HomeMy WebLinkAbout12 04 2013 Technology Village minutes DRAFT
CITY OF PRIOR LAKE, MINNESOTA
TECHNOLOGY VILLAGE BOARD OF DIRECTORS
MEETING MINUTES December 4, 2013
1.Call to Order
The meeting was called to order at 4:11 p.m. in the Technology Village Conference Room at City Hall. Members
present: Gerry Hughes, Rick Bump and Kris Pauna. Members absent: David Rech, Lori Frank and Bob Jader.
Staff present: Dan Rogness and Casey McCabe.
2.Approval of November 6, 2013 Meeting Minutes
MOTION BY BUMP and SECOND BY PAUNA to approve the November 6, 2013 meeting minutes as submitted.
Motion adopted by a vote of 3 to 0.
3.Old Business
a. Election of Officers
Rogness: reviewed Section 206 of the City of Prior Lake Technology Village Bylaws which identifies
the officer positions and duties of each. Mr. Rogness stated the positions of Chair and Vice-Chair are
Manager or designee shall serve as the
Secretary of the Board and the City Finance Director or designee shall serve as the Treasurer of the
Board.
With only three Board members in attendance, the attending members tabled this agenda item until
later in the meeting to allow additional time for members to arrive and participate in this discussion.
b. Phase II Office Search
Board Members: discussed alternate office locations for Phase II program expansion. Provided the
Phase II funding is approved, board members wish to send a letter to all commercial property owners
in the community inviting them to provide specific site information which will then be provided to
potential program participants. Board members listed information to be collected, which includes but
is not limited to: available square feet (minimum and maximum) class of office space, parking
availability, lease rates, CAM/property tax rates, build-out opportunities and cost, internet/fiber
availability and other amenities.
Hughes: clarified that future program participants are eligible to receive a rental subsidy at any office
location in Prior Lake and it is not mandatory that they will be located in the same facility as other
program participants; however, participant co-location may be beneficial.
Board Members: directed staff to draft a letter requesting the specific information identified above for
board member review.
Hughes: recommended member Frank review the letter before it is sent to property owners as her
recent experience in site selection may be beneficial to the board.
Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com
4.New Business
a. One-On-One Meeting with Black Dog Computers
Hughes: shared an interview assessment sheet and summarized his one-on-one meeting with Black
Dog Computers commenting on the need for Black Dog Computers to develop a website presence,
which they are working on with the assistance of fellow program participant design a tivity. Mr. Hughes
added Black Dog will need assistance with branding, development of a marketing and sales strategic
plan and possible legal assistance in the future.
Hughes: recommended the board sponsor for Black Dog Computers (Frank) review the Needs
Assessment and contact Black Dog Computers to discuss their expectations of the board and facilitate
discussions between this organization and other program participants.
MOTION BY PAUNA and SECOND BY BUMP for staff to collect the interview assessment sheet.
Motion adopted by a vote of 3 to 0.
b. Program Participant Application and Interview Process
Hughes: recommended a standardized approach and process for interviewing potential program
participants during a one-on-one meeting so the board can be assured they are asking similar
questions, documenting responses and determining what the expectations are for each potential
participant.
Hughes presented a meeting template to follow during future one-on-one meetings which was reviewed
by the board.
MOTION BY PAUNA and SECOND BY BUMP to add the Potential Tenant Business Needs 1-1 Meeting
Findings sheet to the interview and assessment process.
Motion adopted by a vote of 3 to 0.
c. Board Member / Program Participant Breakfast; Tuesday, December 10, 2013
i. Materials/Handouts, Format, Discussion Topics, etc.
Board Members: discussed the meeting with program participants scheduled for Tuesday, December
10, 2013. Staff will develop a draft agenda for the meeting which will include introductions, program
participant rules, potential funding sources, introduction to board sponsors for each participant and
Technology Village Phase II discussion. Staff will provide coffee and rolls.
d. 2013 Technology Village Budget Review
Rogness: provided an overview of the 2013 Technology Village budget. Mr. Rogness highlighted the
major purchases in 2013 and a few of the less expensive items which were not included on the original
budget. Mr. Rogness added that the board is under budget for 2013.
Rogness: discussed a few purchase requests received form program participants, including, window
coverings in the Valde Group office, a possible white board for the open work space area, and a
projector.
Board Members: approved the request for window coverings and felt a projector would not be needed
for the space now that the conference room was no longer available and another conference room
within City Hall is already equipped with an overhead projector. Board members discussed the potential
of a television screen being available for use within the open work space area and asked staff to follow
up on the white board request to see if it was still necessary.
5.Staff Update
a. City Council / Advisory Committee Meeting Review
Hughes: provided an overview of the November 25 City Council / Advisory Committee Meeting where
th
he shared the Technology Village Board of Directors 2013 accomplishments and 2014 goals.
b. Press Release / News Article
Rogness: informed the board an article about Technology Village Phase I reaching full occupancy and
plans for Technology Village Phase II has appeared in the Wavelength (City newsletter sent to all
residents in the last utility billing) and the Prior Lake Savage Monitor online magazine. Mr. Rogness
has sent the article to the Prior Lake American and the Start Tribune South Metro. Mr. Rogness
expected the Star Tribune South Metro would write an article about Technology Village and he will
follow up with the Prior Lake American to see if the article will be written.
c. Board Member Ideas/Recommendations
Hughes: recommended a link to the Prior Lake Savage Monitor (EC3.NEWS) be provided on the City
of Prior Lake website. Mr. Hughes also added there may be collaboration opportunities between the
Hughes: recommended the City Finance Director provide a quarterly report to the Technology Village
Board of Directors.
3.Old Business
a. Election of Officers
Board Members: continued the election of officers discussion.
Hughes: after discussion, offered to serve as the Chair of the Technology Village Board of Directors.
MOTION BY PAUNA and SECOND BY BUMP to appoint Gerry Hughes as the Chair of the Technology
Village Board of Director. Motion adopted by a vote of 3 to 0.
Bump: after discussion, offered to serve as the Vice-Chair of the Technology Village Board of Directors.
MOTION BY HUGHES and SECOND BY PAUNA to appoint Rick Bump as the Vice-Chair of the
Technology Village Board of Director. Motion adopted by a vote of 3 to 0.
6.Adjourn
MOTION BY BUMP and SECOND BY PAUNA to adjourn the meeting. Motion adopted by a vote of 3 to 0;
meeting adjourned at 5:17 p.m.
Submitted by: Casey McCabe