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HomeMy WebLinkAbout06 04 2014 Technology Village Minutes46 "41100pp, +N R t N)0,o' 1. Call to Order CITY OF PRIOR LAKE, MINNESOTA TECHNOLOGY VILLAGE BOARD OF DIRECTORS MEETING MINUTES — June 4, 2014 The meeting was called to order at 4:00 p.m. in the Little Prior Conference Room at City Hall. Members present: Rick Bump, David Rech, Lori Frank, Kris Pauna and Adam Proehl. Members absent: Gerry Hughes and Bob Jader. Staff present: Dan Rogness and Casey McCabe. 2. Approval of May 7, 2014 Meeting Minutes MOTION BY RECH and SECOND BY PROEHL to approve the May 7, 2014 meeting minutes as submitted. With all members in favor, the motion was approved. 3. Old Business a. Promotion of Program Graduate ICP Rogness: provided an update of promotion activities for ICP. An article promoting their graduation was included in the June edition of the Wavelength. Staff has prepared a press release which still needs comments/quotes from Rick Beer and Mayor Hedberg. Board Members: recommended Mr. Hughes make a brief speech promoting the Technology Village program at a future grand opening/ribbon cutting event. b. Program Applicant Pipeline Board members reviewed a potential participant resource handout prepared by Mr. Proehl. This handout will be added to the Technology Village Dropbox folder and members are encouraged to add additional resources. Frank: suggested that after the resource spreadsheet is added to Dropbox, board members should select organizations to contact and introduce the Technology Village program. Rech: said the purpose of the introduction should be to ensure they are aware of the program, see if they are aware of any businesses looking for space, and remind them to keep Technology Village in mind for future potential users. Board Members: reviewed and commented on a draft letter of introduction, one page sell sheet, and lease rate information prepared by staff. Staff will make recommended changes to the sell sheet and add it to the Dropbox folder. MOTION BY PAUNA and SECOND BY RECH to approve the one page sell sheet subject to the changes recommended by the board. With all members in favor, the motion was approved. Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com c. CoCo Meeting Update —A. Proehl Proehl: discussed a recent meeting with a CoCo Coworking and Collaborative Space executive. Mr. Proehl said CoCo is considering expansion either through satellite facilities, serving as consultant role to communities, or other expansion options by utilizing their network, speakers and events. Mr. Proehl added CoCo is open to conversations about opportunities to partner with Technology Village. Board Members: asked Mr. Proehl to facilitate a discussion between the board and CoCo representative(s) possibly during the July work session. Board Members: discussed an option for the SBA grant (Item 4a) may be to build out a collaborative work space in Prior Lake for a CoCo partnership. This will be discussed during the June work session. 4. New Business a. SBA Grant Application Rogness: presented a SBA grant opportunity for board consideration. The grant application deadline is August 2nd with a maximum award of $50,000. Prizes will be awarded to fund operations, scale up activity and bring new ideas to life. Board Members: discussed potential projects including; build -out costs, start-up tenant costs, phase II rent reimbursement, helping tech -driven companies with prototype development, and opportunities to partner with the ISD 719 Fab Lab which would add an educational component to the program. Frank: stated she had a contact with the SBA and offered to contact him to see what specifics they may be looking for. Bump: stated it would be nice if the board could identify an opportunity where the potential grant funds would be able to regenerate through loan repayments which would provide more than a one-time benefit the program. Frank: offered to contact ISD 719 and invite a representative to the next work session to discuss opportunities to partner with the school and utilize the Fab Lab for the benefit of program participants. Board Members: supported a grant application which would provide a connection with the Fab Lab and directed staff to prepare a draft application for board review. b. Quarterly Participant Breakfast Meeting Board Members: discussed scheduling the next quarterly participant breakfast. Frank: suggested postponing the quarterly breakfast until more participants are identified for the program and instead hold an informal discussion over coffee. This will provide an opportunity for the board to share what they are working on and an opportunity for the participant to share the same. MOTION BY FRANK and SECOND BY PROEHL to suspend the quarterly participant breakfast until additional participants are identified for the program and replace with an informal coffee discussion. With all members in favor, the motion was approved. The next coffee meeting will be June 241h from 8:30-9:30 a.m. Staff will coordinate. c. Educational Box Lunch Series at Technology Village Board Members: discussed holding a monthly or quarterly educational box lunch series sponsored by Technology Village. Depending on the amount of attendants the TV space could be used or another City Hall meeting room. Board members would like to use this opportunity to show the TV space to potential participants. McCabe: provided an estimated cost of $250 per event based on an estimated 20 attendants and a lunch cost of $10-$12 per person. Speakers were assumed to be available at no cost. Rech: stated this type of educational participation is needed as the program does not have an educational component currently. Frank: added this type of program will also offer an opportunity for other companies and individuals in the community, who may not be technology-based, to participate. MOTION BY FRANK and SECOND BY RECH to direct staff to coordinate the educational box lunch event. With all members in favor, the motion was approved. 5. Staff Update a. Technology Village Metric Report —May 2014 McCabe: distributed the Technology Village metric report for May 2014. McCabe: informed the board members that Bob Jader has submitted his resignation from the Technology Village Board of Directors. b. Action Item Update McCabe: provided a list of staff and board member action items from the past few board meetings. The action item list will be provided at each regular board meeting to track the progress of board directives. c. Board Member Ideas/Recommendations None. 6. Adjourn MOTION BY RECH and SECOND BY BUMP to adjourn the meeting. With all members in favor, the motion was approved. The meeting adjourned at 5:27 p.m. Submitted by: Casey McCabe