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HomeMy WebLinkAbout04 02 2014 Technology Village Minutes1. Call to Order CITY OF PRIOR LAKE, MINNESOTA TECHNOLOGY VILLAGE BOARD OF DIRECTORS MEETING MINUTES — April 2, 2014 The meeting was called to order at 4:02 p.m. in the Little Prior Conference Room at City Hall. Members present: Gerry Hughes, Rick Bump, David Rech, Lori Frank and Kris Pauna. Members absent: Bob Jader. Staff present: Dan Rogness, Jerilyn Erickson and Casey McCabe. 2. Approval of March 5, 2014 Meeting Minutes MOTION BY FRANK and SECOND BY RECH to approve the March 5, 2014 meeting minutes as submitted. With all members in favor, the motion was approved. 3. Old Business a. Board of Director Interview Process Hughes: stated the city received two applications for the available Board of Director positions. One applicant did not meet the bylaw requirements for residency or employment. The remaining applicant, Adam Proehl, was interviewed by City Manager Boyles, Mr. Rogness and Mr. Hughes on March 31St. Mr. Hughes stated the applicant had experience in the public and private sector, supervising employees, business development, and mentor/advisee experience. Mr. Hughes felt Mr. Proehl would be a good asset to the board and is recommending his appointment to the board. Rogness: felt Mr. Proehl would be a good fit and would work well with startup businesses. MOTION BY HUGHES and SECOND BY BUMP to approve the application of Adam Proehl to the Technology Village Board of Directors and make a recommendation to the EDA to recommend appointment of Mr. Proehl to the Technology Village Board of Directors. With all members in favor, the motion was approved. Board Members: discussed whether or not to re -open the board member positions in an attempt to fill one more position. Pauna: stated the board positions will be posted in the fall and recommended waiting until that time to fill another position. Hughes: recommended the board defer discussion about the application process to a future meeting date. b. Technology Village Bylaw Review Rogness: stated the Prior Lake Technology Village Bylaws were reviewed during the regular March board meeting and staff was directed to ask the City Attorney to provide clarification regarding the conflict of interest language. Mr. Rogness stated the City Attorney confirmed that board members Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com cannot receive any type of payment for services from program participants, whether or not they choose to abstain from voting on items related to a specific participant. MOTION BY RECH and SECOND BY BUMP to approve the City of Prior Lake Technology Village Bylaws as written and adopted by the City Council on November 19, 2012. With all members in favor, the motion was approved. 4. New Business a. Technology Village Quarterly Financial Report City of Prior Lake Finance Director Erickson presented the Technology Village Quarterly Financial Report. Board Members: discussed previous expenses and projected revenues. Hughes: thanked Ms. Erickson for the presentation and requested the financial reports be provided to the board on a quarterly basis unless circumstances require a more frequent report. b. Joe Hendren — Black Dog Computer Services Joe Hendren was invited but not in attendance at the meeting so the discussion was tabled. c. 2013 Goals and Metrics Update McCabe: presented a draft metric report for board discussion and stated when the report was finalized it will be presented to the board on a monthly or quarterly basis. Hughes: stated the metrics will show trends and provide a guide where the board can focus energy and determine what marketing efforts are working. An examples would be tracking website traffic to determine what types of Technology Village promotion result in increased website traffic. Board Members: discussed program goals and determined a future work session topic should identify achievable and measurable program goals. Board Members: suggested another metric should be added to track Technology Village program press coverage. MOTION BY PAUNA and SECOND BY HUGHES to adopt the 2013/2014 Technology Village metrics and goals as proposed and adoption of the metric report with direction to staff to provide the report during regular monthly Technology Village Board of Director meetings. With all members in favor, the motion was approved. d. Program Participant Lease Status — EC3.NEWS Rogness: informed the board that staff has been contacted by both program participants from EC3.NEWS. Mr. Rogness stated it appears the two partners of EC3.NEWS are separating their business interests and it is not clear whether one or both of the current partners wish to continue in Technology Village. Mr. Rogness noted the Lease Agreement with EC3.NEWS is scheduled to expire on April 30, 2014. Board Members: were in consensus that either one or both of the participants would need to reapply to the Technology Village program if they wish to continue operating as Prior Lake -Savage Monitor or as another business. Rogness: stated staff will inform both members of EC3.NEWS of the lease termination date and the need to reapply to the Technology Village program if they wish to continue. e. Promotion of Program Graduates — Argos Risk and ICP Hughes: provided a summary of his quarterly meeting with ICP and shared ICP's intent to lease an approximate 4,000 square foot office space in Prior Lake beginning on June 1, 2014. ICP is expected to bring 9 FTE positions to Prior Lake and their last day in the City Hall Technology Village location is expected to be May 31, 2014. Hughes: recommended staff contact Rick Beer with ICP and provide a draft Technology Village agreement which identifies the program guidelines, such as employment tracking and reporting requirements as well as the invoicing/rental reimbursement process. Staff will contact ICP and provide a draft program agreement for their review. Board Members: briefly discussed how to promote ICP as the first Technology Village program graduate in the local and regional publications. More discussion on promotion of ICP will occur at the next board meeting. f. Technology Village Linkedln Account Update McCabe: stated staff was not able to set up a Linkedln Company Page because Technology Village does not have a company email domain that is unique to the company, which is required to create a company page. Board Members: asked staff to contact Integra to set up an email address (info@technologyvillage.net or similar) that is unique to Technology Village and have the emails forwarded to Dan Rogness at his City of Prior Lake email address. 5. Staff Update a. Board Member Ideas/Recommendations None. 6. Adjourn MOTION BY BUMP and SECOND BY RECH to adjourn the meeting. With all members in favor, the motion was approved. The meeting adjourned at 5:10 p.m. Submitted by: Casey McCabe