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HomeMy WebLinkAboutMay, 1975CITY'OF PRIOR LAKE PARK BOARD MEETING AGENDA MAY 8, 1975 7:30 P.M. CALL TO ORDER MINUTES OF PREVIOUS MEETING - APPROVAL I. NEW MEMBER - CHARLES ARNOLD II. LAKEFRONT PARK A. Report on tree planting project B. Water quality study of pond 1. Problem w/Patterson contract Ce Improvements 1. Progress report on grading project & change order on Red Oaks Rd. 2. Athletic area plans a. Report by Tooker b. Discussion D. Other 1. 2. 3. III. WILLOWS PARK 1. Development plans - Tooker 2. Discussion IV. GREEN OAKS PARK Preliminary plan - Tooker V® BOUDIN:'S MANOR PARK 1. 2. VI i MEMORIAL PARK 1. 2. 3. VII. OTHER BUSINESS 1. Objectives of Park Baord vs. City Council a. Land acquisition b. Development c. Budget d. Park employee 2. Financial status report - Mike McGuire · · ADJOURN TO: Park Board Members FROM: P. R. Devitt, Secretary SUBJ: Minutes from 7508 Meeting DATE: May 12, 1975 The Park Board held meeting 75-8 at the City Hall on May 8, 1975 at 7:30 P.M. Members present were; Arnold, Devitt, Kalton, Patchin, Williams. Guests ~Jere; M. McGuire, Mayor Stock, D. McWilliams, C. Tooker. Patchin called meeting to order. Minutes from 75-7 meeting should be modified accordingly: Last sentence of first paragraph under item G.1 on page 3 should be changed from "be accepted by City Maintenance Department" to "be accepted by City Street Department". I. New Member - C. Arnold was introduced and welcomed aboard as the newest Park Board member. II. Lake Front Park A. Report on tree planting project - With the assistance of the high school students on Tuesday, April 29th the trees were all planted. Park Board uJas appreciative of the articles in the paper from Mayor Stock and Councilman Williams thanking the public for their support. B. Water qua].ity study of pond - Mayor Stock speaking on behalf of the City Council recommended that the contract with PatePson be" rescinded and the water tests, sample borings and depth study of the pond be done by our own employees. Costs would be signifi- cantly less than the $1825.00 requested by Paterson. M/S/P Kalton/Arnold - Rescind the proposed contract with B. Paterson of Paterson Eng. Assoc. M. McGuire to inform Paterson. M/S/P ~Jilliams/Devitt - A water study plan be prepared and per- formed by the City Engineer under the direction of the City Ad- ministrator. The study should include a semi-monthly sampling and testing of the water {over a two to three year period)j Test borings, oxygen content and depth map of the pond. The pro- posed pond study memo from B. Paterson to the City of Prior Lake dated March 28, 1975 should be used as a basis for the study. C. Improvements - 1. Progress report on grading project and change order on Red Oaks Rd. - Grading equipment has moved into the area. Change order {reference item G.1 from the minutes of the 75-7 meet- ing} for cutting down the hill along Read Oaks Road is es- timated to be $1015.00. The City Street Department has agreed to pick up $500.00 or 50% {which ever is less}. 2. Athletic Area Plans - land acquisition monies may have to be used for development pur- poses. The people pressure has been constantly present to pro- vide recreational facilities in the Park {as is evident from the May 5th letter from the tennis club}. The $10,000.00 per year for development is insufficient to grade the area {approximately $24,000.00}, develop the -facilities in the recreational area, develop the beach when it becomes a re- a]~ity, etc. It is also a given fact that some development mon- ies will have to come from the organizations that will be using the facilities. d. Park employee - Mayor Stock said I. Clemen was an employee of the City Maintenance staff and not the Park Board. He will handle the majority of the Park Board work assignments. 2. Financial Status Report - M. McGuire presented the financial status re- port on the Park Operating Fund. 3. North Shore Oaks - Tooker identified a problem with the boundary lines of the portion of the land that has already been dedicated for Park. Apparently a portion of this land is private property and not Park property. The property in question appeared as Park property on a map distributed at the October 8, 1974 Park Board meeting. M. McGuire to have the legal boundaries of this Park identified by the May 22nd Park Board meeting. 