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HomeMy WebLinkAbout022205 Minutes16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING MINUTES February 22, 2005 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Fleming, Petersen, Zieska and LeMair, City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Finance Director Teschner, Planning Director Planning Coordinator Moore, Assistant City Engineer Poppler, Communications Coordinator Oster, Assistant to the City Manager Meyer and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City govemmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Ted Perrier, vice president of the Deerfield Coach Home Association, approached the council with a petition to have signal lights installed on CSAH 21 at Fish Point Road. The petition had 261 signatures including residents as well as all commercial enterprises south of 185th street. He stated he had spoken with developer D. R. Horton, City Engineer Albrecht, City Manager Boyles and references a January 10, 2005, letter from Steve Albrecht to Scott County asking for acceleration of the signal light project. He also has a letter of support from D. R. Horton, developer. He commented on difficulty of fire trucks exiting from Fish Point Road because cross traffic would not yield, and that driving speed between Fish Point and Franklin would be greatly reduced. Perrier stated the barriers to accelerating the signal light project appeared to be fiscal and requested that it be installed at the earliest possible date. Haugen: Stated that he also serves on the County Road 21 Long-Term Planning Citizen's Advisory Committee. It addressed elements of County Road 121 from downtown to Fish Point. He agreed the issue is financial and needs to be addressed prior to 2012 and that the Council will be considering this Capital Improvement Program in May. This will be one of the issues to consider. Councilmembers concurred with the need to accelerate the project and thanked Perrier for bringing the issue before the Council. The Council moved on to its regular agenda. APPROVAL OF AGENDA: MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF MEETING MINUTES www. cityofpriorlake, com Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes February 22, 2005 MOTION BY PETERSEN, SECOND BY FLEMING, TO APPROVE THE FEBRUARY 7, 2005,REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid (B) Consider Approval of Treasurer's Report for February 2005. (C) Consider Approval of Resolution 05-28 authorizing the Mayor and City Manager to enter into the city's standard lease agreement with City Perks for the coffee shop space located within the Library Resource Center at 16210 Eagle Creek Avenue. (D) Consider Approval of Resolution 05-29 authorizing expenditures for miscellaneous park appurtenant equipment as identified in the 2005 Capital Improvement Program. (E) Consider Approval of Resolution 05-30 authorizing the purchase of one replacement portable generator and appurtenant equipment (from the Public Works Equipment Inventory). (F) Consider Approval of Resolution 05-31 approving a street name change for Deerfield Circle in the Plat of Deerfield Industrial Park. (G) Consider Approval of Resolution 05-32 authorizing the purchase of a ½-ton pickup truck and appurtenant equipment for the Fire Department. Boyles: Reviewed the Consent Agenda items proposed. MOTION BY FLEMING, SECOND BY ZIESKA, TO APPROVE THE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: None. PUBLIC HEARINGS: None. PRESENTATIONS: Finance Director Teschner presented Prior Lake's Financial Health Profile. LeMair: Asked what we have to be careful of and how do cities go in reverse. Teschner: Moody considers excessive debt, but they looked at our capital building projects as needed by a growing community and that the City is keeping obligations to residents. The City is not negatively impacted by state cutbacks. The only thing that would negatively impact it is if the economy turned down because of high interest rates. Zieska: We saved some money recently on bonds. Teschner: $492,000 of bonds was sold for the park referendum and maintenance facility. We are getting financing in line for police station/city hall project. Petersen: We are proactive with city streets, sewer, water, and annexation. It's all beneficial and makes things work well. Teschner: One element of the 2020 vision is the financial goals of the City of Prior Lake. Commended City Council on planning for future demands. City Council Meeting Minutes February 22, 2005 Fleming: Upgraded rating is a testament to the stewardship of the staff. Haugen: Thank you to Finance Director Teschner and Uattson of Northland Securities for guidance on decisions that led to this rating. We are making significant program investments in community and are fiscally prudent with that. It is rewarding to hear this report that quoted Moody's. Everyone in the city should feel proud of the fiscal element in this city. OLD BUSINESS: Consider approval of an amendment to the zoning ordinance establishing requirements for recreational domes (case file #04-79). Planner Moore presented the reasons for recommending ordinance provisions regulating domes and the staff's recommendations. Fleming: How often does damage or breakdown occur? Moore: No city we polled raised that as a concern. Fleming: What sort of alternatives do communities have regarding off street parking? Moore: Off street parking did not surface as an issue, it would depend on location, and other parking proximity. Most sites had adequate on-site parking built in to the development. Petersen: Domes are seen all over Minneapolis and the suburbs. Did not see reason for Prior Lake to not consider it. Zieska: Concurred with Petersen. What is a game field? Would the interior of the dome become two playing fields for soccer, for example? Moore: It would become two playing fields and parking needs to be planned accordingly LeMair: Agreed with the concept. Would it be a conditional use permit? Moore: Permitted in industrial. Required a conditional use permit in commercial and residential. LeMair: What is the surface floor type? Moore: A hybrid of Astroturf, a rubber substance with sand material underneath similar to the Metrodome. Haugen: How is noise measured? Moore: To meet MPCA requirements using a decibel meter. The biggest concern is with the blowers and mechanics, not necessarily activities. Haugen: Has building domes in residential areas created problems in other communities? Moore: There were no big issues reported. Sites visited were not loud which alleviated