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HomeMy WebLinkAbout03 05 2014 Technology Village Minutes (2)46 "41100pp, +N R t N)0,o' 1. Call to Order CITY OF PRIOR LAKE, MINNESOTA TECHNOLOGY VILLAGE BOARD OF DIRECTORS MEETING MINUTES — March 5, 2014 The meeting was called to order at 4:05 p.m. in the Little Prior Conference Room at City Hall. Members present: Rick Bump, David Rech and Kris Pauna. Members absent: Gerry Hughes, Lori Frank and Bob Jader. Staff present: Casey McCabe. 2. Approval of February 5, 2014 Meeting Minutes MOTION BY RECH and SECOND BY BUMP to approve the February 5, 2014 meeting minutes as submitted. With all members in favor, the motion was approved. 3. Old Business a. Board of Director Interview Process McCabe: stated the City has received two applications for the available Board of Director positions. Mr. McCabe shared a copy of the applications received from Adam Proehl and Jacob Mulholland. Mr. McCabe stated the City Manager or designee, one member of the EDA, the Executive Director and Board Chair will interview both candidate and will make a recommendation to the City Council. Bump: stated he is willing to participate in the interview process as the representative of the EDA; however, he will be out of town for periods throughout March and it may be necessary to appoint another member of the EDA to participate in the interviews. City staff will coordinate the interviews with the interview committee and the applicants. Staff will also provide a questionnaire to the interview committee prior to the interviews. b. Technology Village Bylaw Review McCabe: provided copies of the Prior Lake Technology Village Bylaws and noted the bylaws are to be reviewed annually by the Board of Directors and any changes or amendment to the bylaws, agreed to by majority vote of the board, will be recommended to the EDA for final approval. Mr. McCabe stated he and Mr. Rogness reviewed the bylaws and are not recommending any proposed amendments. Pauna: expressed a concern about the conflict of interest language in sections 304-305. The primary concern related to a board member's ability to work with a program participant and be compensated financially. Board members directed staff to review the concerns with the City Attorney and report the attorney's opinion to the board during the April meeting. 4. New Business a. Technology Village Quarterly Financial Report McCabe: informed the board that the City of Prior Lake Finance Director, Jerilyn Erickson, was not able to attend the meeting and the quarterly financial report will be provided during the April board meeting. Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com b. Program Participant Breakfast Follow Up Rech: provided a follow up to the program participant breakfast meeting. Three participant businesses were in attendance as well as Dan Rogness, Mr. Rech, Christine Pigsley with Open to Business and City Manager Frank Boyles. Mr. Rech shared the participants were very receptive of the Open to Business program and discussed grant funding opportunities and business plan assistance with Ms. Pigsley. The City Manager shared his open door policy, shared a commitment to help participants get exposure and access to businesses within the county and invited all Technology Village participants to the 2040 Vision and Strategic Planning meeting on April 22, 2014. The program participants felt a discussion with a representative of Integra Telecom about Prior Lake's fiber network would be beneficial during the next participant breakfast meeting. c. 2013 Goals and Metrics Update McCabe: stated that during the July 2013 meeting, the Technology Village Board of Directors discussed and approved 2013 goals and key performance metrics. Below are the goals and metrics approved by the board. 2013 KEY PERFORMANCE METRICS • Program Participant Contacts: meetings and contacts with existing program participants (city staff and board members). • Program Participants: number of businesses participating in the Technology Village program. • Applications: number of program applications received, reviewed and accepted. • Vacancy/Occupancy Rate: percentage of Technology Village space under lease agreement. • Website Activity: total website hits, website hits by unique IP address and pages visited. • Financial Assistance: establish network of financial resources — MN Angel Network, bank financing, Small Business Development Center (SBDC), City of Prior Lake loan or grant funds, etc. • Technology Village Phase II Progress: develop a Technology Village Phase II Business Plan. • Employment: number of people currently employed full-time and part-time by program participants. 2013 GOALS • Acceptance of three program participant applications in 2013. • Develop a system to track and report on the listed metrics. Due to time constraints, the board did not discuss the goals and metrics in great detail. This item will be placed on the April 2014 meeting agenda for discussion. 5. Staff Update a. Technology Village Website Traffic McCabe: shared the Technology Village website traffic over the past 30 days. The website had 69 visits and 60 unique visitors. The majority of the visits originated in Prior Lake (20%). Average pages per visit was 2.97 and average visit duration was 2:08. b. Board Member Ideas/Recommendations Rech: commented that it may be helpful to provide a contact list with the email address and or phone numbers for all board members, program participants, key staff members and program supporters. The list would be made available to all program participants and board members. Mr. Rech stated he will draft a contact list and provide to staff for distribution. Pauna: reminded the board that the lease agreement with EC3.NEWS should be discussed during the April 2014 meeting. The lease agreement with EC3.NEWS was for a month to month term, not to exceed six months, commencing on November 1St, 2013 and continuing thereafter until April 301h, 2014. The lease agreement states, it is the intent of the Lessor to work with Tenant to identify alternate office space, prior to the expiration of the initial term of the lease which meets the needs of Tenant; subject to Phase II Technology Village funding approval by the Prior Lake City Council. 6. Adjourn MOTION BY PAUNA and SECOND BY RECH to adjourn the meeting. With all members in favor, the motion was approved. The meeting adjourned at 4:50 p.m. Submitted by: Casey McCabe