4. Oakland Beach third addition - D. McWilliams proposed the dedication ...... of 1.7 acres of property in the Oakland Beach third addition area for Park. M/SZP Kalton/Devitt - Table any decision on ,.the Oakland Beach third addition Park until the Board members have had an opportunity to look at the area. 5. Mayor Stock stated {a} that fill for Park properties is being provided free from the sewer and water project and {b) assessment charges for water and sewer, along Park properties, will be coming due. Majority of the costs will be in the Willows area. M. McGuire to prepare budget on all Park property assessments that will becoming due. Next meeting is May 22nd at 7:30 PM at the City Hall Council Chambers. .,.'...;. ?. : ...... ,., ,. _ .... P. R. ~evi~t, Secretary Park Board, City of Prior Lake attachments: -'1. Letter from Prior Lake Tennis Club - File 2. Park Operating Fund Financial Report - File 3. Park Capital Fund Financial Report - File TO: Park Board Members FROM: P. R. Devitt, Secretary ~_~SUBJ: Minutes from 75-9 Meeting ATE: May 27, 1975 The Park Board held Meeting 75-9 at the City Hall on May 22, 1975 at 7:30 P.M. Members present were; Arnold, Devitt, Kalton, Patchin, Williams. Guests were; M. McGuire, L. Wiemken and B. Singewald (Snowmobile Club), K. Thorkelson, S. Schmid, W. Sullivan, Mayor Stock, Mrs. Craven (Tennis Club}, H. Smith {Softball Assoc.) and Mrs. G. Algren. Patchin called meeting to order. Minutes from 75-8 Meeting were approved. I. Lake Front Park A. Snowmobile Trail Relocation - Informational Hearing The Park Boards intent is to provide an access to the lake and not snowmobiling within the Park. M/S/P Williams/Kalton - To provide temporary trail (one year trial period) through Lake Front Park extending from Gravel Wash area West across the Pond to West Avenue, then North through the Park parking lot and then onto the lake. W. Sullivan to (1) have signs from old snowmobile trail removed and salvaged; (2) investigate cost estimates for two entrance signs and report back at June 12 board meeting. The signs will be placed at each end of the trail. The signs should read some- thing like "PARK SNOWMOBILE TRAIL - VIOLATORS WILL BE PROSECUTED" or "LAKE FRONT PARK SNOWMOBILE TRAIL - POLICE PATROLLED"- ¢. L. Wiemken of snowmobile club has volunteered to handle instal- lation of new trail system. Williams will be the Park Board's representative for guiding the installation of the trail. Wiemken indicated plenty of publicity in the. paper and early patrol by the police dept. was necessary to keep snowmobiles on the designated trail system. B. Improvements 1. Changes in Hockey Rink vs Tennis Court Locations - Patchin reported that the sub-soil is inadequate to support the tennis courts where they were originally proposed {on the East side of the ball fields). The courts will be switched with the hockey rink. 2. Further Development Plans - Athletic Area a. P.L.A.Y. - Not represented. b. Tennis Club - Represented by Mrs. Craven - Indicated that quality courts were required in the community. Many adults are going outside the community to play tennis because the current courts are inadequate, usually full and have no lights {limited playing time). - 2 - b. cont. W. Sullivan presented cost estimates of $11,578.70 {ex- cluding labor} to construct four blacktop courts. If proprietary type material like laykold was used, the costs would be around $20,000. See attachment for further breakdown on tennis court costs. Williams indicated that the blacktop should be layed with a laser beam so the exact grade and slope can be obtained. c. Softball Assoc. - Represented by H. Smith - Indicated that two good softball fields with 275 ft. fences and lights were needed in the community. d. Cost Estimates for Improvements - The City has insufficient funds available to develop the recreation area to its fullest extent at this time. Also, when the Watzl beach area becomes a reality, de- velopment monies will be needed for that. M/S/P Patchin/Williams - Each user organization is to present a written detailed development plan with cost estimates for their requirements. M/S/P Kalton/Devitt - The Park Board will provide 50% matching funds, with any organization, for development of the recreation facility as long as the organization's plans meet the minimum development standards established by the Park Board. M. McGuire to forward the above resolutions to the appropriate organizations. Mrs. Craven inquired if that organization (who provided 50% of the funds) would have any special privileges on use of the facility. The Park Board would control the.. use of the facility. C. Water Quality Study 1. Progress Report by Local Person'nei - M. McGuire reported that sample testing of the water now costs $60.00 (sixty) per sample analyzed. M/S/P Williams/Kalton - All plans with the pond study be tabled indefinitely (until some demand for its use arises). D. Other 1. Mini-Bikes - W. Sullivan to place "NO MINI-BIKES ALLOWED IN CITY PARKS" article in the local paper. Consequences to violators of the Ordinance should also be specified. 