concerns about blowers and mechanical structures. Haugen: As we look at program growth - this facility could support soccer, baseball, hockey, individual skills, and youth programs. This type of thing becomes pretty positive. Pace: Commented on clarification of terminology to remove potential conflict between definition of temporary dome and permanent dome; clarify terminology regarding storage on site for principal use and accessory; and add that the setback of the dome should be a MINIMUM of 60 feet, regardless of whether the dome is 60 feet, more or less. MOTION BY ZlESKA, SECOND BY LEMAIR, APPROVING ORDINANCE 105.06 amending the zoning ordinance sections 1101.400, 1102.503, 1102.603, 1102.703, 1102.1503 and 1107.303 of the Prior Lake City code to add the definition of a recreational dome and relating conditions with appropriate modifications as indicated. City Council Meeting Minutes February 22, 2005 VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a report regarding plans prepared by Oertel Architects for the reconstruction of a concessionlrestroom, multi-purpose facility. Director of Public Works Osmundson presented a report regarding the reconstruction of a concession/restroom, multi-purpose facility at Sand Point Beach showing building plans. The $115,000 project could become $500,000 if all amenities are desired. With a funding shortfall, Osmundson recommended using the existing building until such time as the city determined it could afford to pay for a new facility. Petersen: It would be wise to delay because it has not been planned for financially. Zieska: Likes the new design better, but should shelve the project until it can be done right. LeMair: Agrees with delay, but would like to find middle ground we can go to that is less elaborate than the new plan. The current facility is not adequate, but something should be done. Osmundson: The original building was built when population was 7,500 people. This new plan was drafted because we were trying to maximize the existing building and remodel it to bring it up to ADA requirements, and add concessions, showers, etc. LeMair: Preference is to do something with these facilities in the next couple of years, but would not want to spend a half million dollars. Haugen: The city needs more fields for soccer, softball, baseball, hockey, and to upgrade The Ponds, Ryan and Sand Point Parks concession/restroom facilities. The City does not presently have resources to support all of them. This project went from putting a band-aid on, to a total solution and we can't afford the total solution today. We need to look at the total parks needs and define critical points. Suggested considering it as part of the 2006- 2010 CIP process. Councilmembers concurred. NEW BUSINESS Consider approval of a resolution approving a schematic design, building plan and budget for the police station - city hall construction project. Michael Cox, architect with Wold Architects, presented a schematic design and building plan for the police station -city hall construction project. Cox reviewed the concept, functions, flow diagrams and plans for each facility and requested approval to go on to the next phase which is design development. LeMair: Liked the design. Wold Architects worked within parameters, made it functional and not too elaborate. Wants architect to consider increasing size of lower level for community space to tie in with the lunchroom. Zeiska: Agrees with considering increasing size of lower level to avoid outgrowing it in just a few years. Petersen: Likes what was presented. Fleming: Could the facility be expanded? Cox: Lots of conference rooms are included in the plan and they could be remodeled to be half the size and space reutilized. They are good spots for expansion. The site has opportunities to build to the north in the future. Even though pond setbacks would need to be followed, the building could expand almost 100%. City Council Meeting Minutes February 22, 2005 Fleming: Are technology upgrades considered in the $13 million cost.'? Cox: Cabling and wiring anticipated so the infrastructure is in the plan, but not equipment. Haugen: The proximity of city hall, police station, green space, and future development of community center are all tied together and create a downtown government campus. Compliments to architect on the downtown profile. The training conference room is designed for public use and has great views. Consideration should be given to another small conference room between current large conference room and council chambers. Petersen: Will the mechanical room on the third floor take care of lower levels? Cox: Maybe the lower level would also provide some functions of mechanical room. MOTION BY LEMAIR, SECOND BY ZIESKA, TO ADOPT RESOLUTION 05-33 APPROVING THE SCHEMATIC DESIGN, PLAN AND BUDGET. In response to a query about the schedule for construction, Cox presented the timeline showing the design and building process as design development approval on May 2, 2005; contract document approval on July 7, 2005; bidding approval on August 15, 2005; construction to begin September 2005 through completion of city hall in about 14 months. The police station will be built when the existing city hall is torn down with completion anticipated in summer 2007. VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried. RECESS The Council recessed to executive session at 9:00 p.m. for the purpose of conducting the City Manager performance evaluation. RECONVENE The meeting reconvened at 10:35 p.m. Haugen commented that the performance evaluation was positive and complimented Boyles on strengthening the management team; enacting the 2020 Vision and Strategic Plan tactical plans of upgrading the city bond rating to aa3, analyzing the fee structure, redeveloping downtown, amending the comprehensive plan, working with developers on the 50-acre business park, meeting the challenge of life-cycle housing with housing quality and diversity; infrastructure upgrades needed to add two new wells, capital improvement program projects, completing the surface water quality plan, storm water projects and multiple transportation imprdvements and improving communications. It is the consensus of councilmembers that the City Manager is doing an outstanding job and they recognize his efforts and commitment. A compensation adjustment will be considered separately. OTHER BUSINESS With no other commen~ from Councilmembers, a motion to adjourn was made and seconded. The meeting adjourned at 10:45 p.m/'/ Frank Boy!,e's, ,Cit~ Manager Charlotte Green, Recording Secretary