HomeMy WebLinkAbout02 19 2013 EDA 7A Election of Officers O .� PRip�
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Prior Lake. MN 55372
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ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT
MEETING DATE: February 19, 2013
AGENDA #: 7A
PREPARED BY: Casey McCabe, Community Development Specialist
AGENDA ITEM: ELECTION OF OFFICERS FOR 2013
DISCUSSION: I ntroduction
The purpose of this agenda item is to elect EDA officers in accordance with the
Bylaws of the Prior Lake Economic Development Authority.
Hi StON
The City Council adopted bylaws to help the EDA accomplish its objectives. The
bylaws provide for the periodic election of officers. Article 5.1 of the EDA bylaws
(Officers, Duties and Rules) states, "OFFICERS. The EDA shall elect a presi-
dent, a vice-president, a treasurer, a secretary, and an assistant treasurer annu-
ally at the first meeting of the year. A commissioner must not serve as president
and vice-president at the same time. The other offices may be held by the same
commissioner. The offices of secretary, treasurer and assistant treasurer need
not be held by a commissioner. The EDA shall elect the Financial Director of the
City of Prior Lake as the treasurer." Bylaws state officers shall be elected annu-
ally at the first meeting of the year; however, due to a vacancy, EDA commis-
sioners chose to defer officer elections until a 5-member authority was in place.
Current Circumstances
Now that Councilor Keeney has been appointed to the EDA by the mayor and
confirmed by the city council, the body is back at "full strength". Current officers
are: President, Commissioner Hedberg; Vice President, Commissioner Morris,
Secretary, Executive Director Boyles; Treasurer, Finance Director Erickson.
It is appropriate that the EDA appoint the following positions:
President
Vice President
Secretary
Treasurer
Assistant Treasurer
Conclusion
The EDA should determine who desires to assume various officer positions and
formalize such action by vote.
The president of the EDA has the same powers as other EDA members. In ad-
dition, the president may speak for the EDA and assume the responsibility for
certain ceremonial duties (grand openings, ground breakings, etc.). The presi-
dent also chairs the regular and special meetings of the EDA. The vice presi-
dent assumes the duties of the president in his/her absence.
Neither the secretary nor treasurer offices need to be held by an EDA commis-
sioner. Staff recommends the EDA designate the Executive Director, Frank
Boyles, as secretary of the EDA. As stated in the EDA bylaws, the EDA shall
elect the Financial Director of the City of Prior Lake as the treasurer. The EDA
shall designate the Finance Director, Jerilyn Erickson, as treasurer of the EDA.
The office of assistant treasurer need not be held by a commissioner. Staff rec-
ommends the EDA designate the Community & Economic Development Direc-
tor, Dan Rogness, as assistant treasurer.
FINANCIAL There is no additional compensation for members of the EDA who serve as an
IMPACT: officer, beyond that which is received by all commissioners. There is no addi-
tional compensation to city staff inembers who serve as an officer of the EDA.
ALTERNATIVES: 1. Motion and second electing the EDA president, vice president, treasurer,
secretary and assistant treasurer for 2013.
2. Provide direction to staff and continue discussion at a future meeting.
RECOMMENDED Alternative #1.
MOTION:
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