2. Cambridge/Kortsch Drive Parking Lot - Arnold to review cor- rection of soil erosion problem in the area and report back at June 12 meeting. II. Willows Park A. Sewer & Water Assessements - McGuire Total assessment is $10,635.48 to be paid over a 20 year period. First year costs are $1400.34. Funds will come out of the Park Capital Fund. - 3 - B. Other - None. III. Green Oaks Park A. Availability of Extra Lot - McGuire reported that outlot A (approx. 1/2 acre) of Oak Glen is owned by A. Steiner and it is available for $1000.00. There will be $7000.00 (plus) sewer and water assessments against this property in 1975. M/S/P Patchin/Kalton - McGuire to continue negotiation with A. Steiner on the purchase of this property for Park purposes. B. Other - None. IV. North Shore Oaks Park A. Legal Boundaries - W. Sullivan distributed a map outlining the legal boundaries of the current North Shore Oaks Park. See attachment. B. Other - No further action will be taken until after the dedication of the second half of the North Shore Oaks Park is received. V. Boudins Manor Park A. Sullivan to contact Israelson to (1) find out when the grading in Park will be completed; {2) why excess dirt was not placed in the Park area instead of being stock piled somewhere else. VI. Memorial Park A. No discussion. VII·-, Other Business A. Park Land Dedication Oakland Beach - 3rd addition. N/S/P Kalton/Devitt - Accept cash in lieu of dedicated land {as proposed by D. McWilliams at the May 8th Park Board Meeting) in the Oakland Beach - 3rd addition. M/S/P Kalton/Devitt - Park dedication fee for the Oakland Beach - 3rd addition be set at $3000.00. Computed as follows: $4000/acre of raw land' x .77 acre = $3000.00(rounded). B. Special Assessments Coming Due Against Park Properties - McGuire Only assessments will be for sewer and water in the Willows {$1400.34) and Lake Front {$414.38) Parks in 1975. 1. Future land acquisition policies vs. special assessments - Patchin reminded the Park Board that we must be aware of special assessments that may be due against future land acquisitions. Assessment costs will take away money that could be used for other things. C. Explanation of Council Resolution on "Dedication of Future Park" - Williams informed the Board that the City Council approved in concept, the memorializing of the next City Park and accepting as a sponsor the Prior Lake VFW. There was some concern as to the ownership and maintenance responsi- bilities for such a Park. The Park Board took no action on this resolution. M/S/P Devitt/Williams - Meeting adjourned at 10:20 PM. Next meeting is June 12th at 7:30 PM at the City Hall Council Chambers. P. ~. 'Devi'~-~, Secretary Prior Lake Park Board /attachments: 1. Map of North Shore Oaks Area - 2. McGuire's response to May 8th action items - 3. Cost estimates for installation of tennis courts - COURT COSTS EqTTMAT? Fe:~eing (]0' bi,b, t~bree stretcher b~rs, two, 3' rersonnel ~tes. nAne ~au~_ e fenc~'n?) o Fence wit>', diagonal brscinF and tension vHres Class ~] base ~2666.70 Blacktop (if done ~n conjunction ~dth other pa~,i, nF projc'cts in the sewer rrojects). (~" matting). Tenses N~'ts (Al~mj. ni. zod stmel e ].69.00 each). Wet Posts (~.~r,, ~n d~ameter e 79.00 each). 676 Fsti.mate4 total vd±heut including labor to instal] F~?q 70 2" surf~c~n? wit~ CITY OF (612) 447-4230 TO: Park Board FROM: DA TE: SUBJECT: Michael McGuire, City Administrator May 19, 1975 Park Board Meeting of May 8, 1975 55372 Refer to the Minutes of the May 8, 1975 Park Board Meeting. (ii.B) Mr. Patterson has been notified that the Pond Study contract will not be awarded at this time. The State of Minnesota no longer does the Water Testing that we requested. (11 C-2-b) The Tennis Club, Softball Association, and PLAY have been invited to the May 22nd meeting at 8:30 P.M., to discuss the development program. (Iv-I) Outlot A of Oak Glenn is owned by Al Steiner and he indicated that he would sell this parcel for $1,000.00 for Park purposes. A major consideration is the $7,000.00 (plus) Se. wer and Water Assessments that will Be levied against this property this fall. (VII-3) Legal boundary of North Shore Oaks Park (see Map). (vii-s) The following is a list of the special assessments that have been paid: Tota'l Park Purpose Assessment Willows Sewer and Water $10,635.48 Lakefront Sewer and Water $ 2,891.04 Amount This Year $1,400.34 $ 414.38 THE CENTER OF LAKE COUNTRY E C i:: !, C T ~-! F_ 0 V/!:: 1L I', f,l D 4t - 45 F