25) 10. Omit paper towel dispenser as described in Proposal Request #3. Deduct ($111.40) 11. Omit paper towel dispenser/waste receptacle as described in Proposal Request #3. Deduct ($244.22) 12. Omit Gorbel monorail in hose tower as described in Proposal Request #3. Deduct ($1,401.98) 13. Change capacity of hoist for hose tower from I-ton to 1/2-ton as described in Proposal Request #3. Add $131.25 14. Add cascade system to SCBA compressor with remote fIll capability as described in Proposal Request #3. Add $7,275.50 15. Change hose reels for pressure washer from 50' to 100' as described in Proposal Request #3. Add $420.00 16. Extend 3-phase power from intersection of CSAH 21 & Fountain Hills Drive to the site as required by Minnesota Valley Electric Cooperative. Add $9,877 .00 Total Add $20,906.78 The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be unchanged by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is $ $ $ $ $ 1,908,700.00 0.00 1,908,700.00 20,906.78 1,929,606.78 AlA Document G701 1M - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :52:37 on 01/10/2008 under Order No.1 000296556_1 which expires on 4/19/2008, and is not for resale. User Notes: (202778094) NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. I&S Engineers & Architects, Incorporated ARCHITECT (Firm name) 1415 Town Square Lane, Faribault, Minnesota 55021 ADDRESS Met-Con Companies CONTRACTOR (Firm name) 15760 Acorn Trail, Faribault, Minnesota 55021 ADDRESS City of Prior Lake OWNER (Firm name) 4646 Dakota Street SE, Prior Lake, Minnesota 55372-1714 ADDRESS BY (Signature) Brian Gjerde (Typed name) BY (Signature) Tom McDonough (Typed name) BY (Signature) Frank Boyles (Typed name) DATE DATE DATE AlA Document G701 TM - 2001. Copyright lID 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA'" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA'" Document, or any 2 portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 11 :52:37 on 01/10/2008 under Order No.1 000296556_1 which expires on 4/19/2008, and is not for resale. User Notes: (202778094)