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HomeMy WebLinkAbout01 08 2014 Technology Village Minutes CITY OF PRIOR LAKE, MINNESOTA TECHNOLOGY VILLAGE BOARD OF DIRECTORS MEETING MINUTES – January 8, 2014 1. Call to Order The meeting was called to order at 4:16 p.m. in the Technology Village Conference Room at City Hall. Members present: Gerry Hughes, David Rech, Lori Frank and Kris Pauna. Members absent: Rick Bump and Bob Jader. Staff present: Dan Rogness and Casey McCabe. 2. Approval of December 4, 2013 Meeting Minutes MOTION BY PAUNA and SECOND BY HUGHES to approve the December 4, 2013 meeting minutes as submitted. With all members in favor, the motion was approved. 3. Old Business a. Updates From Assigned Program Participant/Board Member Discussions Board Members: provided updates of recent discussions with their assigned program participants. Frank: stated she has had difficulty contacting Black Dog Computer Services. She will continue trying to coordinate a meeting. Hughes: stated he has met with ICP and informed the board ICP is in negotiations for additional lease space in Prior Lake. Mr. Hughes discussed options for the Technology Village board to provide a rental subsidy for ICP’s new location or a potential EDA loan/grant to assist with build-out costs at a new location. ICP does not require any build out cost support since New Market Bank has funds set aside for this. ICP requires a similar rental subsidy as defined in the Phase II business plan. ǀ Hughes: recommended staff coordinate a meeting between EC3.Marketing / Prior Lake Savage Monitor and Mike Peterson, City of Prior Lake Communications Coordinator. Mr. Hughes felt there may be opportunities for coordination and synergy between the goals of the Communication Coordinator ǀ and the Prior Lake Savage Monitor. ǀ Pauna: provided an update of discussions he had with EC3.Marketing / Prior Lake Savage Monitor. Mr. Pauna reviewed their web publication and shared his comments with EC3.Marketing. Frank: suggested staff keep a record of the contact between board members and program participants in each participant’s folder. Frank: shared that Argos Risk has entered into a lease agreement for space outside of the City of Prior Lake. Argos Risk would like to maintain a presence within the Technology Village space for two to three employees. Rech: stated he last met with design a tivity in mid-December and will meet with them again soon. Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com 4. New Business a. Consider Adding Additional Members to Technology Village Board of Directors Board Members: discussed the option of adding additional members to the Technology Village Board of Directors. Rogness: added the City of Prior Lake Technology Village Bylaws state the City Council will appoint a minimum of five and a maximum of nine members to the Technology Village Board of Directors. The board currently consists of six members. Board Members: identified the benefits of adding additional members, including: additional meeting attendance, expanding the skill set of the board and an expanded networking abilities. Board Members: acknowledged the bylaws state a quorum for regular and special meetings is 50% of board members so it would be more beneficial to add two members opposed to one. By adding either one or two members, the quorum for meetings would be four members. MOTION BY PAUNA and SECOND BY RECH directing staff to begin the process to add up to two additional Technology Village Board Members. Ayes by: Hughes, Rech, Pauna and Frank. Nays by: None. The motion was approved 4-0. Staff: will provide a copy of the City of Prior Lake’s public notice template seeking applicants for an advisory committee to board members for review prior to publishing. 5. Staff Update a. Office/Facility Equipment Purchases Rogness: stated staff has ordered blinds for the west facing office windows which are scheduled to be installed on January 15, 2014. Mr. Rogness also stated Valde Group may donate a TV for use as a presentation screen in the open space office area. The Technology Village board would be responsible for the cost of mounting and connection. Board members were supportive of adding a screen for display/presentation in the open work station area. b. Prior Lake American Article Rogness: stated he has not had recent contact with the Prior Lake American regarding the possible article about Technology Village. Mr. Rogness will follow up with the Prior Lake American. Hughes: recommended staff contact the author of the Technology Village article which recently appeared in the South Metro section to see if the article could be placed in additional editions of the Star Tribune, such as the West Metro, North Metro or East Metro. Mr. Rogness will follow up with the author of the Star Tribune article. c. Board Member Ideas/Recommendations McCabe: informed the mailings seeking information on available commercial space have been sent. Responses were requested by January 24, 2014. Rogness: informed the board that the Scott County First Stop Shop has schedule a Prior Lake Open to Business meeting on Wednesday, January 15, 2014 at 1:00 p.m. in the Parkview Conference Room. All board members are invited to attend. Board Members: postponed the next scheduled work session from Wednesday, January 15 to th Wednesday, January 22. Possible discussion topics identified include: inviting a program participant nd for discussion, discussion on how to fill phase II space once it is identified and choosing an educational topic for program participants, such as a presenter to discuss filing taxes as April 15 is approaching. th Rogness: stated the City Manager has directed all advisory committee meetings to begin no earlier than 5:00 p.m., beginning in February, in order to make it easier for members of the public to attend. Board Members: discussed the proposed meeting time and expressed concern over the later starting time affecting other commitments. Board members were in agreement that they do not want to potentially lose board members over burden caused by the meeting time change. Board members also noted the program participants they serve are generally in the building during their meeting times and may not be available later in the day. The board directed staff to discuss alternatives with the City Manager. 6. Adjourn MOTION BY RECH and SECOND BY FRANK to adjourn the meeting. Ayes by: Hughes, Rech, Pauna and Frank. Nays by: None. The motion was approved 4-0. The meeting adjourned at 5:34 p.m. Submitted by: Casey McCabe